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HomeMy WebLinkAbout06. Re-approve appointment of Twila Mullenix as a retiree temporary Human Resources Analyst and waive the 180-Day waiting period Page 1 of 3 Item 6. CENTRAL SAN BOARD OF DIRECTORS ' POSITION PAPER MEETING DATE: MAY 17, 2018 SUBJECT: RE-APPROVE APPOINTMENT OF MS. TWILA MULLENIX AS A RETIREE TEMPORARY HUMAN RESOURCES ANALYSTAND WAIVE THE 180-DAY WAITING PERIOD. RE-APPROVAL REQUESTED IN ACCORDANCE WITH CONTRA COSTA COUNTY EMPLOYEES' RETIREMENTASSOCIATION (CCCERA) GUI DELI NES SUBMITTED BY: INITIATING DEPARTMENT: TEJI O'MALLEY, HUMAN RESOURCES OPERATIONS - POD - HUMAN RESOURCES MANAGER REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER Roger S. Bailey General Manager ISSUE Board approval is needed to hire a former District employee and to waive the 180 days that is required for the retiree to wait following the effective date of their retirement in order to be reemployed at the District. Per Contra Costa County Employees' Association (CCCERA) regulations, this item cannot be approved as part of the Consent Calendar. Therefore, while this item was previously approved by the Board on the March 15, 2018 Consent Calendar, it is being presented once again as a standalone item for Board action to meet CCCERA requirements to be able to appoint Ms. Mullenix. BACKGROUND Pursuant to Board Policy No. BP 033 - Hiring of District Retirees and Government Code 7522.56, the District may hire, without reinstatement to the retirement system, a former District employee if the retiree is needed due to an emergency situation that has the potential to halt critical public services or if they possess a skill set needed to perform specialized work of a limited duration. Requests to bring back May 17, 2018 Regular Board Meeting Agenda Packet- Page 57 of 534 Page 2 of 3 retirees are made after careful evaluation on a case-by-case basis and with General Manager approval prior to Board review. The retiree can be hired by the District if the following conditions are met: • The retiree cannot work more than 960 hours per fiscal year. The 960-hour limit is inclusive for any service(s) performed by the retiree for any employer that is governed by the County Employees' Retirement Law(CERL). • The retiree's hourly rate of pay cannot be less than the minimum or exceed the maximum of the published salary range for the job classification for which they are hired. • The retiree will receive no service credit or retirement rights for the temporary assignment. • If the retiree received any unemployment insurance compensation in the 12 months preceding the appointment, he or she is ineligible to be reemployed by the District. • The retiree must wait 180 days following the effective date of retirement in order to be reemployed at the District UNLESS the District certifies that the appointment is necessary prior to the conclusion of the 180-day waiting period and the action is approved in a public meeting by the Board of Directors. If the retiree received any retirement incentive from the District, he or she is ineligible to be hired prior to the 180 days. Ms. Twila Mullenix, Human Resources Analyst, retired effective March 30, 2018. Ms. Mullenix oversaw the day-to-day administration of all District benefits. With the potential of the District to terminate the current benefit plans and transition all active employees and retirees to CalPERS medical, Ms. Mullenix's 18 years' of knowledge and expertise is needed and essential to ensuring a seamless transition. In addition, the District is currently implementing an electronic timekeeping system, which requires significant staff time from the Payroll Analyst, who was initially going to absorb many of the benefits functions upon Ms. Mullenix's retirement. The current business process mapping effort and future implementation of a new enterprise resource planning (ERP) software may also require Ms. Mullenix's assistance and specialized knowledge. Since the District is still negotiating with the bargaining units and the transition could take place at any time, staff is requesting that the Board approve her appointment as a retiree, as well as waive the 180-day waiting period so the District can reemploy her as soon as she is needed. The Board approved this item as part of the Consent Calendar during its March 15 meeting; however, CCCERA requires that the item be approved as a freestanding item on the agenda and specifically not as part of the Consent Calendar. Therefore, this item is being brought back to the Board for re-approval as a non- Consent Calendar item. ALTERNATIVES/CONSIDERATIONS Do not approve Ms. Mullenix's appointment or the waiving of the 180-day waiting period. This is not recommended, as Ms. Mullenix's understanding of the District's benefits program is extensive and her skills and assistance will be required, on short notice, if the District transitions employees and retirees to CalPERS medical. This is also not recommended as the Board approved the item on March 15,2018 and there have been no changes since then, except that the item must be approved not as part of the Consent Calendar. FINANCIAL IMPACTS Ms. Mullenix would be hired as a temporary Human Resources Analyst, her former position, at E-Step of the S-72 range of the Human Resources Analyst, at a cost of$58.75 hourly. May 17, 2018 Regular Board Meeting Agenda Packet- Page 58 of 534 Page 3 of 3 COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its March 6, 2018 meeting and recommended Board approval. This Position Paper, bringing the item back to the Board for re-approval, was not presented to the Administration Committee. RECOMMENDED BOARD ACTION Re-approve the appointment of Ms. Twila Mullenix as a retiree Temporary Human Resources Analyst and waive the 180-day waiting period. Strategic Plan re-In GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels May 17, 2018 Regular Board Meeting Agenda Packet- Page 59 of 534