HomeMy WebLinkAbout05.b. Receive annual report on status of loans under Board Policy No. BP 001 - Employee Computer Purchase Assistance Program Page 1 of 3
Item 5.b.
Central Contra Costa Sanitary District
July 24, 2018
TO: FINANCE COMMITTEE
FROM: THEAVASSALLO, FINANCE MANAGER
REVIEWED BY: PHILIP R. LEI BER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL REPORT ON STATUS OF LOANS UNDER BOARD
POLICY NO. BP 001 - EMPLOYEE COMPUTER PURCHASE ASSISTANCE
PROGRAM
Central San currently has an Employee Computer Purchase Assistance Program that provides employees
with a low-cost resource to purchase a personal computer and/or other authorized hardware for the
purpose of improving computer skills. Board Policy(BP) 001, was made effective on July 1, 1995, and
most recently amended on February 5, 2015. The policy states that staff shall provide the Board with an
annual report including the status of participation and outstanding loans under the program. This memo
serves as that annual report.
Program Overview
Central San charges employee participants at the Local Agency Investment Fund (LAIF) interest rate, so the
money earns the same rate of return as it would if the loan amount were invested, rather than extended to
employees. Other program highlights are as follows:
• The annual funding limit is $30,000.
• Allowable purchases under the program include desktops, laptops, tablets, printers, software, and/or
related equipment of any brand.
• Purchases must meet current District standards and be pre-approved by the Information Technology
Manager.
• The minimum loan amount is $600; the maximum loan amount is $2,000.
• Only one loan can be outstanding at any one time per employee.
• The program is administered by the Finance Department.
A copy of BP 001 is attached for your convenience. This report will be discussed with the Finance Committee
on July 24, 2018.
July 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 245 of 250
Page 2 of 3
Status of Participation and Outstanding Loans
As of June 30, 2018, the revolving loan fund had $10,604.95 in outstanding loans. During Fiscal Year 2017-18,
nine loans in the amount of$14,848.75 were extended. Given the $30,000 annual funding limit, the remaining
amount available for new loans was $15,151.25.
Strategic Plan Tie-In
GOAL THREE:Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 1 - Ensure adequate staffing and training to meet current and future operational levels
ATTACHMENTS:
1. BP 001 Employee Computer Loan Program
July 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 246 of 250
Page 3 of 3
Central Contra Costa
Number: BP 001 San1�U'�'�,/District
Related Procedures: AP 001
Authority: Board of Directors
Effective: July 1, 1995
Revised: February 5, 2015
Reviewed: February 23, 2017
Initiating Dept./Div.: Administration/Finance
BOARD POLICY
EMPLOYEE COMPUTER PURCHASE ASSISTANCE PROGRAM
PURPOSE
This policy will provide employees with a low cost resource to purchase a personal
computer and/or other authorized hardware or software for the purpose of improving
employee computer skills.
POLICY
1. The District will provide loans to District employees under the Employee
Computer Purchase Assistance Program to purchase a personal computer
and/or other authorized hardware or software.
2. The annual funding limit for the Program is $30,000.
3. The maximum computer loan per employee under the Program is $2,000, with a
minimum of$600.
July 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 247 of 250
Page 1 of 1
Item 6.a.
Central Contra Costa Sanitary District
July 24, 2018
TO: FINANCE COMMITTEE
FROM: CHRISTOPHER THOMAS, FINANCE ADMINISTRATOR
REVIEWED BY: THEA VASSALLO, FINANCE MANAGER
PHILIP R. LEI BER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY GENERAL MANAGER
SUBJECT: JUNE AND JULY 2018 FINANCIAL STATEMENTS AND INVESTMENT
REPORTS TO BE REVIEWED AT AUGUST 21, 2018 COMMITTEE MEETING
Due to the fiscal year-end closing procedures, which allows Central San staff to provide expense accrual
information to accounting until July 20, 2018, the June 2018 Financial Statements and I nvestment Reports
are currently in process and will not be finalized in time for this meeting. Staff will provide the J une (pre-
audited)and July 2018 Financial Statements and Investment Reports for the August 21, 2018 Committee
meeting.
July 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 248 of 250