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HomeMy WebLinkAbout04.c. Review draft Position Paper to establish June 7, 2018 at 1:30 p.m. as the date and time for a public hearing regarding a proposed ordinance to amend the Schedule of Environmental and Development-Related Fees and Charges Page 1 of 12
Item 4.c.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
DRAFT
MEETING DATE: APRIL 24, 2018
SUBJECT: REVIEW DRAFT POSITION PAPER TO ESTABLISH JUNE 7, 2018AT 1:30
P.M. AS THE DATE AND TIME FORA PUBLIC HEARING REGARDING A
PROPOSED ORDINANCE TO AMEND THE SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND CHARGES
SUBMITTED BY: INITIATING DEPARTMENT:
IRINA KADENTSEVA, MANAGEMENT ENGINEERING AND TECHNICAL SERVICES-
ANALYST PDS-RATES AND FEES
THOMAS BRIGHTBILL, SENIOR ENGINEER
REVIEWED BY: DANEA GEMMELL, PLANNING AND DEVELOPMENT SERVICES DIVISION
MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ANN SASAKI, DEPUTY GENERAL MANAGER
ISSUE
District Code Section 6.30 requires that a public hearing be held prior to the Board of Directors'
consideration of amendments to the Schedule of Environmental and Development-Related Fees and
Charges.
BACKGROUND
Staff has completed its annual review of Central San's Environmental and Development-Related Fees and
Charges, and has concluded that it would be appropriate to revise these charges to account for changes in
the actual cost to provide services.
Each year, these charges are updated using current salary data, revised mileage and other costs, and
Central San' s revised overhead rate. This year, the overhead rate used in the calculation is 219%.
Central San' s overhead rate for fiscal year(FY) 2018-19 was approved by the Board of Directors on
February 1, 2018.
Staff also proposes to conduct a public hearing on a related recommendation to revise Capacity Fees at
the same June 7, 2018 Board Meeting.
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 45 of 192
Page 2 of 12
ALTERNATIVES/CONSIDERATIONS
The Board of Directors may decline to establish the recommended public hearing date or may elect to
choose a different date; however, a public hearing must be held if Environmental and Development-
Related Fees and Charges are to be revised. If the hearing is held on June 7, 2018 as recommended,
the updated charges would be effective on July 1, 2018.
FINANCIAL IMPACTS
None by this action. If the staff-proposed revisions to the Environmental and Development-Related Fees
and Charges are adopted, 16 charges will remain unchanged, 72 charges will increase, and one fee will
decrease. Staff estimates that increased revenue in the categories where increases to charges are
recommended will be modest.
COMMUNITY OUTREACH
A coordinated outreach program to inform and solicit input from interested customers (including the
Building I ndustry Association of the Bay Area) regarding both the proposed Capacity Fees and the
proposed Environmental and Development-Related Fees and Charges will be conducted by staff before
the public hearing date. Informational material will be mailed to approximately 250 contractors, engineers,
developers, permitted industrial users, and other interested parties.
COMMITTEE RECOMMENDATION
The proposed changes will be reviewed by the Finance Committee at their April 24, 2018 meeting.
RECOMMENDED BOARD ACTION
Establish June 7, 2018 at 1:30 p.m. as the date and time for a public hearing to receive comments on and
consider adoption of a proposed ordinance to amend the Schedule of Environmental and Development-
Related Fees and Charges.
ATTACHMENTS:
1. Proposed Ordinance
2. Report regarding Environmental and Development Fees and Charges dated April 17, 2018
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 46 of 192
Page 3 of 12
ORDINANCE NO.
