HomeMy WebLinkAbout10. Award contract to Cratus for Orinda Sewer Renovations, Phase 7, DP 8445 Page 1 of 6
Item 10.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
MEETING DATE: MAY 3, 2018
SUBJECT: AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $3,306,370
TO CRATUS, INC., THE LOWEST RESPONSIVE BIDDER FOR THE NORTH
ORINDA SEWER RENOVATIONS, PHASE 7, DISTRICT PROJECT 8445;
CONSIDER EXEMPTION FROM THE CALIFORNIA ENVIRONMENTAL
QUALITYACT (CEQA); AND AUTHORIZE UP TO A FIVE-PERCENT
CONTINGENCY
SUBMITTED BY: INITIATING DEPARTMENT:
MARK WENSLAWSKI, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES-
ENGINEER CAPITAL PROJECTS
REVIEWED BY: SASHA MESTETSKY, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
Roger S. Bailey
General Manager
ISSUE
On April 12, 2018, two bids were received for the construction of the North Orinda Sewer Renovations,
Phase 7, District Project 8445 (Project). The Board of Directors (Board) must award the contract or reject
bids within 50 days of the bid opening.
BACKGROUND
The Project is part of the ongoing sewer renovation within the Collection System Program of the Capital
Improvement Budget (CI B)to replace or rehabilitate deteriorated sewer infrastructure that is in poor
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condition. This work is coordinated with local jurisdictions, cities, utilities, and private property owners and
tenants.
The Project consists of approximately 8,500 feet of sewer replacement using open-trench construction,
pipe-bursting, pipe reaming, and cured-in-place pipe methods. Two sewer creek crossings will be
repaired, sewer pipelines replaced, and work coordinated with the Department of Fish and Wildlife
requirements. The Project is located within the City of Orinda in various neighborhoods north of Highway
24, as shown in Attachment 1.
Central San staff prepared the plans and specifications for the Project. The Engineer's estimate for
construction was $3,200,000. This Project was advertised on March 19 and 23, 2018. Two sealed bids
ranging from $3,306,370 to $3,388,000 were received and publicly opened on April 12, 2018. The
Engineering and Technical Services Department conducted a technical and commercial review of the bids
and determined that Cratus, Inc. is the lowest responsive and responsible bidder. References were
provided for Cratus, I nc. and staff received satisfactory feedback. A summary of bids received is shown
in Attachment 2. Central San will administer the construction contract and provide construction
management, resident engineering, inspection, survey, administration and submittal review. Consultant
inspection will be used to supplement staff on an as-needed basis.
CEQA:
Staff has concluded that this Project is exempt from CEQA under Central San CEQA Guidelines Section
15302, because it involves replacement of existing facilities at substantially the same locations and with the
same purpose and level of activity as the facilities being replaced.Any capacity increases are for non-
growth inducing, wet weather purposes. The Project also is exempt under Central San CEQA Guidelines
Section 15061(b)(3), since it can be seen with certainty that there is no possibility that the activity in
question may have a significant effect on the environment. This certainty is based on Central San's
experience with numerous sewer construction projects of this nature, the relatively short distance involved,
and Central San's mitigating construction specifications. These specifications are standardized general
and special conditions that are made part of the Project bid documents to address environmental
considerations, such as protecting trees and riparian areas, as well as compliance with applicable federal,
state, county, district, municipal and local laws, ordinances, orders, and regulations.Approval of this
Project will establish the Board's independent finding that this Project is exempt from CEQA.
ALTERNATIVES/CONSIDERATIONS
Delaying or postponing the sewer replacement work is not recommended since several sites have been
coordinated with the public and the City of Orinda's upcoming paving plan.
Another alternative would be to reject all bids, which is not recommended.
FINANCIAL IMPACTS
The total estimated Project cost is $4,367,000, including planning, design, bid price, contingency,
construction management, and consultant costs as detailed in Attachment 3. This Project is included in
Fiscal Year(FY) 2017-2018 Cl B on page 138 with a total estimated project budget of$4,061,000.
Financial Impact Table: Amount
x❑ Funds budgeted for this project $4,061,000
❑ Funds taken from current FY 2017-18 Cl B contingency $ 0
Funds transferred from current FY 2017-18 projects:
❑ a. Updated forecast; estimated savings from project available $ 0
❑ b. Acceleration of funds for project that is budgeted in future year $ 0
❑ c. Combined project scope for bidding purposes $0
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d. Potential future year budget impact
0 (May be mitigated through (1) savings from close-outs of current $306,000
year projects; (2) reprioritizing future year projects; (3) cost
savings on future year projects)
Total Current Year Cost $4,367,000
COMMUNITY OUTREACH
Central San held a public meeting on March 14, 2018, at the Orinda Library to assist with any questions or
concerns by the residents along the proposed construction alignments. In addition, staff has notified and
met with several easement homeowners directly to discuss the upcoming sewer work, construction
impacts, project schedule, and to receive input.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this Project at the meeting on April 25, 2018,
and recommended approval of the Project.
RECOMMENDED BOARD ACTION
Staff recommends the following:
1. Find that the Project is exempt from CEQA;
2. Award a construction contract in the amount of $3,306,370 for the construction of the North Orinda
Sewer Renovations, Phase 7, District Project 8445, to Cratus, Inc., the lowest responsive and
responsible bidder; and
3. Authorize the General Manager to execute the Contract Documents subject to submittal
requirements and include up to a five-percent contingency.
Strategic Plan re-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 2- Strive to Minimize the Number of Sanitary Sewer Overflows
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 2- Facilitate Long-term Capital Renewal and Replacement
ATTACHMENTS:
1. Project Location Map
2. Summary of Bids
3. Post-Bid/P reconstruction Estimate
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North Orinda Sewer Renovations Phase 7 Attachment
CENTRAL SAN District Project 8445 1
• Project Location
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ATTACHMENT 2
NORTH ORINDA SEWER RENOVATIONS, PHASE 7
DISTRICT PROJECT 8445
SUMMARY OF BIDS
PROJECT NO.: 8445 NO. OF ADDENDA: 0 DATE/TIME: APRIL 12, 2018/2:00 PM
PROJECT NAME: NORTH ORINDA SEWER RENOVATIONS, PHASE 7
PROJECT MANAGER: MARK WENSLAWSKI
PROJECT LOCATION: ORINDA, CALIFORNIA
ENGINEER'S ESTIMATE: $3,200,000
NO. BIDDER BID PRICE
1 Cratus, Inc. $3,306,370
San Francisco, California
2 K.J. Woods Construction, Inc. $3,388,000
San Francisco, California
BIDS OPENED BY: /s/ Katie Young DATE: April 12, 2018
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ATTACHMENT 3
NORTH ORINDA SEWER RENOVATIONS, PHASE 7
DISTRICT PROJECT 8445
POST-BID/PRECONSTRUCTION ESTIMATE
% of
No. Item Description Amounts Construction
Cost
1. CONSTRUCTION
a. Construction Contract $3,306,370
b. 5% Contingency $165,630
c. Permits $20,000
SUBTOTAL— CONSTRUCTION COST $3,492,000 100%
2. CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management $130,000
(Engineering, Survey)
- Public Relations/Right of Way $20,000
- Inspection $160,000
b. Consultants
- Material Testing/Geotechnical/Others $40,000
SUBTOTAL - CONSTRUCTION MANAGEMENT $350,000 10%
3. PREBID EXPENDITURES
a. Engineering (Design, Survey, Drafting) $525,000
SUBTOTAL - PREBID EXPENDITURES $525,000 15%
4. TOTAL ESTIMATED PROJECT COST $4,367,000
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