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Home My WebLink About11. Att. 2 - Errata Sheets Page 261 of 264 ATTACHMENT 2 Budget Update Log Mark-ups • Financial summary changed order and minor content of labor related tables to improve clarity • Financial summary- Pump zoned fee discussion. Clarified that these fees are capacity related fees, not ongoing SSC related fees. Page 7—As Central San considers switching to CalPERS for its health insurance coverage, significant wed savings are expected from the transition to more cost-effective employee/retiree healthcare plans. Page 11—Changed "Central San provides wastewater services for approximately 484,200 residents and more than 3,000 businesses within a 145-square mile area of central Contra Costa County."to "Central San provides wastewater services for approximately 484,200 residents and more than 3,000 businesses in central Contra Costa County. The service territory covers 182 square miles. Page 13-Added Recycled Water box and resource recovery callout to Planning& Development to Org Structure chart Page 23—This fund accounts for activity associated with the payment of Central San's long-term bonds and loans. Central San's total debt eget service for FY 2018-19 is $3.6 million, a decrease of approximately$0.2 million from the $3.8 million budgeted in FY 2017-18. Page 25—Central San has adopted the reserve policies noted above and may as a result, collect more or less revenues than budget-year expenditures, due to contributions to or draws from the reserves, in compliance with the Reserve Policy. Page 26—The IRS Section 115 Pension Prefunding Trust was adopted During FY 2017-18, Central San adopted a °^.A--;^.A Pre IRding TF st and initially funded it with $3.359 4 million. Page 27—In December 2017 the Board allocated $2.0 million of the FY 2016-17 favorable budget variance to the Pension Prefunding Trust. Development of the budget Beek is finalized during April and May. aA draft of the budget is provided to the PiRaRe^ Committee @Rd Board in May.The operations and Maintenance sections are reviewed by the Financial Committee, and the capital budget is reviewed by the Engineering& Operations Committee prior to Board adoption.The final budget is adopted by the Board in June. The Board did so in April 2018 and elected to retain the 7% rate adjustment. Page 29—In FY 2017-18, an additional $2.0 million was contributed to the Pension Prefunding Trust to reduce outstanding pension related liabilities, and $6.8 million was applied to the Sewer Construction June 7, 2018 Regular Board Meeting Agenda Packet- Page 380 of 446 Page 262 of 264 Reserve to fund capital expenditures which reduce the need for borrowing for such expenditures in FY 2019-20. Page 31—While such cost adjustments are customary and will likely occur,the assumption is that increased costs in the first part of the year will be offset by reduced costs after the healthcare plan transition to CalPERS, or by holding the line of spending on labor, including keeping certain positions vacant if necessary. Page 31—As shown in Table 1,the driver for the increase in the total budget is a 5.9% increase in investment in Sewer Construction spending from $42.8 million in FY 2017-18 to $45.3 million in FY 2018- 19. Page 35—Added Table-Commercial/institutional rates in addition to residential SSC Page 41—Added Table-Total Labor Costs Summary added. Then, changed order of subsequent labor cost related tables Page 44—Added Table-Table 8a: Full Time Equivalent Positions by Bargaining Unit and Division Page 50—The$45.3 million does not include the anticipated carryforward from FY 2017-18, which will be communicated to the Board after the close of the current fiscal year. Page 82—The Secretary of the District reports directly to the Board and provides administrative support to the five elected Board Members. The Office of the Secretary of the District pFevid administrative suppeFt t^the f,,,^ eleeted P;r^,.t^r.