HomeMy WebLinkAbout19.c. Minutes-Real Estate, Environmental & Planning Committee 09-19-18 Page 1 of 6
Item 19.c.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 4, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: SEPTEMBER 19, 2018 - REAL ESTATE, ENVIRONMENTAL & PLANNING
COMMITTEE - CHAIR CAUSEYAND PRESIDENT NEJEDLY
Attached are minutes of the above Committee meeting.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Build external customer relationships and awareness
ATTACHMENTS:
1. Real Estate, Environmental & Planning Committee Minutes 09-19-18
October 4, 2018 Regular Board Meeting Agenda Packet- Page 256 of 265
Page 2 of 6
CENTRALSAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
SPECIAL MEETING O F THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA JAMES A.NEJEDLY
President
SANITARY DISTRICT DAVID R. WILLIAMS
REAL ESTATE, ENVIRONMENTAL President Pro Tem
& PLANNING COMMITTEE PAUL H.CAUSEP
MICHAEL R.MCGILL
TAD J PHECKI
MINUTES
PHONE: (925)228-9500
FAX.- (925)372-0192
Wednesday, September 19, 2018 www.centralsan.org
11:00 a.m.
2ND Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Member Jim Nejedly, acting Chair
Member Tad Pilecki, alternate for Chair Causey
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Jean-Marc Petit, Director of Engineering and Technical Services
Danea Gemmell, Planning and Development Services Division Manager
Melody LaBella, Resource Recovery Program Manager
Lori Schectel, Environmental and Regulatory Compliance Division Manager (left after Item 4.c.)
Kim Stahl, Development Services Supervisor (left after Item 4.d.)
David Wyatt, Household Hazardous Waste Supervisor (left after Item 4.a.)
1. Call Meeting to Order
Acting Chair Nejedly called the meeting to order at 11:00 a.m.
2. Public Comments
None.
3. Agenda Items
a. Discuss potential 3.8-acre lease on portion of Kiewit property to County Quarry
and possible development of a policy related to lease of District-owned buffer
properties
October 4, 2018 Regular Board Meeting Agenda Packet- Page 257 of 265
Page 3 of 6
Real Estate, Environmental & Planning Committee Minutes
September 19, 2018
Page 2
In light of the fact that Central San has been getting renewed interest by
various businesses for leasing those properties, Mr. Petit introduced the topic
of lease and use of all District-owned buffer properties. Staff will be presenting
options to the Committee and the Board in the future on possible use and
prioritization for the best use of these properties.
Ms. Gemmell reviewed the memo included with the agenda materials. County
Quarry approached Central San in order to expand their operations and
relocate the existing concrete ready-mix plant to the Kiewit property.
Member Pilecki expressed concern about being a good neighbor to all other
businesses. Ms. Gemmell stated that in the 2013 lease renewal, performance
indicators were listed and since that time they have kept the area very clean.
Member Pilecki asked staff to provide information regarding renewable energy
and how it will affect Central San. He stated that when discussing the lease of
the Kiewit property, staff should research how Central San can comply with
that requirement by 2045. Mr. Petit stated that staff is continuing to research
renewable energy opportunities at Central San.
Acting Chair Nejedly stated that he would entertain the idea of the additional
lease as Central San will receive more money.
Member Pilecki provided staff with some prioritizations of criteria for the leases
including: 1) to be a good neighbor; 2) lease rates; 3) environmental
sustainability/renewable energy; 4) duration of lease (long term preferable);
and 5) community needs.
COMMITTEE ACTION: Provided input to staff on developing a policy for
prioritization of criteria for buffer properties, and voiced support for
exploring a proposed lease with County Quarry for the remaining 3.8
acres of the Kiewit property.
4. Other Items
a. Receive update on residential recycled water fill station statistics year-to-date
2018
Mr. Wyatt provided the Committee with an update on the residential recycled
water fill station statistics included in the agenda materials.
Member Pilecki asked if staff thought it would be appropriate to shut down the
fill station during the December/January period since the usage is considerably
lower. Mr. Wyatt stated that staff is able to handle the smaller number of users
during this time and when it is raining they do close.
COMMITTEE ACTION: Received the report.
October 4, 2018 Regular Board Meeting Agenda Packet- Page 258 of 265
Page 4 of 6
Real Estate, Environmental & Planning Committee Minutes
September 19, 2018
Page 3
b. Receive update on the most recent meeting of the Bay Area Clean Water
Agencies (BACWA)
Ms. Schectel reviewed key topics from the recap of the BACWA meeting held
August 17, 2018 that was included in the agenda materials.
In discussion regarding the laboratory accreditation, Mr. Petit stated that there
has been a lot of pushback from other agencies due to the massive burden on
staff with extensive paperwork to comply with the new accreditation. Staff has
been working with a consultant to prepare for implementation and will report
back to the Committee.
