HomeMy WebLinkAbout17.a. Committee Minutes-Engineering & Operations 06-20-18 Page 1 of 4
Item 17.a.
CENTRALSAN
CENTRAL CONTRA COSTA SANITARY DISTRICT
July 5, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT
SUBJECT: JUNE 20, 2018 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR
CAUSEYAND MEMBER MCGILL
Attached are minutes of the above Committee meeting.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Committee Minutes E&O 06-20-18
July 5, 2018 Regular Board Meeting Agenda Packet- Page 166 of 195
Page 2 of 4
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392
SPECIAL MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA JAMES A.NEJEDLP
President
SANITARY DISTRICT DAVID R, WILLIAMS
President Pro Tens
ENGINEERING & OPERATIONS
COMMITTEE PAUL H.CAUSEP
MICHAEL R.MCGILL
TAD J PILECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
www.centralsan.org
Wednesday, June 20, 2018
9:30 a.m.
21d Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Mike McGill
Guest:
Dan Lopez, Black and Veatch (left after Item 4.a.)
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Neil Meyer, Plant Maintenance Division Manager
Nathan Hodges, Senior Engineer (left after Item 4.a.)
Sasha Mestetsky, Senior Engineer (present for Item 3.a.)
Amelia Berumen, Sr. Administrative Technician
1. Call Meeting to Order
Chair Causey called the meeting to order at 9:32 a.m.
2. Public Comments
None.
July 5, 2018 Regular Board Meeting Agenda Packet- Page 167 of 195
Page 3 of 4
Engineering & Operations Committee Minutes
June 20, 2018
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to waive non-material irregularities; award a
construction contract in the amount of$169,986 to Lamassu Utility
Services, Inc., the lowest responsive bidder for the Cured-In-Place Pipe
Contract 2018-2020, District Project 8441; and consider exemption from
the California Environmental Quality Act
Mr. Lopez reviewed the position paper provided with the agenda
materials.
Member McGill expressed concern about potential quality of work issues
given the very low bid amount to secure the work. Mr. Lopez stated that
District Counsel advised that there is no law prohibiting contractors from
bidding jobs at or even below cost to enter a market.
Mr. Bailey asked the linear footage of the project. Mr. Lopez responded
about 2,600 feet.
Chair Causey asked whether the second year of the contract could be
canceled if staff was unhappy with the contractor's work. Mr. Lopez stated
that the District would not be obligated to year two or can rely on the
performance bond if needed. Also, staff and the contractor plan to release
a site or two to verify the contractors work prior to proceeding with the
other sites.
Member McGill recommended approval and Chair Causey concurred.
COMMITTEE ACTION: Reviewed and recommended Board approval.
4. Other Items
a. Receive presentation on pre-selection process for key equipment in
support of the Solids Handling Facility Improvements Project
Mr. Petit reviewed the presentation provided in the agenda materials.
Mr. Petit advised that the District is not yet purchasing the equipment, but
securing the vendor and a purchase price to provide to the contractor who
will be assigned the purchase order(PO) for manufacturing, deal with the
coordination of delivery, installation etc. The price of the equipment will be
in today's dollars and will not be manufactured until needed. The PO will
include a provision for an increase in price for inflation that will be the
consumer price index (CPI).
Member Causey inquired how possible changes in technology in the next
three years would be handled. Mr. Petit advised that he does not
July 5, 2018 Regular Board Meeting Agenda Packet- Page 168 of 195
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Engineering & Operations Committee Minutes
June 20, 2018
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anticipate drastic changes in the mechanical components. The agreement
will include a provision for the manufacturer to offer the latest models and
technology at the time of manufacture, especially associated with
computer controls and instrumentation.
There was discussion on clarification of the bid process and total project
costs.
Chair Causey requested the project number be placed in the title of the
position paper and requested to see the business case analysis on why
staff was recommending four centrifuges. Mr. Petit stated that the
discussion and business case analysis has been made to the Committee
several times in the past. Mr. Bailey added that staff would be happy to
bring back the business case analysis. However, the Committee did not
formally request that item to be brought back as it was the staff and
engineering consultant recommendations based on the preliminary design
to proceed with four centrifuges (two for each furnace, which are operated
concurrently during the annual furnace rotation.)
COMMITTEE ACTION: Received the information.
b. Receive presentation on attendance at IFAT 2018 Conference in Munich,
Germany by Jean-Marc Petit, Director of Engineering and Technical
Services
Mr. Petit reviewed the presentation provided in the agenda materials.
COMMITTEE ACTION: Received the information.
5. Announcements
a. Ms. Young introduced new Senior Administrative Technician
Amelia Berumen who recently joined the Secretary of the District's office.
6. Future Scheduled Meetings
Monday, July 9, 2018 at 9:00 a.m.
Monday, August 13, 2018 at 9:00 a.m.
Monday, September 17, 2018 at 9:00 a.m. — Chair Causey will be absent.
Potential reschedule
7. Suggestions for Future Agenda Items
None.
8. Adjournment— at 10:40 a.m.
July 5, 2018 Regular Board Meeting Agenda Packet- Page 169 of 195