HomeMy WebLinkAbout02.a. Approve minutes of meeting held 06-21-18 Page 1 of 9 Item 2.a. CENTRALSAN CENTRAL CONTRA COSTA SANITARY DISTRICT July 5, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARYOF THE DISTRICT SUBJECT: JUNE 21, 2018 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan re-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Draft Minutes 06-21-18 July 5, 2018 Regular Board Meeting Agenda Packet- Page 7 of 195 Page 2 of 9 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R. WILLIAMS President Pro Tent Board Room p PAUL CAUSEY Thursday, June 21, 2010 MICHAEL R.MCGILL TAD J.PILECKI 1:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT.- Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT. Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employees: • Laci J. Kolc, Risk Management Specialist in the Administration/Risk Management Division, effective June 4, 2018 • Michele Barajas, Senior Administrative Technician in the Administration Department, effective June 18, 2018 Risk Management Administrator Shari Deutsch introduced Ms. Kolc, and Executive Assistant Suzette Crayton introduced Ms. Barajas. President Nejedly presented each new employee with a District pin. BOARD ACTION: Welcomed Ms. Kolc and Ms. Barajas. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. July 5, 2018 Regular Board Meeting Agenda Packet- Page 8 of 195 Page 3 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes -Page 2 PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 2. Receive update on Suisun-Delta Nutrient Modeling Project presented by Dr. David Senn of the San Francisco Estuary Institute Dr. Senn reviewed the presentation distributed prior to the meeting and provided a status report on the Suisun- Delta modeling effort, a multi-year project to develop a hydrodynamic model and biogeochemical process model. The project will help gain a better understanding of the nutrient impacts on the Suisun Bay and greater San Francisco Bay. Dr. Senn thanked Central San for its initial investment in Fiscal Year 2016-17 to help get this project off the ground. Member McGill thanked Dr. Senn for the recognition of Central San's investment to this impressive modeling project. BOARD ACTION: Received the update. CONSENT CALENDAR 3. Approve the following: a. June 7, 2018 Board meeting minutes 4. Set a public hearing for July 19, 2018 at 1:30 p.m. to receive comments on placing the following Fiscal Year 2018-19 charges on the Contra Costa County Tax Roll for collection: a. Sewer Service Charges; b. Capacity Use Charges; C. Assessments for: • Contractual Assessment Districts • Alhambra Valley Assessment Districts, and d. Charges for other fee installment payment programs 5. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $600,000 with R.E.Y. Engineers, Inc. to provide as-needed land surveying services for District projects July 5, 2018 Regular Board Meeting Agenda Packet- Page 9 of 195 Page 4 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes -Page 3 BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. LEGISLATIVE MATTERS 6. Receive update on pending legislative matters and potential ballot propositions and provide direction on priority legislation Communications and Intergovernmental Relations Manager Emily Barnett presented two legislative items requesting Board approval, SB 212 and the support of efforts to extend the National Pollutant Discharge Elimination System (NPDES) permit term from five to ten years. Ms. Barnett explained SB 212 would require pharmaceutical and needles manufacturers to fund and operate safe and proper drug and needle collection and disposal. With regard to the NPDES permit term extension, Ms. Barnett indicated that, if the Board wished to support the extension, Central San would send a letter to Congressman Mark DeSaulnier requesting support of the concept of the term extension. Member Causey asked when the Board can expect to receive a presentation from the proponents of the Water Supply and Water Quality Act of 2018 initiative that will be on the November 2018 General Election ballot. Ms. Barnett stated that the timeframe was unclear due to the proponent's availability, but staff was working on setting a date. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to support both SB 212 and efforts to extend the NPDES permit term. Motion passed by unanimous vote. REPORTS AND ANNOUNCEMENTS 7. General Manager— Reports a. Receive Information Technology update, including status of Enterprise Resource Planning (ERP) System, Central San website, and Timekeeping System Information Technology Manager John Huie provided an Information Technology update. Member Pilecki expressed concern about software support in the future for the ERP System. Mr. Huie stated that is why the District is using a configurable software that is adaptable. July 5, 2018 Regular Board Meeting Agenda Packet- Page 10 of 195 Page 5 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes -Page 4 Mr. Huie also shared a preview of Central San's new website and provided a brief update on the new timekeeping system for timesheets and leave requests. BOARD ACTION: Received the update. b. Receive update on Central San's Bioenergy Public-Private Partnership (P3) Project Program Manager for Resource Recovery Melody LaBella reviewed the presentation included with the agenda material and explained that, due to the Solids Handling Phase 1 Project determining that Central San's incinerators have adequate capacity now and at least 20-years into the future, and due to the need to invest in a much more robust P3 procurement