AN ORDINANCE OF THE CENTRAL CONTRA COSTA SANITARY DISTRICT
ADOPTING AN UNCODIFIED SCHEDULE OF
ENVIRONMENTAL AND DEVELOPMENT-RELATED FEES AND CHARGES
IN ACCORDANCE WITH DISTRICT CODE CHAPTER 6.30
WHEREAS, the Board of Directors (Board) of the Central Contra Costa Sanitary District
(Central San) finds that Central San incurs substantial costs to provide various
environmental and development services, such as, but not limited to, administration and
processing of annexations, customer assistance at the permit counter, plan review and
inspection for sewer line installation, alteration, replacement and repair, the inclusion of
new information on Central San's maps, administration and permit inspection related to
the Source Control Program, permitting of septage and grease haulers, and treatment
of grease and septage at the treatment plant; and
WHEREAS, the Board finds that it is necessary to charge customers and other users of
Central San's services to recover the reasonable cost of providing said services; and
WHEREAS, Central San staff has comprehensively analyzed the actual cost of
providing the various environmental and development services listed above based on
direct costs, staff costs and overhead for time and effort incurred to provide listed
services; and
WHEREAS, the Board finds that the Schedule of Environmental and Development-
Related Fees and Charges, as reflected in Exhibit "A" to this Ordinance, reasonably
represents the actual costs to provide the services delineated in said Schedule of Fees
and Charges; and
WHEREAS, the Board finds that this action is categorically exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15273 (a)(1) and (3) of the State
CEQA Guidelines, in that the Fees and Charges are being charged merely to reimburse
Central San for staff costs and expenses.
NOW, THEREFORE, the Board of Directors of the Central Contra Costa Sanitary
District does hereby ordain as follows:
Section 1 (To be uncodified)
The Schedule of Environmental and Development-Related Fees and Charges as set
forth in full in Exhibit "A" to this Ordinance, which exhibit is hereby incorporated in full
herein by this reference, is hereby adopted in uncodified form pursuant to the provisions
of District Code Chapter 6.30. As of the effective date of this Ordinance, the fees and
charges for each environmental and development service shall be as set forth in said
schedule, and shall remain in effect until amended or replaced by ordinance.
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 47 of 192
Page 4 of 12
Ordinance No.
Page 2 of 2
Central Contra Costa Sanitary District
Section 2
All ordinances and parts of ordinances in conflict with the provisions of this Ordinance
are repealed. The provisions of this Ordinance, insofar as they are substantially the
same as existing provisions relating to the same subject matter shall be construed as
restatements and continuations thereof and not as new enactments. To the extent this
Ordinance or any portion or section of this Ordinance is determined invalid or
unconstitutional, such portions of Ordinance No. 297 shall remain in effect and such
Fees and Charges due thereunder for any categories of users shall remain due and
payable as if those portions of Ordinance No. 297 have not been repealed.
With respect, however, to violations, rights accrued, liabilities accrued, or appeals taken,
prior to the effective date of this Ordinance, under any chapter, ordinance, or part of an
ordinance, such chapter, ordinance or part of an ordinance shall be deemed to remain
in full force for the purpose of sustaining any proper suit, action, or other proceedings,
with respect to any such violation, right, liability or appeal.
Section 3
This Ordinance shall be a general regulation of Central San and shall be published in
the Contra Costa Times and San Ramon Valley Times, newspapers of general
circulation, published and circulated within Central San and shall be effective as of July
1, 2018.
PASSED AND ADOPTED by the Board of Directors of the Central Contra Costa
Sanitary District on the 7th day of June, 2018, by the following vote:
AYES: Members:
NOES: Members:
ABSENT: Members:
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Katie Young
Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
Approved as to form:
Kenton L. Alm, Esq.
Counsel for the District
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 48 of 192
Page 5 of 12
EXHIBIT "A"
Environmental and Development-Related Fees and Charges
Placeholder for Final Version of Attachment 1 Without Comparisons
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 49 of 192
Page 6 of 12
CENTRAL CONTRA COSTA SANITARY DISTRICT
Report Regarding Environmental and Development-Related
Fees and Charges Update
April 17, 2018
OVERVIEW
The Central Contra Costa Sanitary District (Central San) Board of Directors will soon
consider adopting an ordinance to revise Chapter 6.30, Schedule of Fees and Charges,
for various environmental and development services.
