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HomeMy WebLinkAbout17.a. Committee Minutes-Engineering & Operations 06-20-18 Page 1 of 4 Item 17.a. CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT July 5, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JUNE 20, 2018 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR CAUSEYAND MEMBER MCGILL Attached are minutes of the above Committee meeting. Strategic Plan re-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Committee Minutes E&O 06-20-18 July 5, 2018 Regular Board Meeting Agenda Packet- Page 166 of 195 Page 2 of 4 CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392 SPECIAL MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A.NEJEDLP President SANITARY DISTRICT DAVID R, WILLIAMS President Pro Tens ENGINEERING & OPERATIONS COMMITTEE PAUL H.CAUSEP MICHAEL R.MCGILL TAD J PILECKI MINUTES PHONE: (925)228-9500 FAX.- (925)372-0192 www.centralsan.org Wednesday, June 20, 2018 9:30 a.m. 21d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Mike McGill Guest: Dan Lopez, Black and Veatch (left after Item 4.a.) Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Jean-Marc Petit, Director of Engineering and Technical Services Edgar Lopez, Capital Projects Division Manager Neil Meyer, Plant Maintenance Division Manager Nathan Hodges, Senior Engineer (left after Item 4.a.) Sasha Mestetsky, Senior Engineer (present for Item 3.a.) Amelia Berumen, Sr. Administrative Technician 1. Call Meeting to Order Chair Causey called the meeting to order at 9:32 a.m. 2. Public Comments None. July 5, 2018 Regular Board Meeting Agenda Packet- Page 167 of 195 Page 3 of 4 Engineering & Operations Committee Minutes June 20, 2018 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper to waive non-material irregularities; award a construction contract in the amount of$169,986 to Lamassu Utility Services, Inc., the lowest responsive bidder for the Cured-In-Place Pipe Contract 2018-2020, District Project 8441; and consider exemption from the California Environmental Quality Act Mr. Lopez reviewed the position paper provided with the agenda materials. Member McGill expressed concern about potential quality of work issues given the very low bid amount to secure the work. Mr. Lopez stated that District Counsel advised that there is no law prohibiting contractors from bidding jobs at or even below cost to enter a market. Mr. Bailey asked the linear footage of the project. Mr. Lopez responded about 2,600 feet. Chair Causey asked whether the second year of the contract could be canceled if staff was unhappy with the contractor's work. Mr. Lopez stated that the District would not be obligated to year two or can rely on the performance bond if needed. Also, staff and the contractor plan to release a site or two to verify the contractors work prior to proceeding with the other sites. Member McGill recommended approval and Chair Causey concurred. COMMITTEE ACTION: Reviewed and recommended Board approval. 4. Other Items a. Receive presentation on pre-selection process for key equipment in support of the Solids Handling Facility Improvements Project Mr. Petit reviewed the presentation provided in the agenda materials. Mr. Petit advised that the District is not yet purchasing the equipment, but securing the vendor and a purchase price to provide to the contractor who will be assigned the purchase order(PO) for manufacturing, deal with the coordination of delivery, installation etc. The price of the equipment will be in today's dollars and will not be manufactured until needed. The PO will include a provision for an increase in price for inflation that will be the consumer price index (CPI). Member Causey inquired how possible changes in technology in the next three years would be handled. Mr. Petit advised that he does not July 5, 2018 Regular Board Meeting Agenda Packet- Page 168 of 195 Page 4 of 4 Engineering & Operations Committee Minutes June 20, 2018 Page 3 anticipate drastic changes in the mechanical components. The agreement will include a provision for the manufacturer to offer the latest models and technology at the time of manufacture, especially associated with computer controls and instrumentation. There was discussion on clarification of the bid process and total project costs. Chair Causey requested the project number be placed in the title of the position paper and requested to see the business case analysis on why staff was recommending four centrifuges. Mr. Petit stated that the discussion and business case analysis has been made to the Committee several times in the past. Mr. Bailey added that staff would be happy to bring back the business case analysis. However, the Committee did not formally request that item to be brought back as it was the staff and engineering consultant recommendations based on the preliminary design to proceed with four centrifuges (two for each furnace, which are operated concurrently during the annual furnace rotation.) COMMITTEE ACTION: Received the information. b. Receive presentation on attendance at IFAT 2018 Conference in Munich, Germany by Jean-Marc Petit, Director of Engineering and Technical Services Mr. Petit reviewed the presentation provided in the agenda materials. COMMITTEE ACTION: Received the information. 5. Announcements a. Ms. Young introduced new Senior Administrative Technician Amelia Berumen who recently joined the Secretary of the District's office. 6. Future Scheduled Meetings Monday, July 9, 2018 at 9:00 a.m. Monday, August 13, 2018 at 9:00 a.m. Monday, September 17, 2018 at 9:00 a.m. — Chair Causey will be absent. Potential reschedule 7. Suggestions for Future Agenda Items None. 8. Adjournment— at 10:40 a.m. July 5, 2018 Regular Board Meeting Agenda Packet- Page 169 of 195