HomeMy WebLinkAbout03.a. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $600,000 with R.E.Y. Engineers, Inc. to provide as-needed land surveying services for District Projects Page 1 of 2
Item 3.a.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
DRAFT
MEETING DATE: JUNE 11, 2018
SUBJECT: REVIEW DRAFT POSITION PAPER TO AUTHORIZE THE GENERAL
MANAGER TO EXECUTE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT IN AN AMOUNT NOT TO EXCEED $600,000 WITH R.E.Y.
ENGINEERS, INC. TO PROVIDE AS-NEEDED LAND SURVEYING
SERVICES FOR DISTRICT PROJECTS
SUBMITTED BY: INITIATING DEPARTMENT:
GREGORY D. ST. JOHN, LAND SURVEYOR ENGINEERING AND TECHNICAL SERVICES-
CAPITAL PROJECTS
REVIEWED BY: SASHA MESTETSKY SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
The Board of Directors'authorization is required for the General Manager to execute a professional
engineering services agreement in an amount greater than $100,000.
BACKGROUND
The Capital Projects Division survey staff (Survey) provides professional design and construction support
for several projects, specifically for collection system sewer renovation. I n addition, Survey reviews
aspects of development projects, supports treatment plant projects, assists with right-of-way requests, and
files maps in compliance with state law. An evaluation of upcoming design and construction work projected
over the next few years indicates that Survey will need seasonal or additional support to fulfill project
requests. The proposed agreement will provide supplemental resources to assist with a variety of capital
improvements projects and Operations and Maintenance requests.
Staff prepared and posted a Request for Proposal on PlanetBids and the Central San website for as-
needed land surveying. On April 16, 2018, five (5) proposals were received and evaluated. Staff selected
R.E.Y Engineers, I nc. as the best-fit firm based on their experience, past performance, and proposed
fees.
June 11, 2018 EOPS Regular Committee Meeting Agenda Packet- Page 3 of 23
Page 2 of 2
ALTERNATIVES/CONSIDERATIONS
The practice of using as-needed agreements for season and supplemental support has been very
successful. Executing this type of agreement allows for reduced administration costs and staff time
needed to issue individual agreements for each project.
The current as-needed land surveying agreement is expiring in November of 2018 and was initiated in
2015. The term of that agreement was three years and totaled $350,000. Staff is expanding the scope of
work of the proposed agreement to support the larger workload under the Capital Improvement Budget
(CI B) and near term capital improvement plan.
FINANCIAL IMPACTS
The agreement amount is estimated to cost up to $200,000 per year. Central San may extend the contract
for up to two additional years, totaling $600,000 combined ($200,000 per year). The services provided
under this agreement are paid from and budgeted under projects identified in the yearly Cl B.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this agreement on June 11, 2018, and
recommended/did not recommend approval.
RECOMMENDED BOARD ACTION
Staff recommends the following:
1. Authorize the General Manager to execute a professional engineering services agreement with R.E.Y.
Engineers, Inc. for an amount up to $600,000 to provide as-needed land surveying services for District
projects.
June 11, 2018 EOPS Regular Committee Meeting Agenda Packet- Page 4 of 23