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Home My WebLink About00. BOARD AGENDA 10-04-18 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, October 4, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. October 4, 2018 Regular Board Meeting Agenda Packet- Page 1 of 265 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employees: • Benjamin Lavender, Community Affairs Representative in the Administration Department/Communication Services and Intergovernmental Relations Division, effective September 18, 2018 • Heather Ramamurthy, Management Analyst in the Engineering Department/Planning and Development Services Division, effective September 21, 2018 Staff Recommendation: Welcome Mr. Lavender and Ms. Ramamurthy. President Nejedly will present the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER AWARDS AND PRESENTATIONS 2. Receive the 2018 Achievement of Excellence in Procurement (AEP)Award from the National Procurement Institute, Inc. (5-minute staff presentation) Staff Recommendation: Purchasing and Materials Services Manager Stephanie King will present the award to the Board. CONSENT CALENDAR 3. Approve the following: a. September 20, 2018 Board meeting minutes 4. Receive August 2018 Financial Statements and Investment Reports 5. Approve draft Board Calendar for 2019 6. Approve proposed revisions to: a. Board Policy No. B P 005 - Statement of Investment Policy;and b. Investment Guidelines Documents (IGDs) related to the Public Agencies Post-Retirement Health Care Plan Trust, which includes both of the following: • I GD for the existing Government Accounting Standards Board 45 Other Post- Employment Benefits Trust (GASB 45 OPEB Trust), and • IGD for the Pension Prefunding Trust October 4, 2018 Regular Board Meeting Agenda Packet- Page 2 of 265 7. Adopt Resolution No. 2018-028 (1) accepting a grant of easement for sanitary sewer purposes as related to the 1515 Riviera Avenue Sewer Project, Job 6628M, located in the City of Walnut Creek; and (2) authorizing staff to record documents with the Contra Costa County Recorder 8. Authorize the General Manager to purchase a replacement Inductively Coupled Plasma Mass Spectrometer for the Laboratory in an amount not to exceed $250,000 under the Equipment Replacement Project, District Project 7326 Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. PUBLIC HEARINGS 9. Conduct a public hearing to consider approval of the Harper Lane Area Contractual Assessment District (CAD) No. 2018-1 in Danville, District Project 6534; adopt Resolution No. 2018-029 confirming compliance with California Constitution, Article XI I I D, Section 4 (Proposition 218); adopt Resolution No. 2018-030 approving the Engineer's Report and assessments, ordering improvement, and finding the project exempt from the California Environmental Quality Act (CEQA); authorize the General Manager to execute an agreement with the Harper Lane Area CAD No. 2018-1 participants; approve a contingency project in the amount of $800,000 for the CAD; and authorize the General Manager to transfer$800,000 within the Capital Improvement Budget (Cl B) (5-minute staff presentation) Staff Recommendation (Motion Required): Conduct the public hearing and approve the Harper Lane Area CAD No. 2018-1, District Project 6534; adopt the proposed resolutions; find the project exempt from CEQA; authorize the General Manager to execute an agreement with CAD participants; approve the $800,000 contingency project; and authorize the General Manager to transfer CIB funds as recommended. OTHER BOARD ACTION ITEMS 10. Approve expenditures dated October 4, 2018 (No presentation is planned, staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 11. Adopt Resolution No. 2018-031 encouraging and promoting pollution prevention and retroactively declaring September 17-23, 2018 as Pollution Prevention Week; and receive information on 2018 Pollution Prevention Awards presented at the Sustainable Contra Costa Annual Awards Gala on September 20, 2018 (5-minute staff presentation) Staff Recommendation (Motion Required): Adopt the proposed resolution and receive the information. 12. Authorize the General Manager to execute a five-year Landfill Sales Agreement with Bulldog Gas & Power, LLC, to supply landfill gas for the period commencing October 2018 and ending on September 30, 2023, with the option to extend annually thereafter (10-minute staff presentation) Staff Recommendation (Motion Required): Authorize the General Manager to execute a Landfill Sales Agreement with Bulldog Gas & Power, LLC as recommended. October 4, 2018 Regular Board Meeting Agenda Packet- Page 3 of 265 13. Receive update on the Diablo Country Club Satellite Water Recycling Facility Demonstration (Project) and approve the use of a special project-specific multiplier for calculating the reimbursement billing rate for future Central San labor on the Project (15-minute staff presentation) Staff Recommendation (Motion Required): Receive the update, and confirm staffs recommendation to use the 252.64% multiplier for calculating the reimbursement billing rate. LEGISLATIVE MATTERS 14. Receive final 2018 California State Legislative Session report (2-minute staff presentation) Staff Recommendation: Receive the update and provide input to staff as appropriate. REPORTS AND ANNOUNCEMENTS 15. General Manager- Reports a. Receive update on the Refinery Recycled Water Exchange Project Preliminary Feasibility Evaluation between Central San, Contra Costa Water District, and Santa Clara Valley Water District (15-minute staff presentation) Staff Recommendation: Receive the update. b. Receive report on recent completion of 2009 Bond Refinancing (5-minute staff presentation) Staff Recommendation: Receive the report. C. Receive quarterly informational list of pending Board and Standing Committee future agenda items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the list. 16. General Manager-Announcements a. Announcements - October 4, 2018 Staff Recommendation: Receive the announcements. 17. Counsel for the District 18. Secretary of the District 19. Board Members - Committee Minutes a. September 17, 2018 - Engineering & Operations Committee - Member Pilecki (alternate for Chair Causey) and Member McGill b. September 18, 2018 -Administration Committee - Chair McGill and Member Williams C. September 19, 2018 - Real Estate, Environmental & Planning Committee - Chair Causey and President Nejedly October 4, 2018 Regular Board Meeting Agenda Packet- Page 4 of 265 d. September 25, 2018 - Finance Committee - President Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 20. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Pilecki Member Williams • September 29-October 3, 2018 - Water Environment Federation Technical Exhibition (WEFTEC) in New Orleans, Louisiana President Nejedly Staff Recommendation: Receive the reports and announcements. 21. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 22. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 17-01691 23. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): October 4, 2018 Regular Board Meeting Agenda Packet- Page 5 of 265 • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees'Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No.A141913 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT October 4, 2018 Regular Board Meeting Agenda Packet- Page 6 of 265