process, staff terminated the Bioenergy P3 Project procurement on May 1, 2018. Member Pilecki inquired how staff came to the conclusion that the incinerators have sufficient capacity. Ms. LaBella responded that a flow meter was installed during the pre-design of the Solids Handling Phase 1 Project which determined the capacity was sufficient. BOARD ACTION: Received the update. C. Receive annual update on 2017 Recycled Water Program [Continued from May 3, 2018] Associate Engineer Justin Waples reviewed the presentation included with the agenda material. Member Pilecki inquired about the use of recycled water in Concord at the new Veranda development. Mr. Waples responded that the development started receiving service six weeks ago and believes the use of recycled water will be comparable. There was discussion on the use of recycled water internally for toilet flushing in larger, newly-constructed buildings. Member Williams qualified that pursuing local policies to require dual plumbing in new buildings is the responsibility of the water districts. d. Receive information on mobile collection of Household Hazardous Waste for elderly and homebound residents General Manager Roger S. Bailey said that no presentation was planned for this item, but that staff was available for questions. BOARD ACTION: Received the information. July 5, 2018 Regular Board Meeting Agenda Packet- Page 11 of 195 Page 6 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes-Page 5 8. General Manager—Announcements a. Announcements — June 21, 2018 1) Outreach to Customers on New Kindergarten — 2nd Grade Student Education Program 2) Final Billing Received for Moraga Sinkhole Repairs — CalTrans Utility Agreement Amended 3) Employees to Attend the 2018 National Association of Clean Water Agencies (NACWA) Conference in Boston, Massachusetts from July 22 - 26, 2018 BOARD ACTION: Received the announcements. 9. Counsel for the District None 10. Secretary of the District Ms. Young announced the following items: a. Finance Committee meeting on Tuesday, June 26, 2018 at 2:00 p.m.; and b. 2018 Election Nomination/Filing Period opens July 16. It will close August 10, unless extended by five days for non-incumbents only. Upon conclusion of Ms. Young's announcements, Ms. Barnett took a moment to announce that the Communications Services Division has been working extremely hard over the last year to develop a new Kindergarten through Second Grade student educational program. To market the program and introduce Central San's newly developed educational characters, several of the District's pool cars have been wrapped with graphics consistent with the educational program. She noted that the Board Members will have an opportunity to witness an unveiling of the vehicle wraps before recessing to closed session. BOARD ACTION: Received the announcements. 11. Board Members — Committee Minutes a. June 11, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill July 5, 2018 Regular Board Meeting Agenda Packet- Page 12 of 195 Page 7 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes-Page 6 b. June 12, 2018 — Administration Committee — Chair McGill and Member Williams BOARD ACTION: Received the Committee minutes. 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey - No report. Member McGill • June 7, 2018 — Contra Costa County Mayors' Conference hosted by the City of Brentwood • June 20, 2018 — Board Liaison interagency meeting with Dublin San Ramon Services District (DSRSD) in Martinez Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki - No report. Member Williams — Member Williams stated that PG&E recently used a camera to inspect the sewer lateral on his property without his knowledge. President Nejedly expressed concern about customers not knowing that this is occurring on private property. Mr. Bailey suggesting adding a condition to the permits which require public outreach to Central San's customers before performing such work. President Nejedly - No report. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. 14. Board Members — Other Items a. Provide voting direction for upcoming election of a special district representative on the Local Agency Formation Commission (LAFCO) countywide redevelopment agency (RDA) oversight board BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to cast the District's vote for Susan Morgan. Motion passed by unanimous vote. July 5, 2018 Regular Board Meeting Agenda Packet- Page 13 of 195 Page 8 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes -Page 7 EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS President Nejedly requested more information on the PG&E issue Member Williams brought to the Board's attention. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Item 15. RECESS The Board recessed at 3:19 p.m. to view the unveiling of two Central San pool vehicles in the parking lot which had been wrapped in graphics depicting characters and messaging as part of the outreach program for the District's new Kindergarten through Second Grade student educational program. RECESS TO CLOSED SESSION The Board recessed at 3:30 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group July 5, 2018 Regular Board Meeting Agenda Packet- Page 14 of 195 Page 9 of 9 CENTRAL CONTRA COSTA SANITARY DISTRICT June 21, 2018 Board Meeting Minutes-Page 8 RECESS TO OPEN SESSION The Board recessed at 4:26 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. ADJOURNMENT The meeting was adjourned at 4:27 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California July 5, 2018 Regular Board Meeting Agenda Packet- Page 15 of 195