HomeMy WebLinkAbout11.a. Receive informational list of Board and Committee future agenda items Page 1 of 5
Item ll.a.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 19, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: RECEIVE INFORMATIONAL LIST OF PENDING BOARD AND STANDING
COMMITTEE FUTURE AGENDA ITEMS
Attached for information only is a listing of the Board and Standing Committee future meeting agenda
items currently being tracked by staff.
Strategic Plan Tie-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Board and Committee Future Meeting Items - 07-19-18
July 19, 2018 Regular Board Meeting Agenda Packet- Page 60 of 111
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CENTRAL SAN
Board and Committee Future Meeting Items — July 19, 2018
The following list is a snapshot of Board and Committee future meeting agenda items as of the
date this agenda was published. The projected dates are subject to change. The items listed are
for informational purposes only; they are not agendized for discussion at this meeting.
Item Description Origin Date of Projected
Ori in Date
1. 2009 Bond Refinancing: Approve bond refinancing FINANCE 8/2/18
documents and Preliminary Official Statement Committee
2. Water Bond Measure: Receive presentation by Dr. Board Meeting 8/16/18
Gerald H. Meral, Director of the California Water
Program at the Natural Heritage Institute, and consider
endorsement of Proposition 3 on the November ballot,
the "The Water Supply and Water Quality Act of 2018"
3. Purchasing Policy: Adopt new BP 035— Purchasing, ADMIN 8/16/18
effective September 1, 2018 (commensurate with Committee
effective date of adoption of Uniform Public
Construction Cost Accounting Act (UPCCAA))
4. GM Authority: Consider proposed changes to ADMIN 10/24/17 8/16/18
broaden GM authority re add/cancels, include Committee
authority limits under UPCCAA, and consider
converting from resolution to Board policy
5. Strategic Plan: Receive Fiscal Year 2017-18 Annual 8/16/18
Strategic Plan Annual Report— Summary of recurring item
Achievements
6. Appropriations Limit: Adopt resolution establishing Annual 9/6/18
the Appropriations Limit recurring item
7. 2009 Bond Refinancing: Report on results of recent 9/6/18 or
2009 bond refinancing 10/4/18
8. Farm: Review revised Annual Report Board 7/5/18 10/4/18
(to REEP
9/19/18
9. District Counsel: Consider renewal of contract with ADMIN November
District Counsel (expires 12/31/18) Committee 2018
10. Labor Counsel: Consider renewal of contract with ADMIN November
District labor and employment-related counsel (expires Committee 2018
12/31/18)
11. Internal Audit Work Plan: Approve plan for FY 2018- Annual TBD
19 recurring item
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July 19, 2018 Regular Board Meeting Agenda Packet- Page 61 of 111
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Item Description Origin Date of Projected
Origin Date
12. Strategic Plan: Receive Fiscal Year 2017-18 8/7/18
Strategic Plan Annual Report— Summary of
Achievements
13. Purchasing Policy: Review draft Position Paper to 8/7/18
consider adopting new BP 035 — Purchasing, effective
September 1, 2018
14. GM Authority: Consider proposed changes to 8/7/18
broaden GM authority re add/cancels, include
authority limits under UPCCAA, and consider
converting from resolution to Board policy
15. District Counsel: Consider renewal of contract with 8/21/18
District Counsel (expires 12/31/18)
16. Labor Counsel: Consider renewal of contract with 8/21/18
District labor and employment-related counsel (expires
12/31/18)
17. Employee Turnover: Receive report on employee 8/21/18
turnover rates for FY 2017-18 and benchmarking
studies of other agencies' turnover rates
18. Risk Management Annual Report: Review Fiscal 8/21/18
Year 2017-18 Risk Management Annual Report
19. Prop 218 Notice: Consider improvements to format ADMIN 5/9/17 Fall 2018
of Proposition 218 notice, including mock-up with Committee
prepaid return postage, prior to next rate cycle
20. Sanitary Sewer Overflows/ OPDs: ADMIN 9/11/14 & Fall 2018
(1) Consider new Board policy for dealing with them, Committee 12/15/14
(2) review outreach efforts, and
(3) related lateral issues
21. Reserve for Emergency Fund: Review research on ADMIN Fall 2018
emergency fund reserve levels and consider Committee
recommending an increase in the reserve amount
under Board Policy No. BP 017- Fiscal Reserves Board Meeting 5/17/18
22. AVADs: Discuss potential policy issue related to ADMIN 3/6/18 TBD
extending sewers in the Alhambra Valley Committee
23. Wellness Program: Review potential measurable ADMIN 3/6/18 TBD
statistics or linkages as to how the wellness program Committee
ultimately benefits the ratepayers
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July 19, 2018 Regular Board Meeting Agenda Packet- Page 62 of 111
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Item Description Origin Date of Projected
Origin Date
24. Benefits Benchmarks: Percentage of payroll other ADMIN 12/12/17 TBD
sister agencies pay for benefits (pension, fringe Committee
benefits, and other post-employment benefits (OPEB)
25. Possible Logo Change: Revisit possibility of selling ADMIN 8/1/17 2019 or later
unused logo previously considered by Board and/or Committee
possible logo change
ENGINEERING & OPERATIONS COMMITTEE
26. Inspection Agreements: Status update on inspection E&O 4/25/18 8/13/18
agreements Committee
27. PH Library Project: Update on Pleasant Hill Library E&O 4/25/18 TBD
Project Committee
28. PH-Grayson Creek Sewer Project: Update on final E&O 6/11/18 TBD
billing from City of Pleasant Hill for the PH-Grayson Committee
Creek Sewer Renovation Project
FINANCE •
29. 2009 Bond Refinancing: Approve bond refinancing 7/24/18
documents and Preliminary Official Statement
30. OPEB Trust Quarterly Report: Review and discuss 8/21/18
HighMark Capital Management GASB 45 Other Post-
Employment Benefits (OPEB) Trust Quarterly Report
(2"d Quarter 2018) (Andrew Brown to attend meeting)
31. Long-Term Financing Plan: Receive information on E&O 6/11/18 9/25/18
Central San's long-term financing plan, including how Committee
State Revolving Fund (SRF) loans may play a role
32. ERP &Timekeeping Systems: Receive brief report E&O 6/26/18 TBD
on how the new Enterprise Resource Planning (ERP)
and timekeeping systems are working
ENVIRONMENTALREAL ESTATE, •
33. Farm: Quarterly update 8/15/18
34. P2 Awards: Receive update on the 2017 pollution Annual 8/15/18
prevention, recycled water and water quality recurring item
community partner awards (This is in advance of the
9/20/18 Sustainable Contra Costa Awards Gala; full
Board will receive recap after Award Gala, at first
meeting in October.)
35. Farm: Review revised Annual Report Board 7/5/18 9/19/18
36. Water Exchange: Update on Water Exchange REEP 1/17/18 TBD
Project Committee
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July 19, 2018 Regular Board Meeting Agenda Packet- Page 63 of 111
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Item Description Origin Date of Projected
Origin Date
37. Solar Array Field: Update on potential solar array E&OPS 6/11/18 TBD
field in Danville Committee
38. Headworks Project: Update on bar screen issues E&OPS 7/9/18 TBD
Committee
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July 19, 2018 Regular Board Meeting Agenda Packet- Page 64 of 111