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HomeMy WebLinkAbout12.a. Minutes-Administration Committee 04-10-18 Page 1 of 4 Item 12.a. 1 Central Contra Costa Sanitary District April 26, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: APRIL 10, 2018 -ADMINISTRATION COMMITTEE - CHAIR MCGILLAND MEMBER WILLIAMS Attached are minutes of the above Committee meeting. Strategic Plan Tie-In GOAL ONE:Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1.Administration Committee Minutes -04-10-18 April 26, 2018 Special Board Meeting Agenda Packet- Page 174 of 177 Page 2 of 4 .,efACENTRAL SAN CONTRACENTRAL •STA SANITAR TRICT 5019 IMHOFF REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A.NEJEDL Y SANITARY DISTRICT President ADMINISTRATION COMMITTEE DAVIDPresident Pro ProILLIMS dTem PAUL H CAUSEY M I N U T E S MICHAEL R. LECK TAD J PILECKI PHONE: (925)228-9500 Tuesday, April 10, 2018 FAR.- (925)372-0192 8:30 a.m. www.centralsan.org Executive Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Mike McGill Member David Williams Staff.- Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Phil Leiber, Director of Finance and Administration Teji O'Malley, Human Resources Manager Christina Gee, Management Analyst Donna Anderson, Assistant to the Secretary of the District 1. Call Meeting to Order Chair McGill called the meeting to order at 8:30 a.m. 2. Public Comments None. 3. Items for Committee Recommendation to Board a. Proposed revisions to Board Policy No. BP 013 — Standing Committee Protocols, Guidelines and Charters COMMITTEE ACTION: Recommended Board approval. April 26, 2018 Special Board Meeting Agenda Packet- Page 175 of 177 Page 3 of 4 Administration Committee Minutes April 10, 2018 Page 2 b. Adopt a revised resolution documenting the salary and benefits for the unrepresented at-will positions Mr. Bailey stated that the primary purpose for revising the existing resolution is to remedy an issue related to vacation accruals. When originally drafted, the resolution inadvertently included a benefit afforded only to Tier One employees (those hired prior to 1985) - 35 days'annual vacation accrual for 30 or more years of service. The resolution should have reflected a maximum annual vacation accrual of 30 days for 25 or more years of service, which is consistent with the current Memorandum of Understanding (MOU) for the Management Group. Mr. Bailey noted that the President of the Management Support/Confidential Group (MS/CG) bargaining group had remarked on the benefit during the public comment portion of the March 15, 2018 Board meeting. Ms. O'Malley confirmed that she had discussed the issue with all bargaining units prior to March 15 to let them know that a revised resolution was in process. Ms. Sasaki pointed out that a couple of other minor revisions were proposed to sections d. and m. to provide clarity and consistency with other MOUs. COMMITTEE ACTION: Recommended Board approval. 4. Other Items a. Review draft Strategic Plan for Fiscal Years (FY) 2018-20 Chair McGill said he appreciates the amount of work it has taken to pull together this Strategic Plan. Overall, it is his belief that the proposed FY 2018-20 Strategic Plan accurately reflects the direction given by the Board. To the extent it will be used to manage tasks at the District, he said it is absolutely outstanding. Member Williams provided comments or asked questions regarding new Board policies (under Goal Two), the metric for credit ratings (under Goal Three), and the metrics related to turnover rates and annual training hours (under Goal Four). Staff responded to his questions and, with respect to proposed new Board policies, staff will incorporate a target of six months for such draft policies to come before the Administration Committee. Member Williams also suggested that when this item goes to the full Board, it should be accompanied by a strikeout version similar to that provided in the agenda packet for this meeting COMMITTEE ACTION: Recommended Board receipt. April 26, 2018 Special Board Meeting Agenda Packet- Page 176 of 177 Administration Committee Minutes April 10, 2018 Page 3 b. Receive list of Scheduled/Parking Lot items COMMITTEE ACTION: Received the list. 5. Announcements a. Mr. Bailey noted that the Spring 2018 session of the Central San Academy will hold its third session this evening. He said the group is very engaged and curious. The graduation is scheduled for May 1, and all Board Members are invited to participate in a Q&A session. Chair McGill said he will not be available that evening. b. Mr. Bailey said he will be away from the District from Friday, April 13 through Wednesday, April 18, 2018 in order to participate in the Global Water Summit in Paris, France. C. Mr. Bailey also noted that the City of San Diego recently adopted resolutions approving side letter agreements with most of its employee bargaining groups related to a payment-in-lieu annual leave program whereby an employee has the option to take the cash value of annual leave earned instead of taking the time off. He said this was prompted by the IRS doctrine known as constructive receipt in which the IRS considers income to be received for tax purposes if the individual actually receives it or has an option to receive it during each tax year. d. Chair McGill said he recently met Cynthia Battenberg, the new Town Manager of Moraga. Because she is from outside the area, Mr. Bailey informed Member Williams, Board Liaison for Moraga, Orinda and Lafayette, that he has asked Communications and Intergovernmental Relations Manager Emily Barnett to reach out to Ms. Battenberg to facilitate a liaison meeting that may also include representatives from Orinda and Lafayette. 6. Future Scheduled Meetings Tuesday, May 8, 2018 at 8:30 a.m. Tuesday, May 29, 2018 at 8:30 a.m. (limited to 1 hour) Tuesday, June 12, 2018 at 8:30 a.m. 7. Suggestions for Future Agenda Items None. 8. Adjournment— at 9:35 a.m.