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HomeMy WebLinkAboutEngineering & Operations MINUTES 06-11-18 Page 2 of 13 ENTRAL SAN CENTRAL * • COSTA SANITARY DISTRICT ■ PLACE, , MARTINEZ, y a ■ REGULAR MEETING OF THE BOARD OF DIRECTORS: JAMES A.NEJEDLY CENTRAL CONTRA COSTA President SANITARY DISTRICT DAVID R, WILLIAMS President Pro Tern ENGINEERING & OPERATIONS PAUL H.CA USEY COMMITTEE MICHAEL R.MCGILL TAD J.PILECKI MINUTES PHONE.: (925)228-9500 FAX (925)372-0192 www.centralsan.org Monday, June 11, 2018 9:00 a.m. 2nd Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Mike McGill Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Edgar Lopez, Capital Projects Division Manager Sasha Metesky, Senior Engineer Amanda Schmidt, Associate Engineer (left after 4b) 1. Call Meeting to Order Chair Causey called the meeting to order at 9:03 a.m. 2. Public Comments None. 3. Items for Committee Recommendation to Board a. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $600,000 with R.E.Y. Engineers, Inc. to provide as-needed land surveying services for District projects Mr. Lopez provided a background on the service agreement which included an expanded scope with 3D scanning, treatment plant work, and June 21, 2018 Regular Board Meeting Agenda Packet- Page 116 of 156 Page 3 of 13 Engineering & Operations Committee Minutes June 11, 2018 Page 2 right-of-way related survey work. He stated that five proposals were received. Member McGill asked for more information on R.E.Y. Engineers. Mr. Lopez stated that they are a local survey firm that have been working with number of local public agencies including East Bay Municipal Utility District (EBMUD). All contacted references reported that they were very satisfied with R.E.Y. Engineers'services. Hourly rates and need for multiple contracts were discussed. Member McGill recommended Board approval, Chair Causey concurred. COMMITTEE ACTION: Reviewed and recommended Board approval. 4. Other Items a.* Review historical sewer renovation project costs and the updated December 2016 California Multi-Agency CIP Benchmarking Study This item was reviewed before Item 3.a. Mr. Lopez reviewed the historical sewer renovation project costs presentation (attached). He also reviewed the 2016 Benchmarking Study and provided project cost comparisons. Compared to the industry, Central San has decreased costs of delivery, planning, design and construction management for collection system projects. There was a lengthy discussion on the type of collection system projects to be included in this tracking table, percentages of the design, construction management and delivery costs for the industry. Mr. Bailey requested an update be given to the Committee at a future meeting on the Pleasant Hill-Grayson Creek Sewer Renovation Project. As part of the discussion about the need for this benchmarking, Chair Causey suggested that, in addition to external customers'survey satisfaction, a survey of in-house customers be taken. Mr. Bailey stated that he finds tremendous value in this study as it provides him with an understanding of the soft costs. COMMITTEE ACTION: Reviewed and provided input to staff. June 21, 2018 Regular Board Meeting Agenda Packet- Page 117 of 156 Page 4 of 13 Engineering & Operations Committee Minutes June 11, 2018 Page 3 b. Receive information on the Danville Sewer Renovation, Phase 3 Project— Las Lomitas Subdivision Ms. Schmidt reviewed the presentation provided in the agenda materials. There was a lengthy discussion on the pros and cons of removing the existing locations of the line versus renovating the existing line and the costs associated with both. General consensus was to proceed with the staff recommended option to move sewers out of backyards to streets and re-route sewer laterals. Staff will schedule a meeting with City of Danville Engineering Department to discuss this project. COMMITTEE ACTION: Received the information and provided input to staff. C. Report on Capital Project budget transfers Mr. Lopez reviewed the spreadsheet on Capital Project budget transfers included in the agenda materials. Chair Causey stated that he is uncomfortable with the contingency amount being low in November and advised that is why he was in favor of raising the contingency amount. COMMITTEE ACTION: Received the information and provided input to staff. d. Receive list of Scheduled/Parking Lot items Member McGill requested the words "Future Items"be added to the parking lot title. COMMITTEE ACTION: Received and provided input to staff. 5. Announcements None. 6. Future Scheduled Meetings Wednesday, June 20, 2018 at 9:30 a.m. (Special) Monday, July 9, 2018 at 9:00 a.m. Monday, August 13, 2018 at 9:00 a.m. June 21, 2018 Regular Board Meeting Agenda Packet- Page 118 of 156 Page 5 of 13 Engineering & Operations Committee Minutes June 11, 2018 Page 4 7. Suggestions for Future Agenda Items a. Chair Causey asked for a report on the conversation with Danville on the Solar Array Field. Mr. Bailey stated that there would need to be a determination if the item should be brought the Real Estate, Environmental & Planning (REEP) Committee or this Committee. b. Chair Causey requested an update on the outstanding invoice with the City of Pleasant Hill for the Pleasant Hill-Grayson Creek Sewer Renovation Project. C. Chair Causey requested information on Central San going forward with State Revolving Fund (SRF) loans. Mr. Bailey advised that the appropriate committee for such an item would be the Finance Committee. 8. 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