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Home My WebLink About00. BOARD AGENDA 07-05-18 ,dgACENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, July 5, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. July 5, 2018 Regular Board Meeting Agenda Packet- Page 1 of 195 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE INTRODUCTIONS 1. New employees: • Joy Smith, Administrative Assistant, Operations/Collection System Operations, effective June 18, 2018 • Anthony Smith, Maintenance Technician I I I - Mechanical, Operations/Plant Maintenance Division effective June 25, 2018 • Geoff Niswander, Household Hazardous Waste Technician I, Engineering/Environmental and Regulatory Division, effective June 26, 2018 • Bryan McGloin, Management Analyst, Engineering/Planning & Development Services/Asset Management Group, effective June 29, 2018 Staff Recommendation: Welcome new employees. President Nejedly will present each new employee with the District pin. PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 2. Approve the following: a. June 21, 2018 Board meeting minutes 3. Receive May 2018 Financial Statements and Investment Reports 4. Authorize the General Manager to enter into a three-year professional services agreement with Maze &Associates, Certified Public Accountants, to perform financial audit services for Fiscal Years 2017-18 through 2019-20, with the option to extend for two additional years 5. Receive Internal Audit Report on Payroll Controls 6. Adopt Resolution No. 2018-012 authorizing the execution of a new adoption agreement for the 457 Deferred Compensation Plan restating existing provisions and incorporating updates, and allowing Board Members the ability to benefit from the low-cost investment opportunities available through the Plan 7. Waive non-material irregularities; award a construction contract in the amount of $169,986 to Lamassu Utility Services, Inc., the lowest responsive bidder for the Cured- n-Place Pipe Contract 2018-2020, District Project 8441; and consider exemption from the California Environmental Quality Act (CEQA) July 5, 2018 Regular Board Meeting Agenda Packet- Page 2 of 195 8. Authorize the General Manager to purchase electrical generation from Community Choice Aggregation, MCE, at MCE Light Green 50 Percent renewable service level Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. OTHER BOARD ACTION ITEMS 9. Approve expenditures dated July 5, 2018 (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. 10. Consider adopting Resolution No. 2018-013 appointing the Financing Team for refinancing of existing 2009 outstanding debt obligations and authorizing the negotiated sale of refinancing bonds (10-minute staff presentation) Staff Recommendation (Motion Required): Adopt Resolution No. 2018-013. 11. Follow-up on May 17, 2018 Board request for a table comparing AgLantis/CoCo San Sustainable Farm progress to performance objectives (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Provide direction to staff regarding whether the work completed by AgLantis meets the intent of the performance goals described in the Lease for Year 1 (2017), and the Board's expectations for reasonable progress in Years 2 (2018) and Year 3 (2019). LEGISLATIVE MATTERS 12. Receive update on pending legislative matters and potential ballot propositions and provide direction on priority legislation (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Provide direction to staff as appropriate, including direction on any additional legislative matters arising after posting of the agenda packet. REPORTS AND ANNOUNCEMENTS 13. General Manager- Reports a. Receive presentation on pre-selection process for key equipment in support of the Solids Handling Facility Improvements Project, District Project 7348 (10-minute staff presentation) Staff Recommendation: Receive the presentation. b. Update on recent meeting with City of San Ramon officials to discuss Central San's recycled water opportunities (10-minute staff presentation) Staff Recommendation: Receive the update. July 5, 2018 Regular Board Meeting Agenda Packet- Page 3 of 195 14. General Manager-Announcements a. Announcements - July 5, 2018 Staff Recommendation: Receive the announcements. 15. Counsel for the District 16. Secretary of the District 17. Board Members - Committee Minutes a. June 20, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill b. June 20, 2018 - Real Estate, Environmental & Planning Committee - Chair Causey and President Nejedly C. June 26, 2018 - Finance Committee - President Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. 18. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • East Bay Leadership Council 2018 Installation Dinner in Pleasant Hill Member Pilecki Member Williams President Nejedl�r Staff Recommendation: Receive the reports and announcements. 19. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 20. Board Members - Other Items a. Provide voting direction to Member McGill, the District's representative and voting delegate for the Contra Costa Chapter of the California Special Districts Association (CSDA), on how to vote at the upcoming CSDA election for a representative for the Bay Area Network, Seat A (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Provide voting direction for July 5, 2018 Regular Board Meeting Agenda Packet- Page 4 of 195 Seat A. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 21. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluations for following members of Executive Management Team: General Manager, Secretary of the District, and District Counsel 22. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager • The District's attorneys Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 23. Liability claim pursuant to Government Code Section 54954.5(e): • Claimant: Newell Village, Walnut Creek- Sewer Service Charge refund forAPN 184-070-027 for portions of Fiscal Years 2014-15, 2015-16, 2016-17 and 2017-18 • Agency claimed against: Central Contra Costa Sanitary District Staff Recommendation: Review and recommend Board approval. 24. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1). • Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 17-01691 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION July 5, 2018 Regular Board Meeting Agenda Packet- Page 5 of 195 ADJOURNMENT July 5, 2018 Regular Board Meeting Agenda Packet- Page 6 of 195