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Home My WebLink About01.a. Approve minutes of 08-02-18 Board meeting Page 1 of 7 Item l.a. CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT August 16, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: AUGUST 2, 2018 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Build external customer relationships and awareness ATTACHMENTS: 1. Draft Minutes 08-02-2018 August 16, 2018 Regular Board Meeting Agenda Packet- Page 6 of 149 Page 2 of 7 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R. WILLIAMS President Pro Tent Board Room p PAUL CAUSEY Thursday, August 2, 2010 MICHAEL R.MCGILL gusTAD J.PILECKI 1:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Causey, McGill, Pilecki, Nejedly ABSENT. Members: Williams PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. July 19, 2018 Regular Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. August 16, 2018 Regular Board Meeting Agenda Packet- Page 7 of 149 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT August 2, 2018 Board Meeting Minutes-Page 2 2. Authorize a public notice to indicate availability of documentation in support of Central San's Appropriations Limit for Fiscal Year 2018-19 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to adopt the Consent Calendar. Motion passed by unanimous vote of the Board Members present. [4-0-1; Williams absent.] OTHER BOARD ACTION ITEMS 3. Approve expenditures dated August 2, 2018 Member Causey recused himself from voting on this item because he has consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. He exited the Board Room. President Nejedly called for a vote on the item. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to approve the expenditures dated August 2, 2018. Motion passed by unanimous vote of the Board Members present. [3-0-2; Causey and Williams absent.] 4. Consider awarding a construction contract in the amount of $248,890 to Aztec Consultants, Inc., the lowest responsive bidder for the Solids Conditioning Building Chiller Replacement, District Project 7326A; and consider exemption from the California Environmental Quality Act (CEQA) Member Causey asked how staff was able to keep the building cool during the months without the chiller. Capital Projects Division Manager, Edgar Lopez advised that the months were relatively cooler and the chiller is mainly needed in the summer. Member Causey also asked if the cost of the standby rental chiller was included in the project cost. Mr. Lopez confirmed that it was. BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to find that the Solids Conditioning Building Chiller Replacement, District Project 7326A, is exempt from CEQA; award a construction contract to Aztec Consultants, Inc. in the amount of $248,890; and authorize the General Manager to execute the contract documents subject to submittal requirements. Motion passed by unanimous vote of the Board Members present. [4-0-1; Williams absent.] 5. Consider adopting Resolution No. 2018-015 authorizing Central San to issue revenue bonds to refinance existing debt to take advantage of interest cost savings Director of Finance and Administration Phil Leiber provided a short presentation to the Board regarding refinancing the existing debt. August 16, 2018 Regular Board Meeting Agenda Packet- Page 8 of 149 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT August 2, 2018 Board Meeting Minutes-Page 3 BOARD ACTION: Motion was made by Member McGill and seconded by Member Causey to adopt Resolution No. 2018-015. Motion passed by unanimous vote of the Board Members present. [4-0-1; Williams absent.] REPORTS AND ANNOUNCEMENTS 6. General Manager— Reports a. Receive informational presentation on IFAT, an international conference on Water, Wastewater, Waste and Raw Material Recycling held May 14-18, 2018 in Munich, Germany Director of Engineering and Technical Services Jean-Marc Petit reviewed the presentation included with the agenda material. BOARD ACTION: Received the presentation. b. Receive overview of social media at Central San Communications and Intergovernmental Relations Manager Emily Barnett reviewed the presentation included with the agenda material. BOARD ACTION: Received the overview. 7. General Manager— Announcements a. Announcements —August 2, 2018 1) Emily Barnett to present at California Association of Sanitation Agencies (CASA) 63rd Annual Conference in Monterey 2) Senior Engineer to travel to HYPOWERS Pilot Project Review Meeting in Colorado on August 3, 2018 BOARD ACTION: Received the announcements. 8. Counsel for the District — No report. 9. Secretary of the District Ms. Young announced the following upcoming Committee meetings: Administration — Tuesday, August 7 at 8:30 a.m. Engineering and Operations — Monday, August 13 at 9:00 a.m. Real Estate, Environmental & Planning — Wednesday, August 15 at 2:00 p.m. BOARD ACTION: Received the announcements. August 16, 2018 Regular Board Meeting Agenda Packet- Page 9 of 149 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT August 2, 2018 Board Meeting Minutes-Page 4 10. Board Members — Committee Minutes a. July 24, 2018 — Finance Committee — President Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 11. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causer • July 23-26, 2018 — National Association of Clean Water Agencies (NACWA) Annual Conference in Boston, MA Member Causey reported on his findings at the NACWA conference, including a topic on NACWA and EPA blending and a discussion pertaining to drugs and wastewater and climate change. Member McGill • July 10, 2018 - Liaison event: Dublin San Ramon Services District (DSRSD)/Zone 7 presentation to San Ramon City Council regarding regional water supply • July 12, 2018 - Contra Costa County Mayors' Conference hosted by the City of Pittsburg • July 16, 2018 - California Special Districts Association - Contra Costa Chapter (CCSDA) meeting • July 18, 2018 - Board Liaison meeting with Pleasant Hill Mayor and City Manager in Pleasant Hill • July 18, 2018 - Board Liaison meeting with Walnut Creek Mayor and City Manager in Walnut Creek Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki - No report. President Neledly - No report. BOARD ACTION: Received the reports and announcements. 12. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. a. Consider authorizing Member McGill to attend the Bay-Delta Science Conference in Sacramento from September 10-12, 2018 August 16, 2018 Regular Board Meeting Agenda Packet- Page 10 of 149 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT August 2, 2018 Board Meeting Minutes-Page 5 BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Nejedly to authorize Member McGill's attendance at the 2018 Bay-Delta Science Conference. Motion passed by unanimous vote of the Board Members present. [4-0-1; Williams absent.] EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Items 13 and 14. RECESS TO CLOSED SESSION The Board recessed at 2:19 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 13. Personnel matters pursuant to Government Code Section 54957(b)(1): a. Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel b. Other Unrepresented Employees 14. Conference with Legal Counsel — Anticipated Litigation — exposure to litigation pursuant to Government Code Section 54956.9(b)(1): • One Potential Case — Bay Area Air Quality Management District RECESS TO OPEN SESSION The Board recessed at 4:06 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. August 16, 2018 Regular Board Meeting Agenda Packet- Page 11 of 149 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT August 2, 2018 Board Meeting Minutes-Page 6 ADJOURNMENT The meeting was adjourned at 4:07 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California August 16, 2018 Regular Board Meeting Agenda Packet- Page 12 of 149