HomeMy WebLinkAbout00. BOARD AGENDA 05-03-18 CENmjdlfg � TRAL SAN
CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF
REGULAR BOARD MEETING BOARD OF DIRECTORS
AGENDA JAMES A.NEJEDLY-President
DAVID R.WILLIAMS-President Pro Tem
Thursday, May 3, 2018 PAUL HCAUSEY
Board Room IVICHAELR.AICGILL
1:30 PM TAD J.PILECKI
PHONE:(925) 228-9500
FAX(925)372-0192
www.centralsan.org
INFORMATION FOR THE PUBLIC
Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of
the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the
record.The Board President may direct questions to any member of the audience as appropriate at any time during the
meeting.
All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one
motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to
the time the Board votes on the motion to adopt.
ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA
Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the
President calls for comments from the audience, except on public hearing items previously heard and closed to public
comment.The President may specify the number of minutes each person will be permitted to speak based on the
number of persons wishing to speak and the time available.After the public has commented,the item is closed to further
public comment and brought to the Board for discussion and action. There is no further comment permitted from the
audience unless invited by the Board.
ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA
In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may
address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC
COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a
future agenda.
AGENDA REPORTS
Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez,
and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting
material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the
Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information
and supporting materials are available in the Board Room.
AMERICANS WITH DISABILITIES ACT
In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public
meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and
require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance
of the meeting at(925)229-7303.
VIDEOTAPING OF MEETINGS
Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following
the meeting.
May 3, 2018 Regular Board Meeting Agenda Packet- Page 1 of 225
Open Session - Board Room
(Video recorded)
1:30 PM
ROLL CALL
PLEDGE OF ALLEGIANCE
PUBLIC COMMENT PERIOD
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
AWARDS AND PRESENTATIONS
1. (a) Demonstration of award-winning "Gimmicks and Gadgets" by Maintenance Technician
11, Mechanical, Don Botelli; and (b) presentation by Gary Warren, President of the
California Water Environment Association (CWEA) San Francisco Bay Section, of state-level
awards given to Central San at the recent CWEA Conference
(5-minute demonstration by Mr. Botelli, and 5-minute presentation by Mr. Warren)
Staff Recommendation: Mr. Botelli will provide a demonstration after which Mr.
Warren will present the awards to Central San.
CONSENT CALENDAR
2. Receive March 2018 Financial Statements and Investment Reports
3. Set public hearing for June 7, 2018 at 1:30 p.m. to receive public comment on adopting
proposed Central San Budget for Fiscal Year 2018-19
4. Set public hearing for June 7, 2018 at 1:30 p.m. to receive public comment on:
• Adopting an uncodified ordinance amending the Schedule of Capacity Fees, and
• Adopting an uncodified ordinance amending the Schedule of Environmental and
Development-Related Fees and Charges
5. Receive Internal Audit Report on Petty Cash Transactions July 1, 2016 through October
31, 2017
6. Authorize the General Manager to amend the existing agreement with V.W. Housen and
Associates under the Pump Station Upgrades Project, District Project 8436, to include
final design services for the Moraga, Orinda Crossroads, and Flush Kleen Pump Stations
at a cost not to exceed $2.2 million
7. Authorize the General Manager to execute a professional engineering services agreement
in an amount not to exceed $990,000 with Stantec Consulting Services, I nc. for
preliminary design of the Recycled Water Clearwell Project and Filter Plant
Improvements, District Project 7361
8. Authorize the General Manager to execute professional engineering services agreements
with Consolidated CM, Inc. and McMillen Jacobs Associates in an amount not to exceed
$350,000 each to provide construction inspection for collection system capital
improvement projects
9. Authorize the General Manager to execute a construction change order with W.M. Lyles
Co. to replace a 900-horsepower Variable Frequency Drive at the Treatment Plant
Headworks Facility, District Project 7327; and consider exemption from the California
Environmental Quality Act (CEQA)
May 3, 2018 Regular Board Meeting Agenda Packet- Page 2 of 225
10. Award a construction contract in the amount of$3,306,370 to Cratus, Inc., the lowest
responsive bidder for the North Orinda Sewer Renovations, Phase 7, District Project
8445; consider exemption from the California Environmental Quality Act (CEQA); and
authorize up to a five-percent contingency
11. Award a construction contract in the amount of$748,008 to Platinum Roofing, Inc., the
lowest responsive bidder for the Solids Conditioning Building Roof Replacement, District
Project 7359; consider exemption from the California Environmental Quality Act (CEQA);
and authorize up to a 15-percent contingency
12. Authorize the General Manager to enter into a three-to four-year service agreement in an
amount not to exceed $1,100,000 with I ronbrook UV to rebuild ultraviolet disinfection
equipment; and find that the project is exempt from the California Environmental Quality
Act (CEQA)
13. Authorize the General Manager to purchase natural gas through an existing service
agreement with Shell Energy North America, LP, for the period January 1, 2020 through
December 31, 2020, up to 1,000 decatherm per day at a price not to exceed $4.00 per
decatherm, excluding transportation service costs
Staff Recommendation (Motion Required): Adopt the Consent Calendar as
recommended.
