HomeMy WebLinkAbout4.b. Review Gantt Chart of Activities Related to the Transition to CalPERS Healthcare Page 1 of 3
Item 4.b.
CENTRAL SAN
Y-109-ITMEN ME
December 11, 2018
TO: ADMINISTRATION COMMITTEE
FROM: TEJI O'MALLEY, HUMAN RESOURCES MANAGER
REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER
SUBJECT: REVIEW GANTT CHART OF ACTIVITIES RELATED TO THE TRANSITION
TO CALPERS HEALTHCARE
Attached is the current Gantt chart reflecting activities related to the ongoing CalPERS transition.
Staff will be available for questions at the meeting.
ATTACHMENTS:
1. Gantt Chart- Transition to CalPERS Healthcare
December 11, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 26 of 30
Page 2 of 3
ID Task Name Duration Start Finish October November December Janua February March Aril May June Jul
1 CREATION OF HRA 199 days Mon 10/15/18 Thu 7/18/19
FOR TIER III
2 Develop Scope of Work 20 days Mon 10/15/18 Fri 11/9/18
for HRA Administrator
3 Labor Review of Scope 15 days Mon 11/12/18 Fri 11/30/18
of Work
4 Meetings with Labor on 13 days Thu 11/15/18 Mon 12/3/18
HRA
5 Develop RFP Package 16 days Mon 12/3/18 Sat 12/22/18
6 Issue RFP for HRA 0 days Fri 1/4/19 Fri 1/4/19 ♦ 1/4
Services
7 Receive Proposals for 0 days Fri 2/1/19 Fri 2/1/19 ♦ 2/1
HRA Services
8 Evaluate HRA 10 days Sun 2/3/19 Thu 2/14/19
Adminsitators
9 Interview HRA 5 days Mon 2/25/19 Fri 3/1/19
Administrators
10 Select HRA 0 days Fri 3/8/19 Fri 3/8/19 ♦ 3/8
Administrator
11 Administration 0 days Tue 4/2/19 Tue 4/2/19 ♦ 4/2
Committee Approval
12 Board of Directors 0 days Thu 5/16/19 Thu 5/16/19 ♦ 5/16
Approval
13 Send information letters 0 days Mon 4/1/19 Mon 4/1/19 ♦ 4/1
to Tier III employees
14 Hold information 22 days Wed 5/1/19 Thu 5/30/19
meetings with Tier III
employees
15 Go Live with HRA 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
16 CREATION OF 104 days Mon 10/15/18 Thu 3/7/19
PLAN DOCUMENTS
FOR HRAs
17 Draft New Plan 20 days Mon 10/15/18 Fri 11/9/18
Documents for Tier III
HRA
18 Staff Review of New 31 days Mon 11/12/18 Sat 12/22/18
Plan Documents
Task Project Summary 11 Manual Task I I Start-only E Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only 7 Progress
Date:Thu 11/15/18 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary I I External Milestone
Page 1
December 11, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 27 of 30
Page 3 of 3
ID Task Name Duration Start Finish October November December January February March Aril May June Jul
19 Administration 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Committee Approval of
Plan Amendments
20 Board of Directors 0 days Thu 3/7/19 Thu 3/7/19 ♦ 3/7
Approval
21 CALPERS 181 days Mon 10/22/18 Mon 7/1/19 I
TRANSITION
22 Draft information letter 14 days Mon 10/22/18 Thu 11/8/18
to Actives and Retirees
23 Send Information letter 0 days Fri 11/9/18 Fri 11/9/18 ♦ 11/9
to Actives and Retirees
24 Include info article in LC 0 days Fri 11/30/18 Fri 11/30/18 ♦ 11/30
25 Informational meetings 5 days Mon 11/26/18 Fri 11/30/18
with staff
26 Staff Training in My 44 days Tue 1/1/19 Fri 3/1/19
Calpers
27 Complete Calpers 0 days Fri 2/1/19 Fri 2/1/19 ♦ 2/1
Application
28 Bartell Assessment 24 days Tue 1/1/19 Fri 2/1/19
29 Send Updated 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Information letter to
Actives and Retirees
30 Administration 0 days Tue 2/19/19 Tue 2/19/19 ♦ 2/19
Committee Approval
31 Board of Directors 0 days Thu 3/7/19 Thu 3/7/19 ♦ 3/7
Approval of Resolutions
32 Send retirees letter 0 days Fri 3/15/19 Fri 3/15/19 ♦ 3/15
letting them know they
will be contacted by
CALPERS for enrollment
33 CAPERS Health Faire 5 days Mon 3/18/19 Fri 3/22/19 I 1
34 Provide CALPERS with 0 days Mon 3/25/19 Mon 3/25/19 ♦ 3/25
census of retirees
35 Open Enrollment- 45 days Mon 4/1/19 Fri 5/31/19 1 1
Actives
36 Open Enrollment- 45 days Mon 4/1/19 Fri 5/31/19 1 1
Retirees
37 Calpers Go Live 0 days Mon 7/1/19 Mon 7/1/19 ♦ 7/1
Task Project Summary I Manual Task I I Start-only L Deadline
Project: HRA_CALPERS_VISION Split Inactive Task Duration-only Finish-only 7 Progress
Date:Thu 11/15/18 Milestone ♦ Inactive Milestone Manual Summary Rollup External Tasks Manual Progress
Summary Inactive Summary Manual Summary I I External Milestone
Page 2
December 11, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 28 of 30