BACKGROUND
Chapter 6.30 of the District Code includes a schedule of fees and charges for
environmental and development services provided to property owners, contractors,
developers, septic and grease waste haulers, and permitted industrial users. These
services include permitting; plan review; inspection of construction for side sewers and
main line extensions; addition of new sewers, parcels, and permit information to Central
San's maps; source control permits and inspections; and septic and grease hauler
sampling and treatment.
These fees and charges are intended to recover Central San's direct and indirect labor
costs, other operating expenses, and administrative overhead incurred in providing the
services. The last update to these fees was on June 1, 2017. Central San staff reviews
the fees and the costs to provide the corresponding services annually to assess whether
changes are appropriate.
The State of California mandates that fees and charges not exceed the cost of providing
the service for which a fee or charge is levied.
PROPOSED FEES AND CHARGES
For Fiscal Year (FY) 2018-19, staff is recommending changes to the Schedule of Fees
and Charges based on recovering the cost for the service provided, taking into
consideration relevant operating costs, including current labor costs and updated mileage
costs. A comparison of the current and proposed fees and charges is shown in
Attachment 1.
Fee Increases
The Alhambra Valley Contractual Assessment District (AVAD) multiplier and the St.
Mary's Road CAD multiplier have a proposed increase of 0.754% which reflects the latest
State of California Pooled Money Investment Account (PMIA) annual yield. The use of
PMIA for the AVAD and St. Mary's Road CAD multipliers was specified at the time the
fees were established.
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 50 of 192
Page 7 of 12
Report Regarding Environmental and Development-Related Fees & Charges
Page 2
April 17, 2018
Fees charged for septage permits and disposal were reviewed to ensure the fees
appropriately reflect Central San's time spent administering the service and treating the
waste. The annual permit fee was reduced 24.7% to $1,404 annually which better
reflects actual time spent reviewing and processing the annual permits. The per-load
septage disposal and treatment fees were increased by $20 per load to better reflect the
time spent by staff. The restaurant grease waste fee was increased by $20 per load and
$0.01 per gallon.
The remaining fees with changes have proposed increases between 0.8% and 2.9%
reflecting increases in Central San's labor costs and administrative overhead. The
average increase of these fees (not including the changes to the septage and grease
waste fees) is 1.5%. Variations in the number of labor hours, overtime hours, and
mileage used as the basis for each fee are the source of the variability in the proposed
increases.
SUMMARY
If the proposed revisions to the Schedule of Environmental and Development-Related
Fees and Charges are adopted 16 charges will remain unchanged, 72 charges will
increase, and one fee will decrease. Staff estimates that increased revenue in the
categories where increases to charges are recommended will be modest.
Supporting Document:
Attachment 1 - Comparison of Current& Proposed Fees and Charges for FY 2018-19
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 51 of 192
Page 8 of 12
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED FEES & CHARGES FOR FY 2018-19
DRAFT
Fee Category Current Fee Proposed Fee %Change
(A) DEVELOPMENT AND PLAN REVIEW
Review of new sewer plans and related documents;review of plans for and processing of residential and commercial permit
applications;installer reimbursement of sewer construction costs from subsequent connectors;identification of right-of-way
conflicts.
