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HomeMy WebLinkAboutAdministration MINUTES 07-10-18 Page 2 of 4 ENTRAL SAN CENTRAL CONTRA COSTA SANITARY i i IMHOFF i- MARTINEZ, + i s i REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A.NEJEDLY SANITARY DISTRICT President ADMINISTRATION COMMITTEE DAVID R, WILLIAMS President Pro Tern PAUL H.CA USEY MINMICHAEL R.MCGILL U T E S TAD J.PILECKI PHONE: (925)228-9500 Tuesday, July 10, 2018 FAX.- (925)372-0192 8:3 0 a.m. www.centralsan.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Mike McGill Member David Williams Staff.- Roger S. Bailey, General Manager (arrived during Item 4.a.) Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Phil Leiber, Director of Finance and Administration Emily Barnett, Communications and Intergovernmental Relations Manager Christina Gee, Management Analyst Donna Anderson, Assistant to the Secretary of the District 1. Call Meeting to Order Chair McGill called the meeting to order at 8:36 a.m. 2. Public Comments None. 3. Items for Committee Recommendation to Board a. Conduct biennial review of Board Policy No. BP 025 — Naming of District Facilities COMMITTEE ACTION: Recommended Board approval. July 19, 2018 Regular Board Meeting Agenda Packet- Page 109 of 111 Administration Committee Minutes July 10, 2018 Page 2 b. Conduct biennial review of Board Policy No. BP 026 — Legislative Advocacy COMMITTEE ACTION: Recommended Board approval. 4. Other Items a. Receive annual status report on biennial review of Board Policies Member Williams inquired as to the impetus for creating Board policies for General Manager authority and Board compensation. Ms. Young explained that the current resolution setting forth the authorization limits that the Board has delegated to the General Manager (Resolution No. 2016-046) covers such areas as emergency powers, personnel actions, award of contracts, etc. as well as authority limits for the Capital Improvement Program. She said that, among other things, the authority limits need to be updated to incorporate the Board's recent adoption of the Uniform Public Construction Accounting Act (UPCCAA). Ms. Young stated that staff is recommending that the existing General Manager authority limits and proposed revisions be consolidated into a new Board policy rather than a resolution so (1) the authority limits will receive regular biennial review, and (2) the information is more easily accessible by staff and the Board. For these same reasons, Ms. Young said staff has been working with District Counsel on the merits of converting the existing Board compensation resolution (No. 2015-008) to a new Board policy. The current resolution, which sets forth the criteria for Board liaison appointments, when stipends are paid (but not the stipend amount), and reimbursement of expenses for attending meetings, conferences or events, is more than three years old and in need of updating. For example, it does not currently address Board Member attendance at or participation in the Central San Academy. COMMITTEE ACTION: Received the report. b. Receive recap of Central San Academy Spring 2018 Session Ms. Gee reviewed the presentation included with the agenda material. In response to a question from Chair McGill, Mr. Bailey said the success of the Academy in terms of engaging the community is something that will hopefully be apparent in a few years. In the meantime, the class participants have been very engaged. Administration Committee Minutes July 10, 2018 Page 3 Ms. Barnett said such engagement has already begun because participants have been applying for jobs at the District. They feel more connected to Central San and feel free to contact staff for information. However, it will take a few more years for the conversation to come full cycle. Member Williams asked if there has been any negative feedback. Ms. Gee noted there has been virtually none, other than some participants expressed concern about difficulty hearing during the plant tour. Upon discussion, Ms. Barnett said staff will look into the possibility of using a portable microphone/audio system that may help on future tours. In closing, Mr. Bailey noted that use of the Multi-Purpose Room will be impacted next spring due to an anticipated construction project for seismic retrofit. Therefore, the 2019 Academy may be postponed until the fall. COMMITTEE ACTION: Received the recap. C. Receive list of future agenda items COMMITTEE ACTION: Received the list. 5. Announcements a. Mr. Bailey announced that Dublin San Ramon Services District (DSRSD) and Zone 7 will be presenting to the San Ramon City Council this evening to provide an update on the DSRSD/Zone 7 regional water supply for the tri-valley. He said he and Ms. Barnett will attend and that Board Member Causey will be attending as Board liaison to the City of San Ramon. Chair McGill said he also will be attending as Board liaison to DSRSD. 6. Future Scheduled Meetings Tuesday, August 7, 2018 at 8:30 a.m. Tuesday, August 21, 2018 at 8:30 a.m. Tuesday, September 18, 2018 at 8:30 a.m. 7. Suggestions for Future Agenda Items None. 8. Adjournment — at 9:32 a.m.