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Home My WebLink About00. BOARD AGENDA 11-01-18 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, November 1, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. November 1, 2018 Regular Board Meeting Agenda Packet- Page 1 of 499 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 1. Receive the 2018 Excellence in IT Practices Award from Municipal Information Systems Association of California (MI SAC) (5-minute presentation) Staff Recommendation: Jeff Lewis, M ISAC Representative, will present the award to the Board. CONSENT CALENDAR 2. Approve the following: a. October 18, 2018 Board meeting minutes 3. September 2018 Financial Statements and Investment Reports 4. Adopt Resolution No. 2018-035 authorizing (1) execution of a real property agreement for property located at 312 Railroad Avenue in Danville, and (2) recording of the agreement with the Contra Costa County Recorder 5. Adopt Resolution No. 2018-036 authorizing (1) execution of a real property agreement for property located at 230 Rheem Boulevard in Moraga, and (2) recording of the agreement with the Contra Costa County Recorder 6. Authorize the General Manager to execute professional engineering services agreements with TJC and Associates, Inc. and ArcSine Engineering in an amount not to exceed $375,000 each to provide as-needed electrical, instrumentation, and controls engineering services 7. Reject protest and award a construction contract in the amount of$5,665,000 to CWS Construction Group, Inc., the lowest responsive bidder for the Plant Operations Building Seismic Upgrades and Server Room Relocation, District Projects 7362 and 8243; authorize the General Manager to execute agreements with MWA Architects, Kleinfelder, nc., and ComputerLand; consider exemption from the California Environmental Quality Act; include up to a 10-percent contingency; and authorize the General Manager to transfer up to $1 million from the Capital Program Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. November 1, 2018 Regular Board Meeting Agenda Packet- Page 2 of 499 PUBLIC HEARINGS 8. Conduct a public hearing to consider approval of the North Jackson Way Contractual Assessment District (CAD) No. 2016-2 in Alamo, District Project 6647; adopt Resolution No. 2018-037 confirming compliance with California Constitution, Article XI I I D, Section 4 (Proposition 218); adopt Resolution No. 2018-038 approving the Engineer's Report and Assessments, ordering improvement, and finding the project exempt from the California Environmental Quality Act (CEQA); and authorize the General Manager to execute an agreement with the North Jackson Way CAD No. 2016-2 participants (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and approve the North Jackson Way CAD No. 2016-2, District Project 6647; adopt the proposed resolutions; find the project exempt from CEQA; and authorize the General Manager to execute an agreement with the CAD participants. OTHER BOARD ACTION ITEMS 9. Approve expenditures dated November 1, 2018 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 10. Adopt the Memorandum of Understanding between the District and the Public Employees Union, Local One, effective December 18, 2017 through April 17, 2022 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required with ROLL CALL VOTI ): Adopt the Memorandum of Understanding (M OU) between the District and the Public Employees Union, Local One, effective December 18, 2017 through April 17, 2022. 11. Adopt the Memorandum of Understanding between the District and the Management Support/Confidential Group effective December 18, 2017 through April 17, 2022 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required with RULL CALL VOTE): Adopt the Memorandum of Understanding (M OU) between the District and the Management Support/Confidential Group effective December 18, 2017 through April 17, 2022. 12. Adopt the Memorandum of Understanding between the District and the Management Group effective December 18, 2017 through December 17, 2021 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required with ROLL CALL VOTI ): Adopt the Memorandum of Understanding between the District and the Management Group effective December 18, 2017 through December 17, 2021. REPORTS AND ANNOUNCEMENTS 13. General Manager- Reports a. Receive Fiscal Year 2017-18 Household Hazardous Waste Program Annual Report (5-minute staff presentation) Staff Recommendation: Receive the report. November 1, 2018 Regular Board Meeting Agenda Packet- Page 3 of 499 14. General Manager-Announcements a. Announcements - November 1, 2018 Staff Recommendation: Receive the announcements. 15. Counsel for the District 16. Secretary of the District 17. Board Members - Committee Minutes a. October 23, 2018 - Finance Committee - President Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • October 28, 2018 - Presentation to Pleasant Hill Instructional Garden Member Pilecki Member Williams President Nejedl�r Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. FINANCIAL PLANNING WORKSHOP NO. 1 20. Receive updated Ten-Year Capital Financing Plan, and consider directing staff to allocate (1) $11.7 million favorable Fiscal Year (FY) 2017-18 Budget variances to the Sewer Construction Fund, and (2) $2.5 million in budgeted Operations and Maintenance (O&M) expenditures in FY 2018-19 to the Pension Prefunding Trust (45-minute presentation by staff and outside financial consultants) Staff Recommendation: 1. Provide direction to staff on updated Ten-Year Capital Financing Plan; 2. (Motion Required) Direct staff to allocate $11.7 million favorable FY 2017-18 Budget variances to the Sewer Construction Fund; and 3. (Motion Required) Direct staff to allocate $2.5 million in budgeted O&M expenditures in FY 2018-19 to the Pension Prefunding Trust. November 1, 2018 Regular Board Meeting Agenda Packet- Page 4 of 499 EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ADJOURNMENT November 1, 2018 Regular Board Meeting Agenda Packet- Page 5 of 499