HomeMy WebLinkAbout00. BOARD AGENDA 06-07-18 CENmjdlfg � TRAL SAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA JAMES A.NEJEDLY-President
DAVID R.WILLIAMS-President Pro Tem
Thursday, June 7, 2018 PAUL HCAUSEY
Board Room IVICHAELR.AICGILL
1:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
June 7, 2018 Regular Board Meeting Agenda Packet- Page 1 of 446
Open Session - Board Room
(Video recorded)
1:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. Presentation of the 2018 Award of Distinction-Excellence in Graphic Design, Photography
and Visualization from the California Association of Public I nformation Officials (CAPI O)
for the Beneath The Mask photograph
(5-minute staff presentation)
Staff Recommendation: Communications and Intergovernmental Relations
Manager Emily Barnett will present the award to President Nejedly.
2. Presentation of the Excellence in Departmental Practice award from Cityworks
(5-minute staff presentation)
Staff Recommendation: Senior Engineer Dana Lawson will present the award to
President Nejedly.
CONSENT CALENDAR
3. Approve the following:
a. May 17, 2018 Regular Board meeting minutes
b. May 29, 2018 Special Board meeting minutes (closed session)
4. Receive April 2018 Financial Statements and Investment Reports
5. Receive Internal Audit Report on Purchasing Card Transactions for calendar year 2017
6. Adopt Resolution No. 2018-010 calling for November 6, 2018 election, requesting
consolidation of the District election with the statewide election, setting forth District
requirements for Candidate Statements, soliciting an option for addressing tie votes, and
directing the Secretary of the District to file the resolution with the Elections Department
and County Board of Supervisors
7. Confirm publication of summary of Ordinance No. 300 revising District Code Chapter
2.36.010 and establishing informal bidding procedures under the Uniform Public
Construction Cost Accounting Act (UPCCAA)
8. Adopt proposed new Board Policy No. BP 034 - Reporting Protocol for Ethics Hotline
9. Authorize the General Manager to execute a three-year permit contract with Acme Fill
Corporation (Acme)for discharge of treated landfill leachate from the Acme landfill located
in Martinez, California through June 30, 2021
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
June 7, 2018 Regular Board Meeting Agenda Packet- Page 2 of 446
recommended.
PUBLIC HEARINGS
10. Conduct a public hearing to receive public comment and consider adopting ordinances as
follows:
• Uncodified Ordinance No. 301 -Amending the Schedule of Capacity Fees, Rates,
and Charges, replacing Ordinance No. 296 in accordance with District Code
Chapter 6.12, effective July 1, 2018; and
• Uncodified Ordinance No. 302 -Amending the Schedule of Environmental and
Development-Related Fees and Charges, replacing Ordinance No. 297 in
accordance with District Code Chapter 6.30, effective July 1, 2018
Data is available, as required by Government Code Title 7, Division 1, Chapter 8,
Section 66016. If you have questions, please contact Senior Engineer Thomas
Brightbill at(925) 229-7338.
(5-minute staff presentation)
Staff Recommendation (Motions and Affirmative Votes Required): Conduct the
public hearing and:
• Adopt Uncodified Ordinance No. 301 - Schedule of Capacity Fees, Rates and
Charges, and make necessary findings, replacing Ordinance No. 296 in
accordance with District Code Chapter 6.12, effective July 1, 2018; and
• Adopt Uncodified Ordinance No. 302 - Schedule of Environmental and
Development-Related Fees and Charges and make necessary findings,
replacing Ordinance No. 297 in accordance with District Code Chapter 6.30,
effective July 1, 2018.
11. Conduct a public hearing to receive public comment and consider adopting the Fiscal Year
(FY) 2018-19 District Budget for the following funds: Operations and Maintenance (O&M),
Capital Improvement, Self-I nsurance, and Debt Service
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Separate Motion Required for Each Item): Conduct the
public hearing and:
a. Find that the FY 2018-19 District Budget is exempt from CEQA.
b. Approve and adopt those portions of the FY 2018-19 District Budget related to
Bay Area Clean Water Agencies (BACWA), specifically, the cost of$462,000.
AAs Executive Director of BACWA, Member Williams
Wil recuse himself from this action.]
C. Adopt the:
• Remaining portion of the FY 2018-19 O&M Budget, apart from the
BACWA costs;
• FY 2018-19 Capital Improvement Budget;
• FY 2018-19 Self-Insurance Budget; and
• FY 2018-19 Debt Service Budget.
June 7, 2018 Regular Board Meeting Agenda Packet- Page 3 of 446
d. Authorize the General Manager to renew the District's expiring:
• Excess liability insurance for a premium not to exceed $420,000; and
• Property insurance for a premium not to exceed $150,000.
12. Conduct a public hearing to receive public comment and consider adopting Resolution No.
2018-011 authorizing the General Manager, or his designee, to lease portions of the
eastern 18.2 acres of the Kiewit property (APN 159-140-051)for a period not to exceed
10 years, and declare the property as unneeded for District purposes during the terms of
the leases
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Conduct the public hearing and adopt
the proposed resolution.
OTHER BOARD ACTION ITEMS
13. Review and approve expenditures dated June 7, 2018
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Approve the expenditures.
14. Authorize the General Manager, or his designee, to enter into a one-year lease with
Liedstrand Landscape Construction, Inc. on a 0.75-acre portion of the Kiewit property
(APN 159-140-051), with an option to extend for up to five additional years
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Authorize the General Manager,or his
designee, to enter into a one-year lease with Liedstrand Landscape Construction,
Inc. on a 0.75-acre portion of the Kiewit property (APN 159-140-051), with an
option to extend for up to five additional years.
LEGISLATIVE MATTERS
15. Receive update on pending legislative matters
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation: Receive the update.
REPORTS AND ANNOUNCEMENTS
16. General Manager- Reports
a. Receive introduction to the Energy Recovery and Blower Replacement Project
(20-minute staff presentation)
Staff Recommendation: Receive the introduction and provide input to staff.
17. General Manager-Announcements
18. Counsel for the District
19. Secretary of the District
20. Board Members - Committee Minutes
a. May 16, 2018 - Real Estate, Environmental & Planning Committee - Chair Causey
June 7, 2018 Regular Board Meeting Agenda Packet- Page 4 of 446
and President Nejedly
b. May 21, 2018 - Finance Committee - President Nejedly and Member Pilecki
C. May 29, 2018 -Administration Committee - Chair McGill and Member Williams
Staff Recommendation: Receive the Committee minutes.
21. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
• May 18, 2018 - Board Liaison Event- Southern Area Briefing in San Ramon
• June 5, 2018 - Board Liaison Event- Presentation to the Alamo Municipal
Advisory Council (MAC) in Alamo
Member McGill
• June 5, 2018 - East Bay Leadership Series Part 3 - Beyond Labels in the
Workplace, in San Ramon
Member Pilecki
Member Williams
President Nejedl�r
Staff Recommendation: Receive the reports and announcements.
22. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
23. Conference with labor negotiators pursuant to Government Code Section 54957.6:
June 7, 2018 Regular Board Meeting Agenda Packet- Page 5 of 446
District Negotiators:
• IEDA
• Roger S. Bailey, General Manager
• Ann K. Sasaki, Deputy General Manager
• Philip R. Leiber, Director of Finance and Administration
• Teji O'Malley, Human Resources Manager
Employee Organizations:
• Employees'Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
June 7, 2018 Regular Board Meeting Agenda Packet- Page 6 of 446