(A-1) Development Review:
Mainline Plan Review(actual cost):
Base Fee(minimum charge-includes four hours of plan review) $3,717 $3,764 1.3%
Each additional hour in excess of base fee $188 $190 1.1%
Special Cut Sheet Review $373 $378 1.3%
Manhole only design&plan review $1,364 $1,382 1.3%
Right of Way Document Review- IOD/Sub Map(each): $824 $835 1.3%
Right of Way Document Review-No Changes Required $526 $533 1.3%
Right of Way document review-Appurtenance(initial): $730 $740 1.4%
Appurtenance(each additional) $281 $285 1.4%
(A-2) Application Fees:
Overflow Protection Device Installation(OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate installation of OPD only; permit not $25 $25 no change
upgradable)
Basic Application (side sewer work,easement staking, permit renewal) $151 $153 1.3%
Existing parcel -new sewer service $245 $248 1.2%
New parcel-new sewer service $328 $331 0.9%
Commercial Application(includes up to one hour of plan review) $364 $368 1.1%
Commercial Application Plan Review-Additional hours, covers review of plans $172 $174 1.2%
for a change in use or expansion of a commercial facility,time in excess of one hour
Capacity Use Charge Program $499 $506 1.4%
Capacity Fee Installment Program and Promissory Note Program $499 $506 1.4%
(A-3) Reimbursement Accounts:
Set-up fee $1,444 $1,464 1.4%
Transaction fee $218 $221 1.4%
(A-4) Special Studies:
Base fee(4 hours plus misc. costs) $770 $781 1.4%
Each additional hour $168 $171 1.8%
Source Control Business Review-base fee, includes plan review,site visit and $1,002 $1,017 1.5%
inspection time up to four hours
Source Control Business Review-each additional hour in excess of four hour base $204 $207 1.5%
fee for plan review, site visit and inspection time
Grease Variance Review(includes site visit) $396 $401 1.3%
Site Collector Plan Check $467 $473 1.3%
Source Control Enforcement Review and Inspection $559 $566 1.3%
(A-5) Private pumping system plan check-Commercial(Outside Force Main) $800 $809 1.1%
Additional Review $363 $367 1.1%
Private pumping system plan check-Residential $419 $424 1.2%
(A-6) Annexation Fee $600 $609 1.5%
11 (A-7) iSpecial Approvals $421 $426 1.2%
Revised: 04/18/18 Attach 1 -Env Dev Rates Comparison 2018-04-17.xlsx Page 1
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 52 of 192
Page 9 of 12
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR FY 2018-19
DRAFT
(B) CONSTRUCTION INSPECTION
Inspection of new sewer main construction and new connections and other sewer work on private property(includes TV
inspection when appropriate).
(B-1) Mainline Inspection (contributed assets):
Base Fee $905 $915 1.1%
Per Foot Charge(in street) $14.17 $14.38 1.5%
Per Foot Charge(in undeveloped land) $9.63 $9.77 1.5%
New Manhole, Rodding Inlet $960 $972 1.3%
(B-2) Inspections by type:
Overflow Protection Device installation(OPD only) no charge no charge no change
Side Sewer Cleanout installation (to facilitate installation of OPD only) $50 $50 no change
Side Sewer Installation/Repair per 100 feet: $240 $243 1.3%
Single Inspection Charge(e.g. sewer connection;encroachment verification;
side sewer cap on property;tap and lateral (new or replacement); air test; $240 $243 1.3%
reinspection; homeowner preconstruction inspection)
Manhole tap; lateral abandonment at main; pipe bursting;trash enclosure $480 $486 1.3%
w/o trap; side sewer CIPP repair;outdoor grease trap only
Manhole Alteration;trash enclosure with trap; grease interceptor abandonment $720 $729 1.3%
Outside pump installation $960 $972 1.3%
New Manhole or Rodding Inlet(private) $960 $972 1.3%
Grease/Sand/Oil Interceptor $1,440 $1,458 1.3%
(B-3) Overtime inspection:
First Hour(if responding from off-site) $120 $123 2.5%
Every hour thereafter $78 $80 2.6%
Weekend/Holiday(New Year's Day, Martin Luther King, President's Day,
Memorial Day,July 4th, Labor Day,Veteran's Day,Thanksgiving, Christmas)- $354 $363 2.5%
4 hour minimum
(B-4) lInspection of non-permitted work(+avoided charge) $1,133 $1,147 1.2%
Revised: 04/18/18 Attach 1 -Env Dev Rates Comparison 2018-04-17.xlsx Page 2
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 53 of 192
Page 10 of 12
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR FY 2018-19
DRAFT
Fee Category Application of Fee
(B-5) INSPECTION CHARGES FOR NEW CONNECTIONS(Informational Only)
The following fees have been in effective since July 1, 2014. This information is to clarify how fees are applied and charged for new
connections. This procedure coincides with the 2014 Update to the CCCSD Standard Specifications.
