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Home My WebLink About02.a. Approve minutes of 09-06-18 Regular Board meeting Page 1 of 7 Item 2.a. CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT September 20, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: SEPTEMBER 6, 2018 REGULAR BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Build external customer relationships and awareness ATTACHMENTS: 1. Draft Minutes - Regular Board Meeting 09-06-18 September 20, 2018 Regular Board Meeting Agenda Packet- Page 7 of 134 Page 2 of 7 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R. WILLIAMS President Pro Tent Board Room PAUL CAUSEY Thursday, September 6, 2018 MICHAEL R.MCGILL TAD J.PILECKI 1:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by Acting President Causey at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT. Members: Causey, McGill, Pilecki ABSENT.- Members: Williams, Nejedly PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. August 16, 2018 Regular Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. September 20, 2018 Regular Board Meeting Agenda Packet- Page 8 of 134 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 Board Meeting Minutes -Page 2 b. August 27, 2018 Special Board meeting minutes C. August 28, 2018 Special Board meeting minutes 2. Receive June 2018 Financial Statements and Investment Reports 3. Receive July 2018 Financial Statements and Investment Reports 4. Adopt Resolution No. 2018-021 establishing the appropriations limit in the amount of $110,069,064 for Fiscal Year 2018-19, in accordance with Article XIII B of the California Constitution, using the change in the California per capita personal income percentage and change in population to calculate the appropriations limit 5. Adopt proposed revisions to Board Policy No. BP 014 - District-Owned Mobile Computing Devices for Board Members BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. [3-0-2; Williams and Nejedly absent.] OTHER BOARD ACTION ITEMS 6. Approve expenditures dated September 6, 2018 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to approve the expenditures dated September 6, 2018. Motion passed by unanimous vote of the Board Members present. [3-0-2; Williams and Nejedly absent.] 7. Consider authorizing the General Manager to execute a technical consulting services agreement with Montrose Air Quality Services, LLC for an amount not to exceed $220,000 to provide air emissions testing services for Multiple Hearth Furnaces, Cogeneration, and Auxiliary Boilers through June 30, 2019 Environmental and Regulatory Compliance Division Manager Lori Schectel provided an overview of the information included with the agenda material. Member Pilecki asked if staff was provided with the raw data for review. Ms. Schectel stated that staff only reviews the calculations and data analysis and assumes the data provided is correct. Moving forward staff will request original copy of raw data directly from the laboratory, not the testing company. There was a discussion about the liability for the incorrect data. Member McGill asked a series of questions regarding the cost of the new contract with Montrose compared to Blue Sky and asked District Counsel Kent Alm if Central San would be able to collect money from Blue Sky for the difference in contracts, September 20, 2018 Regular Board Meeting Agenda Packet- Page 9 of 134 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 Board Meeting Minutes -Page 3 associated legal fees and liquidated damages. Mr. Alm stated that the District could modify the contracts to make provisions in case of termination. He stated that the contract with Blue Sky was terminated for convenience and terminated immediately, but if terminated for cause, the District would have more rights in terms of collecting monies but could cause potential litigations. Acting President Causey asked for assurance that the Bay Area Air Quality Management District was clearly aware that Central San did not submit the falsified data. Ms. Schectel stated that was correct. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to authorize the General Manager to enter into a technical consulting services agreement with Montrose Air Quality Services, LLC as proposed. Motion passed by unanimous vote of the Board Members present. [3-0-2; Williams and Nejedly absent.] 8. Authorize the General Manager to enter into a one-year professional services agreement with Sustainable Contra Costa in an amount not to exceed $58,000 to continue providing comprehensive student educational programming within Central San's service area Member McGill asked what the cost of the educational programming was in the past. Ms. Barnett responded that it was approximately $10,000 less. The increase is because of the development of the new K-2 grade program and serving more students. Ms. Barnett provided a thorough explanation of the type of education programs Central San will offer. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to authorize the General Manager to enter into a one-year professional services agreement with Sustainable Contra Costa as proposed. Motion passed by unanimous vote of the Board Members present. [3-0-2; Williams and Nejedly absent.] REPORTS AND ANNOUNCEMENTS 9. General Manager— Reports a. Receive Fiscal Year 2017-18 Pre-Audit Year-End Capital Improvement Budget Status Report Capital Projects Division Manager Edgar Lopez reviewed the report included with the agenda material. Member McGill asked if the $8 million dollars listed in the report was in design contracts or construction work. Mr. Lopez responded that it was in design September 20, 2018 Regular Board Meeting Agenda Packet- Page 10 of 134 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 Board Meeting Minutes -Page 4 contracts only and that projected construction work is approximately$100 million or higher this fiscal year. BOARD ACTION: Received the report. 10. General Manager— Announcements a. Announcements — September 6, 2018 1) Local Area Formation Commission (LAFCO) approves District Annexation 190 — Chang Property Reorganization, San Ramon 2) Senior Engineer to attend annual Western Regional No-Dig Conference in Scottsdale, Arizona, in September 3) Management Analysts to attend annual e-Builder Elevate Conference in Fort Lauderdale, Florida, in October 4) Staff to attend Annual NEOGOV Conference in Las Vegas, Nevada, in October 5) Central San hosting Blood Drive on September 25, 2018 6) Report on Fiscal Year 2017-18 Capital Project Close-Outs No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 11. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Engineering & Operations — Monday, September 17 at 9:00 a.m. (Member Pilecki will serve as alternate for Member Causey) Administration — Tuesday, September 18 at 8:30 a.m. Real Estate, Environmental & Planning — Wednesday, September 19 at 2:00 p.m. (Member Pilecki will serve as alternate for Member Causey) Ms. Young announced that there will be two Special Board Meetings next week on Tuesday, September 11 and Thursday, September 13. BOARD ACTION: Received the announcements. 12. Board Members — Committee Minutes September 20, 2018 Regular Board Meeting Agenda Packet- Page 11 of 134 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 Board Meeting Minutes-Page 5 a. August 13, 2018 — Engineering & Operations Committee — Chair Causey and Member McGill b. August 15, 2018 — Real Estate, Environmental & Planning Committee — Chair Causey and President Nejedly C. August 21, 2018 —Administration Committee — Chair McGill and Member Williams d. August 21, 2018 — Finance Committee — President Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 13. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • September 6, 2018 - Board Liaison presentation to San Ramon/Danville Real Estate Marketing Association Member McGill Member McGill provided a written report covering his announcements and other meetings. He also discussed the liaison meeting with Dublin San Ramon Services District held earlier in the week, stating that staff presented the guiding principles approved at the previous Board meeting and that the principles were embraced enthusiastically. Member Pilecki - No report. BOARD ACTION: Received the reports and announcements. 14. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS Member McGill requested a discussion on what the appropriate recovery fees would be for Central San in accordance with the Blue Sky issue. The Board concurred. September 20, 2018 Regular Board Meeting Agenda Packet- Page 12 of 134 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 Board Meeting Minutes-Page 6 Member McGill also requested that staff provide an update at some time in the future on the status of Central San's educational outreach program to local schools facilitated by Sustainable Contra Costa. The Board concurred. ADJOURNMENT The meeting was adjourned at 2:18 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California September 20, 2018 Regular Board Meeting Agenda Packet- Page 13 of 134