HomeMy WebLinkAbout04.a. (Handout) Summary of P-Card Optimization Item 4.a.
(Committee Handout)
Central San
Summary of PCard Optimization
2016-18 Strategic Plan
Goal 6—Embrace technology, innovation and environmental sustainability
Strategy 2—Evaluate business processes and optimize business operations
Finance—Goals was to streamline the PCard process and cut down on staff time to process activity
Old process
• Technician would enter each employee log separately
• Looking to limit risk for credit card theft by eliminating access to
(master account and ee account numbers)
• Use another method of reporting that excluded cc numbers, and employee names
New process
• The monthly master statement is downloaded into an excel spreadsheet
• All charges within a dept are sorted, combined and entered as one total
• Generic description "Procurement Payment"
Quarterly report to Finance Committee
• Will provide US Bank download of monthly statement with the following:
1. Transaction date
2. Transaction amount
3. Merchant
Effective next month for June statement.
As part of the New ERP requirements we are looking for the vendor to provide for a "Procurement
Module" which will provide more detail and direct mapping from US Bank(credit card vendor) into
Central San accounting system.
TV 7/24/18