HomeMy WebLinkAbout08. Authorize agreement with JDH Corrosion Consultants and Alisto Engineering Group for on-call corrosion engineering services Page 1 of 3
Item 8.
CENTRAL SAN CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: JULY 19, 2018
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO EXECUTE PROFESSIONAL
ENGINEERING SERVICES AGREEMENTS WITH JDH CORROSION
CONSULTANTS, INC. AND ALISTO ENGINEERING GROUP IN AN AMOUNT
NOT TO EXCEED $150,000 EACH TO PROVIDE ON-CALL CORROSION
ENGINEERING SERVICES FOR DISTRICT PROJECTS
SUBMITTED BY: INITIATING DEPARTMENT:
DAMASI0 ZEPEDA ARAGON, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES-
ENGINEER CAPITAL PROJECTS
REVIEWED BY: SASHA MESTETSKY, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey
General Manager
ISSUE
The Board of Directors authorization is required for the General Manager to execute a professional
engineering services agreement in an amount greater than $100,000.
BACKGROUND
Central San uses outside corrosion engineering services to assist in the design and construction of capital
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improvement projects. The purpose of the on-call corrosion agreements is to provide varied levels of
corrosion engineering expertise to assist staff with projects managed or designed by the Capital Projects
Division. These services include concrete and materials field assessments related to wastewater
exposure, recommendations for cathodic protection, testing, and other specialty corrosion services.
I n addition, these agreements provide similar assistance with evaluating assets for the Operations and
Maintenance groups at Central San. Having an on-call corrosion specialist is a significant benefit when
equipment or structures (i.e tanks) are out of service and items are identified for immediate evaluation or
repair.
Staff prepared and posted a Request for Proposal on PlanetBids and the Central San website for on-call
corrosion engineering services. On June 18, 2018, four proposals were received and evaluated. Staff
selected J DH Corrosion Consultants, Inc. and Alisto Engineering Group as the best-fit firms based on
their experience, past performance, and proposed fees. Contracting with two firms allows staff some
flexibility to respond to urgent design, construction, and operations and maintenance needs.
ALTERNATIVES/CONSIDERATIONS
The practice of using as-needed or on-call agreements has been very successful. Executing this type of
agreement allows for reduced administration costs and staff time needed to issue individual agreements
for each project. The tasks under these agreements are typically low cost and consolidating the work is
recommended. Larger tasks are typically included into design contracts with consultants, such as the
Solids Handling Facility Improvements or other larger engineering efforts.
Although cathodic protection is within the scope of services, this is not intended to supplement the annual
survey of Central San's comprehensive cathodic protection program managed by the Operations group.
The on-call agreements are used for critical or urgent design and construction services related to cathodic
protection.
FINANCIAL IMPACTS
The two agreements are estimated to cost up to $100,000 per year($50,000 each). Central San may
extend each contract for up to two additional years, totaling $300,000 ($150,000 each) over the three
years. The services provided are paid for and budgeted under projects identified in the yearly Capital
I mprovement Budget. I n some cases, when the services do not result in a capital improvement, these
costs are charged to the Operating budgets.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this subject at its July 9, 2018 and recommended
approval.
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute professional engineering services agreements with J DH
Corrosion Consultants, Inc. and Alisto Engineering Group for an amount up to $150,000 each to provide
on-call corrosion engineering services for capital improvement projects.
Strategic Plan re-In
GOAL TWO: Strive to Meet Regulatory Requirements
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Strategy 1 - Strive to achieve 100%permit compliance in air, water, land, and other regulations, Strategy 2- Strive to
minimize the number of sanitary sewer overflows
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage costs
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 1 - Manage assets optimally throughout their lifestsyle, Strategy 2- Facilitate long-term capital renewal and
replacement, Strategy 3- Protect District personnel and assets from threats and emergencies
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