COMMITTEE ACTION: Received the update.
C. Receive update on the Diablo Country Club (DCC) Satellite Water Recycling
Facility (SWRF)
Mr. Petit reviewed the memo included in the agenda material.
Member Pilecki asked if Central San will maintain the diversion force main.
Ms. LaBella confirmed that Central San will be operating all the facilities
constructed with this project, including the pipelines. She added that, unlike
our other pipelines that carry wastewater to our treatment plant and would
cause health and safety issues if out of service, if an emergency were to occur
in the diversion pipeline, Central San could stop diverting, which would allow
time to mitigate any problems. DCC intends to keep its East Bay Municipal
Utility District (EBMUD) service active as backup for such potential situations.
Member Pilecki expressed concern about the requested 35-year term for the
Operating Agreement and suggested providing off ramps in case Central San
needs to change the agreement. Mr. Petit stated that all terms are included in
the Agreement and major scenarios can be included as well.
Mr. Petit requested input from the Committee regarding the reimbursement for
staff costs on the project. Per the prior agreement, DCC is to reimburse
Central San for all costs incurred by the District, including staff time. The
agenda material included a table showing the proposed multiplier of 252.64%
that would be charged above and beyond direct labor. Mr. Bailey explained
that the multiplier that staff recommends excludes the unfunded actuarial
accrued liability (URAL), as it is not part of the service DCC will receive from
Central San, since the UAAL was incurred in the past. Acting Chair Nejedly
supported staff's proposed formula for calculating reimbursement of future
staff costs on the project.
October 4, 2018 Regular Board Meeting Agenda Packet- Page 259 of 265
Page 5 of 6
Real Estate, Environmental & Planning Committee Minutes
September 19, 2018
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There was discussion on the administrative overhead rate charged to the
stormwater agencies for which Central San provides inspection services.
Member Pilecki suggested consistency.
A Request for Proposal is also being developed to hire a consultant team to
assist with the day-to-day activities for the project during design and
construction. It is called As-Needed Professional Engineering Services for the
DCC Satellite Water Recycling Facility Demonstration Project. The costs for
the services provided under this contract will be reimbursed by DCC.
Member Pilecki requested the project be considered a pilot project. Mr. Petit
confirmed that is why the term "demonstration"is in the project title.
COMMITTEE ACTION: Received the update and provided input.
d. Receive Development Services Production Report
Ms. Gemmell reviewed the information provided in the agenda materials.
Ms. Stahl provided the Committee with an update on the permit counter
activities. Staff tracked two full days of activities where there were 98
customers on September 11 and 80 customers on September 12. Staff
received 53 emails which averaged about 5-10 minutes of work each including
research, etc. 67 customers came to the counter in a two-day period which
took about 10-15 minutes per customer, on average. (More data were
attached to the presentation).
Member Pilecki made some suggestions on the chart provided to the
Committee and inquired if staff has considered closing the permit counter for
lunch. Mr. Bailey stated that he feels the counter needs to be open during that
time considering the public might only have time during the lunch hour to
complete their business. Member Pilecki suggested staffing the counter more
during the lunch time hour. Ms. Gemmell stated that there has been an
addition of a temporary employee and staff has staggered lunch hours to
accommodate the public.
COMMITTEE ACTION: Received the report and provided input to staff.
e. Receive update on the Refinery Recycled Water Exchange Project
Ms. LaBella reviewed the presentation included in the agenda materials.
She advised the Committee that Contra Costa Water District (CCWD) received
a $459 million Proposition 1 grant for the Los Vaqueros Reservoir Expansion.
There was a discussion on the project's yield during wet water years versus
dry water years. Mr. Bailey stated that the drier the water year, the higher
project's yield, up to a maximum of 20 MGD.
October 4, 2018 Regular Board Meeting Agenda Packet- Page 260 of 265
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Real Estate, Environmental & Planning Committee Minutes
September 19, 2018
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Mr. Bailey stated that staff is planning to review the project at the October 4,
2018, Board meeting and that a Board Member from Santa Clara Valley Water
District is planning to attend who wants to express their extreme interest in the
project, and that it may be the only solution to fixing their water supply issue.
COMMITTEE ACTION: Received the update.
f. Receive list of future agenda items
COMMITTEE ACTION: Received and provided input to staff.
5. Announcements
6. Future scheduled meetings
a. Wednesday, October 17, 2018 at 2:00 p.m.
Wednesday, November 14, 2018 at 2:00 p.m.
Wednesday, December 19, 2018 at 2:00 p.m.
6. Suggestions for future agenda items
a. Member Pilecki requested an item on what effects the new SB 100 regarding
renewable energy will have on Central San in the future.
7. Adjournment— at 12:39 p.m.
October 4, 2018 Regular Board Meeting Agenda Packet- Page 261 of 265