PUBLIC HEARINGS
14. Conduct public hearing to consider adopting Resolution No. 2018-008 and Ordinance No.
300 to adopt the Uniform Public Construction Cost Accounting Act (UPCCAA) effective
September 1, 2018
(10-minute staff presentation)
Staff Recommendation (Motion Required): Adopt the proposed Resolution and
Ordinance adopting the UPCCAA.
OTHER BOARD ACTION ITEMS
15. Review and approve expenditures dated April 24, 2018
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Approve the expenditures.
16. Accept results of draft Wastewater Capacity Fee Review Study by Black and Veatch
(No presentation is planned, staff will be available to answer questions)
Staff Recommendation (Motion Required): Accept results of draft Wastewater
Capacity Fee Review Study by Black and Veatch.
17. Provide direction on Capacity Fees for Patio Dining
(10-minute staff presentation)
Staff Recommendation (Motion Required): Revise the definition to assess patio
dining as described in Option 2 with a 360-square-foot-patio dining area
allowance, which would only apply to Seated Restaurants (RS) and Bars (RN).
May 3, 2018 Regular Board Meeting Agenda Packet- Page 3 of 225
18. Authorize the General Manager or his designee to execute the agency acceptance letter
for plant-specific findings for the Nutrient Reduction Report
(5-minute staff presentation)
Staff Recommendation (Motion Required): Authorize the General Manager to
execute the agency acceptance letter for plant-specific findings for the Nutrient
Reduction Report.
LEGISLATIVE MATTERS
19. Receive update on pending legislative matters and potential ballot propositions and
provide direction on priority legislation
(No presentation is planned; staff will be available to answer questions)
Staff Recommendation (Motion Required): Provide direction to staff as
appropriate, including direction on any additional legislative matters arising after
posting of the agenda packet.
REPORTS AND ANNOUNCEMENTS
20. General Manager- Reports
a. Annual update on Recycled Water Program
(5-minute staff presentation)
Staff Recommendation: Receive the update.
21. General Manager-Announcements
a. Announcements - May 3, 2018
Staff Recommendation: Receive the announcements.
22. Counsel for the District
23. Secretary of the District
24. Board Members - Committee Minutes
a. April 24, 2018 - Finance Committee - President Nejedly and Member Pilecki
b. April 25, 2018 - Engineering & Operations Committee - Chair Causey and Member
McGill (Facility Tour)
Staff Recommendation: Receive the Committee minutes.
25. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the
stipend or for which the District paid their expenses.
a. Member Causey
• May 1, 2018 - Central San Citizens Academy Graduation
Member McGill
Member Pilecki
• May 1, 2018 - Central San Citizens Academy Graduation
May 3, 2018 Regular Board Meeting Agenda Packet- Page 4 of 225
Member Williams
• May 1, 2018 - Central San Citizens Academy Graduation
President Nejedly
Staff Recommendation: Receive the reports and announcements.
26. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement
not specifically addressed in the current Board Compensation Resolution, or
authorization for conference attendance not previously approved by the Board.
Staff Recommendation: Consider any requests.
EMERGENCY SITUATIONS
REQUESTS FOR FUTURE AGENDA ITEMS
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
RECESS TO CLOSED SESSION
The Board will recess and reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
27. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
• IEDA
• Roger S. Bailey, General Manager
• Ann K. Sasaki, Deputy General Manager
• Philip R. Leiber, Director of Finance and Administration
• Teji O'Malley, Human Resources Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
REPORT OUT OF CLOSED SESSION
ADJOURNMENT
May 3, 2018 Regular Board Meeting Agenda Packet- Page 5 of 225