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Home My WebLink About00. BOARD AGENDA 11-15-18 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, November 15, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 15, 2018 Regular Board Meeting Agenda Packet- Page 1 of 254 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. November 1, 2018 Board meeting minutes 2. Authorize the General Manager to execute a one-year extension to the contract for labor and employment related legal services with Hanson Bridgett LLP and Principal Counsel W. Daniel Clinton, Esq., effective January 1 through December 31, 2019 3. Consider increasing the annual contribution to the Employee Activities Organization (EAO) from $4,000 to $6,000 per year 4. Set public hearing on December 20, 2018 at 1:30 p.m. to consider establishing Cordell Drive Contractual Assessment District (CAD) No. 2017-1 in Danville 5. Adopt Resolution No. 2018-039 (1) accepting an offer of dedication of a sanitary sewer easement from HOEDELCT, LLC, a California limited liability company, as depicted on the subdivision map, related to Job 6460, located in Lafayette; and (2) authorizing staff to record the resolution with the Contra Costa County Recorder 6. Adopt Resolution No. 2018-040 (1) accepting offers of dedication of sanitary sewer easements from Developers as depicted on subdivision maps related to Jobs 6512, 6514, 6531, 6550, 6561, 6593, 6596 and 6603 at various locations in the City of Walnut Creek; and (2) authorizing staff to record the resolution with the Contra Costa County Recorder 7. Adopt Resolution No. 2018-041 (1) accepting offers of dedication of sanitary sewer easements from Developers as depicted on the subdivision maps related to Jobs 5746 and 6503 at various locations in the Town of Danville; and (2) authorizing staff to record the resolution with the Contra Costa County Recorder 8. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $844,000 with Brown and Caldwell for design of the Influent Pump Electrical Improvements, District Project 7328 9. Award a construction contract in the amount of$668,600 to Con J Franke Electric, Inc., the lowest responsive bidder for the Plant Control System I nput and Output(1/0) Replacement Project— Phase 1, Filter Plant, District Project 7339; consider exemption from the California Environmental Quality Act(CEQA); and authorize up to a 15-percent contingency November 15, 2018 Regular Board Meeting Agenda Packet- Page 2 of 254 10. Award a construction contract in the amount of$10,064,000 to C. Overaa & Company, the lowest responsive bidder for the Mechanical and Concrete Renovations, District Project 7351; consider exemption from the California Environmental Quality Act (CEQA); authorize up to a 10-percent contingency; authorize the General Manager to amend an existing agreement with Carollo Engineers, Inc. to increase the original $850,000 cost ceiling by$725,000 for construction support services; approve a $650,000 project for the Concord Main Metering Station, District Project 7367; and authorize the transfer of project funds to District Projects 7351 and 7367 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 11. Receive mock-ups of sample Proposition 218 notices, as requested by the Administration Committee (10-minute staff presentation) Staff Recommendation (Motion Requested): Keep the existing 2017 format for the upcoming Proposition 218 notice, and utilize other methods such as surveys to gain input on customer feedback and satisfaction about Central San operations and any associated rate increases. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive Fiscal Year 2017-18 Risk Management Annual Report (15-minute staff presentation) Staff Recommendation: Receive the report. b. Receive update on Leading Utilities of the World membership (10-minute staff presentation) Staff Recommendation: Receive the update. C. Receive Fiscal Year 2017-18 Optimizations Annual Report and Optimizations Program Plan (20-minute staff presentation) Staff Recommendation: Receive the report. 13. General Manager-Announcements a. Announcements - November 15, 2018 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. November 5, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill November 15, 2018 Regular Board Meeting Agenda Packet- Page 3 of 254 b. November 6, 2018 -Administration Committee - Chair McGill and Member Williams Staff Recommendation: Receive the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • November 13, 2018 - Board Liaison attendance at staff presentation to San Ramon City Council regarding DERWA (DSRSD/East Bay Municipal Utility District (EBMUD) Recycled Water Authority) Member McGill • November 1, 2018 - Contra Costa County Mayors' Conference hosted by the City of Orinda • November 8, 2018 - East Bay Leadership Council 2018 Philanthropy Awards in Danville • November 8, 2018 - Board Liaison meeting with Dublin San Ramon Services District (DSRSD) in Dublin • November 13, 2018 - Board Liaison attendance at staff presentation to San Ramon City Council regarding DERWA (DSRSD/East Bay Municipal Utility District (EBMUD) Recycled Water Authority) • November 15, 2018 - Industrial Association of Contra Costa County (IACCC) annual Supervisors' Luncheon in Pleasant Hill Member Pilecki • November 8, 2018 - Board Liaison attendance at staff presentation of Household Hazardous Waste Annual Report to Mt. View Sanitary District (stipend declined) • November 13, 2018 - Board Liaison presentation to the Concord City Council Member Williams President Ne)edl�r Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (.pursuant to Government Code Section 54957.7) November 15, 2018 Regular Board Meeting Agenda Packet- Page 4 of 254 RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with labor negotiator pursuant to Government Code Section 54957.6: District Negotiator: Roger S. Bailey, General Manager Group: Unrepresented at-will employees RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT November 15, 2018 Regular Board Meeting Agenda Packet- Page 5 of 254