Current procedure at the Permit Counter is to collect all connection and inspection fees for new construction when a structure's roof is on
and the rough plumbing is installed("Roof and Rough"). Under the new procedure, a developer can choose to:
1. Connect at Roof and Rough, or
2. Connect at building foundation following the procedures outlined in the 2014 Edition of the Standard Specifications.
For either scenario, connection fees will be due and payable prior to permit issuance (consistent with CCCSD Standard Specifications Ed.
2011;Section 3-07 Payment of Fees and Charges.)
The changes affect Category(B)Construction Inspection Section (B-2)and are shown below:
Residential Connections(up to and including four units)at Roof and Rough:
This fee is for inspection of new residential units connecting to CCCSD's mainline
after the structure's roof is on and the rough plumbing has been installed. This fee $480 per unit $486 per unit 1.3%
includes: one building connection inspection and one side sewer inspection(up to
100 feet). Additional inspections and related fees may be required.
Residential Connections(up to and including four units)at building
foundation: This fee is for inspection of new residential units connecting to
CCCSD's mainline prior to structure being roofed and rough plumbing being o
installed. This fee includes: one building connection inspection,one side sewer $960 per unit $972 per unit 1.3/o
inspection(up to 100 feet), and two additional inspections as required per CCCSD
Standard Specifications. Additional inspections and related fees may be required.
Commercial/Multiple Residential Connections(more than four units)at Roof
and Rough: This fee is for inspection of new commercial or multiple residential
units connecting to CCCSD's mainline after structure's roof is on and the rough o
plumbing has been installed. This fee includes: one building connection inspection $480 per unit $486 per unit 1.3/o
and one side sewer inspection (up to 100 feet). Additional inspections and related
fees may be required.
Commercial/Multiple Residential Connections(more than four units)at
building foundation: This fee is for inspection of new commercial or multiple
residential units connecting to CCCSD's mainline prior to structure being roofed and
rough plumbing being installed. This fee includes: one building connection $1200 per unit $1215 per unit 1.3%
inspection,one side sewer inspection (up to 100 feet), one pre-construction meeting,
and two additional inspections as required per CCCSD Standard Specifications.
Additional inspections and related fees may be required.
Revised: 04/18/18 Attach 1 -Env Dev Rates Comparison 2018-04-17.xlsx Page 3
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 54 of 192
Page 11 of 12
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR FY 2018-19
DRAFT
Fee Category Current Fee Proposed Fee %Change
(C) COLLECTION SYSTEM SERVICES
TV inspection of sewers conducted separate from a construction inspection activity;verification of sewer location and sewer
service connection.
(C-1) TV Inspection:
Weekday, hourly rate $290 $294 1.4%
Minimum Charge(2 hour minimum) $580 $588 1.4%
Overtime-First Hour $175 $180 2.9%
Overtime-Each Additional Hour $136 $140 2.9%
Overtime-Weekend/Holiday(4 hour minimum) $583 $600 2.9%
(C-2) Dye test $359 $363 1.1%
(C-3) Collection system repair Actual Expense Actual Expense no change
(C-4) Cancelled TV Inspection without prior notice $530 $537 1.3%
(C-5) Sewer locating and marking 1 $329 1 $333 1.2%
(D) RIGHT-OF-WAY
Establishing right-of-way agreements and resolving conflicts.
