HomeMy WebLinkAbout15.c. Quarterly list of pending Board and Standing Committee Future Agenda Items Page 1 of 6
Item 15.c.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
October 4, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE QUARTERLY INFORMATIONAL LIST OF PENDING BOARD AND
STANDING COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future agenda items
currently being tracked by staff.
ATTACHMENTS:
1. Quarterly List of Board and Committee Parking Lot Items
October 4, 2018 Regular Board Meeting Agenda Packet- Page 222 of 265
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ATTACHMENT 1
CENTRAL SAN
Board and Committee Future Meeting Items — October 4, 2018
The following list is a snapshot of Board and Committee future meeting agenda items as of the
date this agenda was published. The projected dates are subject to change. The items listed are
for informational purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Origin Date
1. POB Seismic Upgrades/Server Room Project: E&O 9/17/18 10/18/18
Award a construction contract in the amount of Committee
$5,665,000 to CWS Construction Group, Inc., the
lowest responsive bidder for the Plant Operations
Building Seismic Upgrades and Server Room
Relocation, District Projects 7362 and 8243,
respectively; authorize the General Manager to
execute agreements with MWA Architects, Kleinfelder,
Inc., and ComputerLand; consider exemption from the
California Environmental Quality Act; and authorize
the General Manager to transfer up to $1 million from
the Capital Program for these projects
2. MOUS: Approve new MOUs with all three bargaining Board 10/18/18
groups
3. 11 7, .rTqn Chair Causey 6/11/18 10/18/18
Long-Term Financing Plan: Receive information on at E&O
Central San's long-term financing plan, including how Committee
State Revolving Fund (SRF) loans may play a role,
and provide direction to staff on use of Fiscal Year
2017-18 positive budget variances
4. District Counsel: Consider renewal of contract with November
District Counsel (expires 12/31/18) 2018
5. Labor Counsel: Consider renewal of contract with November
District labor and employment-related counsel (expires 2018
12/31/18)
6. Internal Auditor: Appoint internal auditor November
2018
7. Risk Management Annual Report: Receive Fiscal November
Year 2017-18 Risk Management Annual Report 2018
8. HHW Annual Report: Receive FY 2017-18 November
Household Hazardous Waste (HHW) Annual Report 2018
9. Prop 218 Notice: Discuss Member Williams' ADMIN 9/18/18 November
suggestion to include a tear-off postcard in future Committee 2018
Proposition 218 notices to make it easier for
customers to protest future rate increases
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October 4, 2018 Regular Board Meeting Agenda Packet- Page 223 of 265
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Item Description Origin Date of Projected
Origin Date
10. Optimizations: Receive FY 2017-18 Optimizations November
Annual Report and FY 2018-19 Optimizations 2018
Program Plan
11. • - = 12/13/18
Ethics Training (AB1234): Facilitated by Meyers
Nave for Board Members and Managers, etc.
(covering Brown Act and Public Records Act, including
emails on private devices)
12. Farm: Review revised Annual Report REEP 7/5/18 12/20/18
Committee
13. Review BPs: Consider any needed amendments to ADMIN 8/7/18 March 2019
the following newly adopted Board Policies: Committee
1. BP 035 - Purchasing
2. BP 036 - Informal Bidding (UPCCAA)
3. BP 037 - Delegation ofAuth. to GM
14. Educational Outreach: Update on status of BOARD 9/6/18 Summer
educational outreach program to local schools 2019
facilitated by Sustainable Contra Costa
15. TBD
This will be an off-site workshop (location TBD) solely
for the purpose of long-term
planning discussions (minimal staff attendance)
16. Internal Audit Work Plan: Approve plan for Fiscal Annual TBD
Year 2018-19 recurring item
my-'101JAII01 • • i.
