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Home My WebLink About12.b. Minutes-Real Estate, Environmental & Planning Committee 08-15-18 Page 1 of 5 Item 12.b. CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT September 6, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: AUGUST 15, 2018 - REAL ESTATE, ENVIRONMENTAL & PLANNING COMMITTEE - CHAIR CAUSEYAND PRESIDENT NEJEDLY Attached are minutes of the above Committee meeting. Strategic Plan re-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Build external customer relationships and awareness ATTACHMENTS: 1. Real Estate, Environmental & Planning Committee Minutes 08-15-18 September 6, 2018 Regular Board Meeting Agenda Packet- Page 122 of 135 Page 2 of 5 CENTRALSAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF REGULAR MEETING OF THE BOARD OF DIRECTORS. CENTRAL CONTRA COSTA JAMES A.NEJEDLY President SANITARY DISTRICT DAVID R. WILLIAMS REAL ESTATE, ENVIRONMENTAL President Pro Tem & PLANNING COMMITTEE PAUL H.CAUSEP MICHAEL R.MCGILL TAD J PHECKI MINUTES PHONE: (925)228-9500 FAX.- (925)372-0192 Wednesday, August 15, 2018 www.centralsan.org 2:00 p.m. 2N1 Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Jim Nejedly Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Emily Barnett, Communications and Intergovernmental Relations Mgr. (left after Item 3.a.) Danea Gemmell, Planning and Development Services Division Manager Lori Schectel, Environmental and Regulatory Compliance Division Manager David Wyatt, Household Hazardous Waste Supervisor (left after Item 3.a.) Colleen Henry, Senior Environmental Compliance Inspector (left after Item 3.a.) 1. Call Meeting to Order Chair Causey called the meeting to order at 2:00 p.m. 2. Public Comments None. September 6, 2018 Regular Board Meeting Agenda Packet- Page 123 of 135 Page 3 of 5 Real Estate, Environmental & Planning Committee Minutes August 15, 2018 Page 2 3. Agenda Items a. Update on the 2018 pollution prevention, recycled water, and water quality community partner awards Ms. Barnett reviewed the list of the 2018 pollution prevention, recycled water, and water quality community partner winners. The annual awards gala will be held at the Pleasant Hill Community Center in September. All ACE Hardware stores in the service area will be recognized for their community partnership efforts in collecting batteries and fluorescent lamps that Central San recycles. Chair Causey asked if the companies who have been partners for a year will be recognized. Ms. Henry stated that the audience will receive a brochure which includes all 44 partners recognized. COMMITTEE ACTION: Received the update. b. Discuss three-acre lease of portion of Kiewit property to Bay Cities Paving & Grading for storage Ms. Gemmell reminded the Committee of the June 7, 2018 Board approval which declared 18.2 acres of the Kiewit property unneeded for the next ten years and gave the General Manager authorization to lease the property. Bay Cities Paving & Grading would like to lease three acres of the property to store K-rail and other construction materials for a two-year lease at $3,000 per month. A provision in the lease requires Bay Cities to provide Central San with 25,000 yards of clean fill for the Flood Control Levee project. COMMITTEE ACTION: Received the information. C. Receive update on the most recent meeting of the Bay Area Clean Water Agencies (BACWA) Ms. Schectel reviewed the update on the most recent meeting of BACWA which was included in the agenda materials. The Regional Water Board held an informal wetlands workshop regarding the treatment of wastewater and nutrients permit. No formal comments were taken and additional workshops to receive input on the draft policy will be scheduled. The annual BACWA retreat with the Regional Water Board will be at the end of October and a BACWA Executive Board meeting followed by a BACWA Nutrient Permit Strategy Team meeting will be held this Friday with the nutrient permit draft included on the agenda. A quarterly joint meeting of BACWA and the Regional Water Board will be held August 23, 2018. September 6, 2018 Regular Board Meeting Agenda Packet- Page 124 of 135 Page 4 of 5 Real Estate, Environmental & Planning Committee Minutes August 15, 2018 Page 3 Chair Causey advised that two workshops will be held; one in northern and one in southern California regarding the Sanitary Sewer Systems Waste discharge requirements redline. COMMITTEE ACTION: Received the update. d. Receive list of future agenda items COMMITTEE ACTION: Received and provided input to staff. 4. Announcements a. Ms. Gemmell advised that Mr. Bailey signed two letters in support of the Iron Horse Trail extension and the Walnut Creek restorations projects. b. Mr. Petit advised that there will be an asset management workshop held by the California Association of Sanitation Agencies (CASA) on September 18, 2018 from 10 a.m. — 3 p.m. Central San will host the workshop and Senior Engineer Dana Lawson will be presenting on Central San's asset management program. C. Mr. Petit announced the following updates on the Diablo Country Club (DCC) Satellite Water Recycling Facility (SWRF) Demonstration Project: • Staff will be issuing an owner's representative Request for Proposal to review shop drawings and perform inspections during the design and construction of the project. The cost for this contract will be reimbursed by DCC. • Staff is working on an Administrative Agreement to cover the period between planning and design, construction and commissioning. • After DCC constructs the facility, DCC will have a year of commissioning to demonstrate successful operation and to train Central San staff. • Staff is also working on a long-term Operations Agreement (Chevron RARE Agreement as the template), in addition to working with Deputy General Manager Ann Sasaki and her staff to update the estimated operations cost. d. Mr. Petit also announced that a falsified emissions report was submitted to the Bay Area Air Quality Management District (BAAQMD) by Blue Sky Environmental was submitted to the Air Resources Board. The report contained erroneous data entered by a Blue Sky employee. It is being resubmitted with corrected data and staff is working with Purchasing and District Counsel to terminate the contract with Blue Sky. September 6, 2018 Regular Board Meeting Agenda Packet- Page 125 of 135 Page 5 of 5 Real Estate, Environmental & Planning Committee Minutes August 15, 2018 Page 4 e. Ms. Gemmell informed the Committee that there was a fire from a cigarette thrown from a passing car on the Kiewit property on the District side. The fire was put out quickly and Building & Grounds cleaned up the area. 5. Future scheduled meetings a. Wednesday, September 19, 2018 at 2:00 p.m. — Member Pilecki will serve as alternate for Chair Causey Wednesday, October 17, 2018 at 2:00 p.m. Wednesday, November 14, 2018 at 2:00 p.m. 6. Suggestions for future agenda items None. 7. Adjournment— at 2:45 p.m. September 6, 2018 Regular Board Meeting Agenda Packet- Page 126 of 135