HomeMy WebLinkAbout06. Adopt updated Board Policy No. BP 022-Alhambra Valley Assessment Districts (AVADs) Page 1 of 4
Item 6.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
MEETING DATE: FEBRUARY 1, 2018
SUBJECT: ADOPT UPDATED BOARD POLICY NO. BP 022 -ALHAMBRA VALLEY
ASSESSMENT DISTRICTS (AVADS). APPROVAL RECOMMENDED BY
ADMINISTRATION COMMITTEE.
SUBMITTED BY: INITIATING DEPARTMENT:
RUSSELL LEAVITT, ENGINEERING ENGINEERING AND TECHNICAL SERVICES-
ASSISTANT I I I PDS-RATES AND FEES
REVIEWED BY: THOMAS BRIGHTBILL, SENIOR ENGINEER
DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERINGAND TECHNICAL
SERVICES
DONNA M.ANDERSON, PROVISIONAL SECRETARYOF THE DISTRICT
Ann Sasaki
Deputy General Manager Kenton L. Alm
District Counsel
ISSUE
Changes to Board policies require the review and approval of the Board of Directors.
BACKGROUND
As part of a review of all Board policies, BP 022 - Alhambra Valley Assessment Districts (AVAD)was
reviewed. Several minor edits to the policy have been proposed. The revised BP 022 and corresponding
Administrative Procedures are consistent with the existing policy. The Board of Directors will still review
February 1, 2018 Regular Board Meeting Agenda Packet- Page 70 of 148
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and approve individual AVAD projects as is currently done.
ALTERNATIVES/CONSIDERATIONS
The Board could direct that additional edits and changes be made to the AVAD policy.
FINANCIAL IMPACTS
None by this action.
COMMITTEE RECOMMENDATION
The existing AVAD policy was reviewed by the Administration Committee at the January 12, 2018
meeting. District Counsel, Kent Alm, suggested that a couple of minor revisions be made to clarify current
practices. The Committee asked Mr.Alm to work with staff on the proposed revisions and asked staff to
present the revised policy to the full Board for consideration without the need for further Committee review.
RECOMMENDED BOARD ACTION
Approve the updated BP 022 - Alhambra Valley Assessment Districts.
Strategic Plan Tie-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Updated B P 022 -Alhambra Valley Assessment Districts (in strikeout)
February 1, 2018 Regular Board Meeting Agenda Packet- Page 71 of 148
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Central Contra costa
Number: BP 022 Sanitary District
Authority: Board of Directors
Effective: November 5, 2015
Reviewed:
Initiating Dept./Div.: Engineering/Planning &
Development
Services
BOARD POLICY
ALHAMBRA VALLEY ASSESSMENT DISTRICTS
PURPOSE
To encourage residential property owners to connect to the public sewer system. The
Alhambra Valley Assessment District (AVAD) program provides financial assistance to
small groups of homeowners, often with inadequate septic tank systems, so that they
may extend the public sewer system to serve their properties. The AVAD program is
intended for residential properties, primarily owner-occupied, and not commercial
properties. While the AVAD program is similar to the Contractual Assessment District
(CAD) Program, it offers several additional incentives for property owners to connect to
public sewers tributary to the Alhambra Valley Trunk Sewer, thereby enabling the
DiStFiG Central San to more quickly collect reimbursement for District funds that were
used for the planning, design, and 2008 construction of the trunk sewer.
POLICY
This policy establishes the criteria for formation of AVAD projects. Nothing in this policy
is intended to bind the GtCentral San to continue with the program for any
predetermined time period, nor does it create any right or entitlement in favor of
potential program participants. The Board may consider technical, economic, staffing,
budgetary, environmental and other factors in its consideration of whether to form an
AVAD.
FUNDING
AVAD proponents are required to hire an engineer and pay the initial engineering costs
for the design of the improvements. Upon approval of the AVAD by the Board of
Directors, funding for design, construction and inspection of the sewer improvements
and reimbursement of reasonable initial engineering costs will be provided by the
DiStFiG Central San. The initial participating property owners repay their share of this
money, either in a lump sum at the completion of construction or in 15 annual
installments. The annual installments include a nominal interest rate, are secured by a
lien on the property, and are collected on the property tax bill. Subsequent participants
February 1, 2018 Regular Board Meeting Agenda Packet- Page 72 of 148
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Number: BP 022
ALHAMBRA VALLEY ASSESSMENT DISTRICT POLICY STATEMENT
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repay their share of this the AVAD costs to Central San when they connect to the
sewer main.
LEGAL
GADS are formed pursuant to Streets and Highways Code Section 5898, et seq.
While the State Legislature has found that SADs ,\/ADs are voluntary, imposed
pursuant to an agreement and are not subject to Proposition 218, the D;StriGt
will not proceed with a SAD formation if a majority of ballots, weighted by the
proposed assessment, are submitted in protest of the project.
FORMATION CRITERIA
In order to be eligible for participation in the DiStFiGt' Central San AVAD financing
program, the proposed mainline sewer extension project must meet the following
criteria:
• A minimum of three annexed properties must be directly tributary to a proposed
AVAD facility.
• A minimum of 60 percent of the properties directly tributary to a proposed AVAD
facility must already be developed.
• A participant parcel may not have more than two dwellings on it to participate in
an AVAD.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 73 of 148