HomeMy WebLinkAbout4.a. Receive Annual Status Report on Biennial Review of Board Policies Page 1 of 5
Item 4.a.
z1v- -I -
CENTRAL
CENTRAI CONTRA COSTA SANITARY DISTRICT Central Contra Costa Sanitary District
July 10, 2018
TO: ADMINISTRATION COMMITTEE
FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT
REVIEWED BY: ROGER S. BAILEY GENERAL MANAGER
SUBJECT: RECEIVE ANNUAL STATUS REPORT ON BIENNIAL REVIEW OF BOARD
POLICIES
Staff has been directed to take existing Board Policies to the Administration Committee every two years
for review. If changes are proposed by staff or the Committee, the changes will be scheduled for
consideration by the Board.
Attached is the annual status report on the biennial review of the Board Policies with the dates of review
and revision.
Strategic Plan Tie-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 3- Comply with all federal, state, and local regulations related to District administration
ATTACHMENTS:
1. Biennial Review Log
July 10, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 10 of 36
Page 2 of 5
CHART OF BOARD POLICIES
Last Next
Board
review by review d u e
Policy Policy Title Cttee or Reviewed/Notes
No.
Updated/
Approved
by Board
Employee Computer Purchase 2/23/17
001 Completed no changes Feb. 2019
Assistance Program Cttee
002 Diversity Statement 4/6/17 Completed (revised) April 2019
003 Hiring of District Retirees 8/21/17Completed no changes Sept. 2019
Cttee
004 Integrated Pest Management 3/14/17Completed no changes March 2019
Cttee
005 Statement of Investment Policy 9/7/17 Completed (revised)
Annually
Sept 2018
006 Records Management Program 3/14/17Completed no changes March 2019
Cttee
007 Teleconferencing Policy 3/14/17Completed no changes March 2019
Cttee
Travel Expense Reimbursement 1/7/17 008 Completed no changes Jan. 2019
Policy Cttee
(To be eliminated 2017:
policy details to be
009 Manager Cell Phone Policy 12/3/09 included in N/A
Management MOU -
leave as is until then
010 Contractual Assessment Districts 2/1/18 Completed (revised) Feb. 2020
011 Proposition 218 Notice Protests 6/1/17 Completed (revised) June 2019
012 Parliamentary Procedures Policy 3/14/17Completed no changes March 2019
Cttee
Standing Committee Protocols,
Completed (revised)
Guidelines and Charters 7/6/17
013 Board adopted 5/3/18 May 2020
(formerly called Committee Revisions
Charters" made revisions
C:IProgram Files(x86)knee via.comldocConverterProltemplNVDCID 1916022-406D-4A53-9FDF-34133A1DE4CBICentral Contra
Costa Sanitary District.2095.1.BOARD POLICY CHART.docx
Page 1 of 4
July 10, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 11 of 36
Page 3of5
Last Next
Board
review by review d u e
Policy Policy Title Cttee or Reviewed/Notes
No.
Updated/
Approved
by Board
Board
adopted
5/3/18
District-Owned Mobile Computing
014 8/18/16 Completed (revised) Aug. 2018
Devices for Board Members
015 Asset Management 11/3/16 Completed (revised)
Nov. 2018
016 Security 11/3/16 Completed (revised) Nov. 2018
Admin
Postponed at 10/16/17 ??
017 Fiscal Reserves 9/28/17 & . .
10/16/17
Admin Committee
Sick Leave for Temporary 6/20/17
018 No changes needed June 2019
Employees Cttee
3/17/16
3/6/18 New policy— completed
019 Recycled Water Admin Adm Cttee reviewed — March 2020
Cttee-No no changes
changes
Minute Style and Video Recording 6/20/17
020 No changes needed June 2019
of Board Meetings Cttee
021 Social Media Communication 10/16/17No changes needed Oct. 2019
Cttee
Alhambra Valley Assessment
022 2/1/18 Completed (revised) Feb. 2020
Districts
7/7/16 New policy— completed
Board Admin Cttee reviewed
023 Board Ethics and Conduct adopted revised 5/8/17, Board July 2020
revised adopted revisions
5/17/18 5/17/18
5/5/16
New policy adopted
5/8/18 to
5/5/16
024 Occupational Health and Safety Admin May 2020
Cttee-no
Adm Cttee reviewed
5/8/18 — no changes
changes
needed
C:IProgram Files(x86)knee via.comldocConverterProltemplNVDCID 1916022-406D-4A53-9FDF-34133A1DE4CBICentral Contra
Costa Sanitary District.2095.1.BOARD POLICY CHART.docx
Page 2 of 4
July 10, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 12 of 36
Page 4 of 5
Last Next
Board
review by review d u e
Policy Policy Title Cttee or Reviewed/Notes
No.
Updated/
Approved
by Board
To Admin
025 Naming of District Facilities 7/10/18 New policy - completed July 2018
To Admin
026 Legislative Advocacy Policy 7/10/18 New policy - completed July 2018
027 Energy 8/4/16 New policy - completed Aug. 2018
Cost Sharing of Candidate
028 4/6/17 New policy - completed April 2019
Statements
Debt Management and Continuing
029 9/7/17 New policy Sept. 2019
Disclosure
030 Cost of Service Study Frequency 7/6/17 New policy July 2019
031 Hiring of Temporary Employees 8/3/17 New policy Aug. 2019
Reimbursement for Toastmaster
032 8/17/17 New Policy Aug. 2019
Membership
To Admin
9/12/17
Conducting District Business Using 10/24/17
033 New Policy Jan 2020
Personal Accounts and Devices 12/12/17
To Bd
1/4/18
To Admin
Reporting Protocol for Ethics 5/8/18
034 New Policy June 2020
Hotline To BD
6/7/18
035 Purchasing Pending (King)
OXX General Manager Authority Pending (Young)
XXX Board Compensation Pending (Young)
C:IProgram Files(x86)knee via.comldocConverterProltemplNVDCID 1916022-406D-4A53-9FDF-34133A1DE4CBICentral Contra
Costa Sanitary District.2095.1.BOARD POLICY CHART.docx
Page 3 of 4
July 10, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 36
Page 5of5
Last Next
Board
review by review d u e
Policy Policy Title Cttee or Reviewed/Notes
No.
Updated/
Approved
by Board
Updated 6/25/2018
C:IProgram Files(x86)knee via.comldocConverterProltemplNVDCID 1916022-406D-4A53-9FDF-34133A1DE4CBICentral Contra
Costa Sanitary District.2095.1.BOARD POLICY CHART.docx
Page 4 of 4
July 10, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 36