HomeMy WebLinkAbout05. Agreement with R.E.Y. Engineers to provide as-needed land surveying services Page 1 of 2
Item 5.
CENTRAL SAN CENTRAL SAN BOARD OF DIRECTORS
POSITION PAPER
MEETING DATE: JUNE 21, 2018
SUBJECT: AUTHORIZE THE GENERAL MANAGER TO EXECUTE A PROFESSIONAL
ENGINEERING SERVICES AGREEMENT IN AN AMOUNT NOT TO EXCEED
$600,000 WITH R.E.Y ENGINEERS, INC. TO PROVIDE AS-NEEDED LAND
SURVEYING SERVICES FOR DISTRICT PROJECTS
SUBMITTED BY: INITIATING DEPARTMENT:
GREGORY D. ST. JOHN, LAND SURVEYOR ENGINEERING AND TECHNICAL SERVICES-
CAPITAL PROJECTS
REVIEWED BY: SASHA MESTETSKY, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey
General Manager
ISSUE
The Board of Directors'authorization is required for the General Manager to execute a professional
engineering services agreement in an amount greater than $100,000.
BACKGROUND
The Capital Projects Division survey staff (Survey) provides professional design and construction support
for several projects, specifically for collection system sewer renovation. I n addition, Survey reviews
aspects of development projects, supports treatment plant projects, assists with right-of-way requests, and
files maps in compliance with state law. An evaluation of upcoming design and construction work projected
June 21, 2018 Regular Board Meeting Agenda Packet- Page 19 of 156
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over the next few years indicates that Survey will need seasonal or additional support to fulfill project
requests. The proposed agreement will provide supplemental resources to assist with a variety of capital
improvement projects and Operations and Maintenance requests.
Staff prepared and posted a Request for Proposal on PlanetBids and the Central San website for as-
needed land surveying. On April 16, 2018, five (5) proposals were received and evaluated. Staff selected
R.E.Y Engineers, I nc. as the best-fit firm based on their experience, past performance, and proposed
fees.
ALTERNATIVES/CONSIDERATIONS
The practice of using as-needed agreements for season and supplemental support has been very
successful. Executing this type of agreement allows for reduced administration costs and staff time
needed to issue individual agreements for each project.
The current agreement is expiring in November of 2018 and was initiated in 2015. The term of that
agreement was three years and totaled $350,000. Staff is expanding the scope of work of this agreement
to support the heavy workload proposed under the Capital Improvement Budget (Cl B) and future capital
improvement plan.
FINANCIAL IMPACTS
The agreement amount is estimated to cost up to $200,000 per year. Central San may extend the contract
for up to two additional years, totaling $600,000 combined ($200,000 per year). The services provided
under this agreement are paid from and budgeted under projects identified in the yearly CI B.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this agreement on June 11, 2018, and
recommended approval.
RECOMMENDED BOARD ACTION
Staff recommends the following:
1. Authorize the General Manager to execute a professional engineering services agreement with R.E.Y.
Engineers, Inc. for an amount up to $600,000 to provide as-needed land surveying services for capital
improvement projects.
Strategic Plan Tie-In
GOAL FOUR: Develop and retain a highly trained and innovative workforce
Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 2- Facilitate Long-term Capital Renewal and Replacement
June 21, 2018 Regular Board Meeting Agenda Packet- Page 20 of 156