(D-1) Process Quitclaim Deeds $1,401 $1,417 1.1%
Process Quitclaim Deed-plat and legal by others $838 $848 1.2%
(D-2) Process Real Property Agreement, License, or Easement:
Base Fee(minimum charge) $1,150 $1,164 1.2%
Each Additional Hour(after 2 hours) $181 $183 1.1%
(D-3) Right-of-way Research/Encroachment Resolution Fee Actual Expense Actual Expense no change
(D-4) Right of Entry/Encroachment Permit Fee $257 $261 1 1.6%
(E) MISCELLANEOUS
District services provided for private sewer projects;interest rates for CCCSD programs;copying fees.
(E-1) Engineering-private sewer projects Actual Expense Actual Expense no change
(E-2) Soil evaluation-private sewer projects Actual Expense Actual Expense no change
(E-3) Surveying Actual Expense Actual Expense no change
(E-4) Minimum annual interest rate for CADS and Capacity Use Program 6.00% 6.00% no change
(E-5) Document/Plan Copying Fees:
8 1/2"x 11"; 8 1/2"x 14"; 11"x 17"(per sheet) $0.15 $0.15 no change
24"x 36"Plan(per sheet) $3.00 $3.00 no change
CCCSD Standard Specifications $20.00 $20.00 no change
Multiplier to be applied to Alhambra Valley Assessment District(AVAD) 2010-11
(E-6) Parcel Assessment Amount listed in Ordinance 262-Exhibit B to determine AVAD 1.03810 1.04592 0.8%
Reimbursement Fee amounts applicable to connections in FY 2018-19.
Multiplier to be applied to St. Mary's Road Contractual Assessment District(CAD)
(E-7) 2011-1 Reimbursement Fees listed in Ordinance 279-Exhibit B. Applicable to 0.94513 0.95226 0.8%
connections in FY 2018-19.
Revised: 04/18/18 Attach 1 -Env Dev Rates Comparison 2018-04-17.xlsx Page 4
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 55 of 192
Page 12 of 12
ATTACHMENT 1
CENTRAL CONTRA COSTA SANITARY DISTRICT
COMPARISON OF CURRENT & PROPOSED RATES & CHARGES FOR FY 2018-19
DRAFT
Fee Category Current Fee Proposed Fee %Change
(F) INDUSTRIAL PERMIT FEES
Permitting and inspection of industries and other commercial dischargers to ensure availability and use of pretreatment
processes.
Base permit fee of Base permit fee of
(F-1) Class I Fees $3,450+cost of $3,500+cost of 1.4%
District's lab District's lab
analysis analysis
Base permit fee of Base permit fee of
(F-2) Class 11 Fees $3,450+cost of $3,500+cost of 1.4%
District's lab District's lab
analysis analysis
(F-3) Class III Fees $0 $0 no change
(F-4) Industrial user permit application fee $0 $0 no change
(F-5) Special discharge permit application fee(`):
No on-site inspection, no capacity review $330 $335 1.5%
On-site inspection $800 $812 1.5%
Additional charge for capacity review(Required for discharges>50 gpm) $255 $259 1.6%
(G) SEPTAGE DISPOSAL(--)
Sampling and disposal of septic waste and grease.
(G-1) Annual permit fee $1,865 $1,404 -24.7%
(G-2) Residential septic/toilet waste:
<2,000 gallons $20+$0.15/gal $40+$0.15/gal. 6.3%
>2,000 gallons $60+$0.15/gal $80+$0.15/gal. 5.6%
(G 3) Restaurant grease waste:
<2,000 gallons $20+$0.02/gal $40+$0.03/gal. 66.7%
>2,000 gallons $60+$0.02/gal $80+$0.03/gal. 1 40.0%
(`)Additional charges to be billed separately if staff time incurred is above that included in the base fee.
(**)Other approved waste will be charged at the residential septic and portable toilet waste rate unless actual strength characteristics
are provided.
Percent change in septage and restaurant grease fees based on an assumed volume of 2,000 gallons
Revised: 04/18/18 Attach 1 -Env Dev Rates Comparison 2018-04-17.xlsx Page 5
April 24, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 56 of 192