The URL can be used to link to this page

Home My WebLink About03.a. Receive update on Asset Management Program Page 1 of 7 Item 3.a. Central Contra Costa Sanitary District May 7, 2018 TO: ENGINEERING AND OPERATIONS COMMITTEE FROM: DANA LAWSON, SENIOR ENGINEER REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES ROGER S. BAILEY, GENERAL MANAGER SUBJECT: RECEIVE UPDATE ON ASSET MANAGEMENT PROGRAM The Asset Management Program Development, DP 8238, was opened in July 2014 and is expected to close by June 2019. Senior Engineer Dana Lawson will provide the regularly scheduled update to the Engineering & Operations Committee on the program's development. (Please see attached presentation.) Strategic Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 2- Improve Interdepartmental Collaboration GOAL TWO: Strive to Meet Regulatory Requirements Strategy 2- Strive to Minimize the Number of Sanitary Sewer Overflows GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility Strategy 1 - Conduct Long-Range Financial Planning, Strategy 2- Manage Costs GOAL FIVE: Maintain a Reliable Infrastructure Strategy 1 - Manage Assets Optimally Throughout Their Lifecycle, Strategy 2- Facilitate Long-term Capital Renewal and Replacement GOAL SIX: Embrace Technology, Innovation and Environmental Sustainability Strategy 2- Evaluate Business Processes and Optimize Business Operations ATTACHMENTS: May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 3 of 51 Page 2 of 7 1. Presentation May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 4 of 51 Page 3 of 7 ASSET MANAGEMENT UPDATE Engineering & Operations Committee May 7, 2018 Dana Lawson,Senior Engineer OVERVIEW Status of AMIP Elements Program & Project Management Asset Commissioning & Handover Continued Support by AM/GIS Staff 1 May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 5 of 51 Page 4 of 7 STATUS OF AMIP ELEMENTS 1 AM Org,Policies and Key Strategies 100% 2 Asset Register -- 2a Asset Hierarchy and Data Standards 100% 2b Complete Asset Register for Pump Station and Treatment Plant Assets 7315,CWMP 99% 2c Complete Utility Locating,Drafting to Consolidate Plant Piping As-Builts FY 17-18, 2d Complete Asset Register for Plant Piping 18-19 3 Plant Maint Strategy -- 3a Reliability Centered Maintenance Pilot(AMS Assoc) 100% 3b Expand RCM Program(pending 3a)* 0&M -- 4 Business Process Mapping as needed 5 Knowledge Management Strategy -- Easement Initiative in progress w/ROW staff E/I As-Is Drawings Update in progress w/CAD staff Geo Portal(Central Portal) 8232,GIS Repl 100% Geo Portal(Treatment Plant) 8227,TP GDI 85% Plant Maint SOPS,Additional Assistance during CMMS Repl 8242,CMMS Repl 100% I STATUS OF AMIP ELEMENTS 6 Condition Assessments 6a Failure Modes&Condition Asmt Protocol 7315,CWMP 2551,FY 18-19 6b Condition Asmt of TP&PS Assets 7315,CWMP 100% 6c Condition Asmt of Critical Treatment Plant Piping FY 18-19 6d Consolidate CCTV Databases(&replace software) 95% 7 Business Risk Exposure 7a Develop Consequence of Failure Criteria and Apply to Assets 7315,CWMP 100% 7b Risk Assessment 7315,CWMP 100% 8 Failure-Based Maintenance Strategies FY 18-19 9 Asset Valuations 75% 10 Program and Project Management Standards 25% 11 Asset Commissioning and Handover 95% 12 Strategic Forecasting 7315,CWMP 60% 13 Capital Improvement Program Business Case Evaluations 7315,CWMP 60% 15%, 14 Update Asset Management Plan FY 17-18,18-19 - I 2 May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 6 of 51 Page 5 of 7 10. PROGRAM & PROJECT MANAGEMENT • Agreements • Implementation with CDM Smith,August 2017—March 2019 • Software with e-Builder, annual cloud-subscription • Implementation • In Progress: • QA/QC data migration from SunGard for historical financial records • Testing integration • Developing dashboards and reports at the program-level • Determining project/program controls roles&responsibilities • Held process workshops April 10&11 with Program Managers and Beat Teams • Next: • Configure and review custom forms • Configure and review dashboards and reports for PM/CM modules '1 11 . ASSET COMMISSIONING & HANDOVER • Completed: • Facilitated meetings between Capital Projects and Plant Maintenance • Updated business process map • Next: • Provide overview of new workflow to Capital Projects and Plant Maintenance Division staff 3 May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 7 of 51 Page 6 of 7 .... .. L7 7-7---7 r--=--7 14. ASSET MANAGEMENT PLAN Started draft of a comprehensive asse management plan Two main sections: State of the Assets Report Asset Management Strategy Plan Goal to release first version by June 2019 Update on a 5-10 year cycle 4 May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 8 of 51 Page 7 of 7 CONTINUED SUPPORT BY AWGIS STAFF GIS: GeoPortal CMMS: Cityworks CCTV: IT Pipes Asset R&R: InfoMaster USA-Locating: worked with CSO to implement Dig Smart and integrate with Cityworks QUESTIONS 5 May 7, 2018 Special EOPS Committee Meeting Agenda Packet- Page 9 of 51