- An thin Ream and manages the Board and Committee meeting processes, including the preparation and distribution of agendas and minutes and the publication of notices of public hearings. It coordinates compliance with Fair Political Practices Commission regulations and the Brown Act, receives legal claims against Central San, coordinates elections with the County Elections Office, and r^^ arranges Ethics training and Brown Act training for the Board and staff. It also manages Central San's Records Management Program and responds to Public Records Act requests. Page 96— • Completed implementation of CCTV software and USA locating software to support CSO. • Continued to support internal users and provide system administration for GIS, CMMS, &web mapping. Page 100—The amounts above are net of the capitalized administrative overhead transfer to the Sewer Construction Fund. Page 104— • Responded to 2-93 197 customer service phone calls. • Achieved an average customer service satisfaction rating of 3-.96 97 out of 4.0. June 7, 2018 Regular Board Meeting Agenda Packet- Page 381 of 446 Page 263 of 264 • Average response to all emergency service calls was 38 40 minutes. • Sanitary sewer overflows were 2-45 2.50 per 100 miles and there were no capacity related overflows. • Cleaned 764 759 miles of sanitary sewers. • Televised 350 167 miles of sanitary sewers. • Completed over 1 987 services on Central San vehicles and equipment; on schedule 100%of time. • Completed over X016,156 cleaning schedules and work orders; completed on schedule 99% of the time. Page 112— m ^nitering expense. The increase in Repairs & Maintenance relates to outside repairs and maintenance due to increased work related to Multiple Hearth Furnace work. Page 120—The Recycled Water Program is a reflection of Central San's continued efforts to utilize the valuable resources available in treated wastewater and to augment the region's water supply. Central San began to separately track the Recycled Water Program financials in FY 2016-17, so staff continues to work to accurately budget the anticipated expenses and revenues.This Program draws resources from several Divisions to provide support for the production and distribution of recycled water to Zone 1 commercial and municipal customers, construction contractors, and residential customers through the Residential Fill Station.This Program also includes planning and regulatory support for the existing system and planned expansions, including the Satellite Water Recycling Facility (SWRF) program.T#i-s FegulateFy suppert fer the existing system and planned expansiens, including the Sateelimte Oiater Reeyeling Facility (SWRF) n • Executed a Memorandum of Understanding with the Contra Costa Water District and Santa Clara Valley Water District to complete a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project. • Continued supporting development of the Diablo Country Club's 0.4 MGD SWRF Demonstration Project: including completing the CEQA Initial Study, holding two Open House Community Input Meetings, and supporting Diablo Country Club's Design-Build procurement process. • Continued operating the Residential Fill Station, which served over 8,969 customers and delivered 1.94 million gallons of recycled water(as of May 21, 2018w). June 7, 2018 Regular Board Meeting Agenda Packet- Page 382 of 446 Page 264 of 264 • Connected new businesses to the recycled water distribution system for landscape irrigation, including "The Veranda" development in Concord. • Continued pursuit of grant funding for existing and planned projects, as part of the Western Recycled Water Coalition. Served ever 8,000 st.,rners -anal ,delivered 1 7 milli„n ..hens of reeyeled water at our Resi.deiptial [ill StatiOR (as of Mareh 2018). • Cennected nev.f bu-sinesse-S te the recycled water distribution system for landscape Gl .ding The VeraR d-, Meetings and sLipp sting _D*ahl,. r,.-untry Club's Design Build nreEurn., ent nreEe Clara Valley Water District te cernplete a preliminary feasibility evaluatien ef the Refinery • as paFt ef the Western , Reeyele d Water Gealitien Page 122- Recycled water—revised footnote given that unfunded liabilities are not broken out separately for recycled water charges but are embedded in Employee Benefits. Page 123– In FY 2018-19, the Residential Fill Station Program will be fully staffed and budgeted with three temporary employees, compared to a straight budget amount of$65,000 in FY 2017-18.the Reeyeled Water Pregram will be fully staffed ancd budgeted with thFee empleyees, Gempared to a straight budget a nt of$65,000 in Fv 201:7 18. Page 240–Added Table–Population by Community Page 245–Comprehensive Annual Financial Report (CAFR) The CAFR is prepared at the close of each fiscal year to show the actual audited condition of Central San's funds and serves as the official public record of Central San's financial status and activities. June 7, 2018 Regular Board Meeting Agenda Packet- Page 383 of 446