17. Risk Management Annual Report: Review Fiscal 10/9/18
Year 2017-18 Risk Management Annual Report
18. Internal Auditor: Review draft Position Paper to 10/9/18
appoint new internal auditor
19. Sanitary Sewer Overflows/ OPDs: ADMIN 9/11/14 & 10/9/18
(1) Consider new Board policy for dealing with them, Committee 12/15/14
(2) review outreach efforts, and
(3) related lateral issues
20. District Counsel: Consider renewal of contract with November
District Counsel (expires 12/31/18) 2018
21. Labor Counsel: Consider renewal of contract with November
District labor and employment-related counsel (expires 2018
12/31/18)
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October 4, 2018 Regular Board Meeting Agenda Packet- Page 224 of 265
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Item Description Origin Date of Projected
Origin Date
22. Optimizations: Receive Fiscal Year 2017-18 11/6/18
Optimizations Annual Report and Fiscal Year 2018-19
Optimizations Program Plan
23. Update: Receive update on Leading Utilities of the 11/6/18
World membership
24. Benefits Benchmark & Percentages: Receive info ADMIN 12/12/17 11/6/18
on: Committee
• Percentage of payroll other sister agencies pay for
benefits (pension, fringe benefits, and other post-
employment benefits (OPEB))
• Payroll benefits percentage versus administrative
overhead percentage
25. Reserve for Emergency Fund: Review research on ADMIN November
emergency fund reserve levels and consider Committee 2018
recommending an increase in the reserve amount
under Board Policy No. BP 017- Fiscal Reserves Board Meeting 5/17/18
26. UPCCAA: Provide informal assessment of recent ADMIN 1/30/18 December
implementation of Uniform Public Construction Cost Committee 2018
Accounting Act (UPCCAA)
27. Review BPs: Consider any needed amendments to ADMIN 8/7/18 February
the following newly adopted Board Policies: Committee 2019
1. BP 035 — Purchasing
2. BP 036 — Informal Bidding (UPCCAA)
3. BP 037 — Delegation ofAuth. to GM
28. Educational Outreach: Update on status of BOARD 9/6/18 Summer
educational outreach program to local schools 2019
facilitated by Sustainable Contra Costa
29. CaIPERS Transition: Update on upcoming transition General 9/18/18 TBD
to CalPERS for the provision of employee medical Manager at
benefits ADMIN
Committee
30. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
31. Wellness Program: Review potential measurable ADMIN 3/6/18 TBD
statistics or linkages as to how the wellness program Committee
ultimately benefits the ratepayers
32. Benefits Benchmarks: Percentage of payroll other ADMIN 12/12/17 TBD
sister agencies pay for benefits (pension, fringe Committee
benefits, and other post-employment benefits (OPEB)
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October 4, 2018 Regular Board Meeting Agenda Packet- Page 225 of 265
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Item Description Origin Date of Projected
Origin Date
33. Possible Logo Change: Revisit possibility of selling ADMIN 8/1/17 2019 or later
unused logo previously considered by Board and/or Committee
possible logo change
34. Asset Management Program: Receive update on 10/8/18
Asset Management Program
35. DP 7351: Review draft Position Paper to award November
contract for Mechanical and Concrete Renovations 2018
36. DP 7349: Review draft Position Paper to authorize November
the General Manager to enter into professional 2018
engineering services contract for Energy Recovery
and Blower Replacement
37. DP 7328: Review draft PP to authorize the GM to November
enter into a professional engineering services contract 2018
for the Influent Pump Electrical
38. DP 7348: Review draft Position Paper to authorize December
equipment purchase/contract for the Solids Handling 2018
Facility Improvements Project
39. Headworks Project (DP 7327): Update on bar screen E&O 7/9/18 TBD
equipment issue Committee
40. PH Library Project: Update on Pleasant Hill Library E&O 4/25/18 TBD
Project Committee
41. PH-Grayson Creek Sewer Project: Update on final E&O 6/11/18 TBD
billing from City of Pleasant Hill for the PH-Grayson Committee
Creek Sewer Renovation Project
42. Ygnacio Valley Road Project (Incl. in DP 8435): E&O 9/17/18 TBD
Provide an update on the impact to Central San Committee
regarding the AT&T utility realignment
43. ERP & Timekeeping Systems: Receive brief report E&O 6/26/18 TBD
on how the new Enterprise Resource Planning (ERP) Committee
and timekeeping systems are working
ENVIRONMENTALREAL ESTATE,
44. DCC: Review draft PP to authorize GM to enter into a 10/17/18
consulting agreement for assistance with day-to-day
activities for the Project during design and construction
for the Diablo Country Club (DCC) Satellite Water
Recycling Facility Demonstration Project
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October 4, 2018 Regular Board Meeting Agenda Packet- Page 226 of 265
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Item Description Origin Date of Projected
Origin Date
45. DCC: Review draft PP to authorize as-needed 10/17/18
professional engineering services for the Diablo
Country Club (DCC) Satellite Water Recycling Facility
Demonstration Project
46. DERWA: Update on recent DSRSD-Central San 10/17/18
Liaison Committee meetings
47. Farm: Review revised Annual Report Board 7/5/18 11/14/18
48. Zone 1: Update on Zone 1 flow meter pilot 11/14/18
49. BACWA: Update on recent meeting of Bay Area 11/14/18
Clean Water Association (BACWA)
50. REW: Review draft PP to authorize GM to continue 11/14/18
waiving volumetric fee for commercial recycled water
truck fill users for Calendar Years 2019 and 2020
51. Blue Sky/Air Emissions: Update on Blue Sky Board 9/6/18 TBD
situation
52. Solar Array Field: Update on potential solar array E&O 6/11/18 TBD
field in Danville Committee
53. Lab Accreditation: Update on efforts to comply with TBD
lab accreditation process
54. Use of Buffer Properties: Discuss lease and use of REEP 9/19/18 TBD
District owned buffer properties, including possible Committee
development of a Board policy for prioritization of
criteria, and updates on the following items (added by
General Manager):
1) Regional Solids Handling
2) Solar Project
55. SB 100: Update on how SB 100 regarding renewable REEP 9/19/18 TBD
energy will affect Central San Committee
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October 4, 2018 Regular Board Meeting Agenda Packet- Page 227 of 265