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Home My WebLink About06. Award construction contract to Greentech Industry, Inc. for Property and Building Improvements (Ph 1), DP 8247 Page 1 of 6 Item 6. CENTRAL SAN BOARD OF DIRECTORS ' POSITION PAPER MEETING DATE: APRIL 5, 2018 SUBJECT: AWARD A CONSTRUCTION CONTRACT IN THE AMOUNT OF $109,200 TO GREENTECH INDUSTRY, INC., THE LOWEST RESPONSIVE BIDDER FOR THE PROPERTYAND BUILDING IMPROVEMENTS, PHASE 1, DISTRICT PROJECT8247; CONSIDER EXEMPTION FROMTHE CALIFORNIA ENVIRONMENTAL QUALITYACT (CEQA); AND AUTHORIZE UP TO A 15- PERCENT CONTINGENCY SUBMITTED BY: INITIATING DEPARTMENT: CRAIG MIZUTANI, SENIOR ENGINEER ENGINEERING AND TECHNICAL SERVICES- CAPITAL PROJECTS REVIEWED BY: EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL SERVICES 9 .a� Roger S. Bailey General Manager ISSUE On February 9, 2018, four sealed bids were received and opened for the construction of the Property and Building Improvements - Phase 1, District Project 8247 (Project). The Board of Directors (Board) must award the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the Contract Documents subject to Submittal requirements. BACKGROUND The Project is under the General Improvements Program within the Capital Improvement Budget (CIB) to enhance Central San's property through needed building improvements and replacement work. This is a multiyear project that is intended to improve the safety, serviceability, maintainability, usability, and repair the interior and exterior of Central San's properties, excluding treatment plant facilities. April 5, 2018 Regular Board Meeting Agenda Packet- Page 68 of 164 Page 2 of 6 The work generally consists of interior modifications, relocating lab equipment, and Americans with Disabilities Act (ADA) parking lot upgrades at Bay 1 of the 4737 Imhoff Place Warehouse Building, which is a commercial building partially occupied by Central San with the remaining space rented to businesses, as identified in Attachment 1. The current phase of the Project is to support the Environmental Compliance Group in Bay 1 and relocate the Laboratory to allow for the rental of the connected Bay Nos. 2 and 11. The Right-of-Way Group has identified that the rental of Bay Nos. 2 and 11 could generate between $3,200 to $4,000 in monthly rent based current rental rates for similar spaces. Central San staff prepared the plans and specifications for the Project. The engineers estimated the construction to be under$100,000. This project was advertised on January 8 and January 11, 2018. Four sealed bids ranging from$109,200 to $158,000 were received and publicly opened on February 9, 2018. The Capital Projects Division conducted a technical and commercial review of the bids and determined that Greentech Industry, Inc. (Greentech) is the lowest responsive and responsible bidder. References were provided for Greentech and staff received satisfactory feedback. A summary of bids received is shown in Attachment 2. Central San will administer the construction contract and provide contract administration, inspection, survey, office engineering, and submittal review. Consultant inspection will be used to supplement staff on an as-needed basis for this Project. CEQA: Staff has concluded that this Project is exempt from the California Environmental Quality Act (CEQA) under Central San's CEQA Guidelines Section 15301 since it involves minor alterations to existing public facilities involving no expansion of use. Approval of this Project will establish the Board's independent finding that this Project is exempt from CEQA. ALTERNATIVES/CONSIDERATIONS The work can also be performed in-house by Central San staff, but this is not recommended as Central San does not have the staff and resources required to complete the Project in a timely manner and this work will take away from ongoing duties. Another alternative would be to reject all bids, which is not recommended. FINANCIAL IMPACTS Approximately$205,300, including design, bid price, contingency, and construction management. The Project is included in the Fiscal Year(FY) 2017-18 CIB on page 184 with a total estimated project budget of$400,000 for this fiscal year. Financial Impact Table: Amount x❑ Funds budgeted this FY 2017-18 for this project $400,000 ❑ Funds taken from current FY 2017-18 Cl B contingency $ 0 Funds transferred from current FY 2017-18 projects: ❑ a. Updated forecast; estimated savings from project available $ 0 ❑ b.Acceleration of funds for project that is budgeted in future year $ 0 ❑ c. Combined project scope for bidding purposes: DP $ 0 d. Potential future year budget impact ❑ (May be mitigated through (1) savings from close-outs of current $ 0 year projects; (2) reprioritizing future year projects; (3) cost savings on future year projects) Total Current Year Cost $400,000 April 5, 2018 Regular Board Meeting Agenda Packet- Page 69 of 164 Page 3 of 6 COMMITTEE RECOMMENDATION The Engineering and Operations Committee reviewed this Project at the meeting on March 13, 2018, and recommended award of the Project. RECOMMENDED BOARD ACTION Staff recommends the following: 1. Find that the Project is exempt from CEQA; 2. Award a construction contract in the amount of$109,200 for the construction of the Property and Building Improvements, Phase 1, District Project 8247, to Greentech Industry, Inc., the lowest responsive bidder; and 3. Authorize the General Manager to execute the Contract Documents subject to submittal requirements and include up to a 15-percent contingency. Strategic Plan Tie-In GOAL SIX.Embrace Technology, Innovation and Environmental Sustainability Strategy 2- Evaluate Business Processes and Optimize Business Operations ATTACHMENTS: 1. Project Location Map 2. Summary of Bids 3. Post-Bid/P reconstruction Estimate April 5, 2018 Regular Board Meeting Agenda Packet- Page 70 of 164 Page 4 of 6 O o O 0 O y O O.� O o00 �O 0 Q 680 O O as PROJECT AREA CEI T 0 2000 00 4 N F N - Central Contra Costa Attachment Y sanitary District PROPERTY AND BUILDING IMPROVEMENTS ' PHASE 1 - DISTRICT PROJECT 8247 1 PROJECT LOCATION April 5, 2018 Regular Board Meeting Agenda Packet- Page 71 of 164 Page 5 of 6 ATTACHMENT 2 PROPERTY AND BUILDING IMPROVEMENTS-PHASE 1 DISTRICT PROJECT 8247 SUMMARY OF BIDS PROJECT NO.: 8247 NO. OF ADDENDA: 1 DATE/TIME: FEBRUARY 9, 2018/2:00 PM PROJECT NAME: PROPERTY AND BUILDING IMPROVEMENTS — PHASE 1 PROJECT MANAGER: CRAIG MIZUTANI PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA ENGINEER'S ESTIMATE: $85,000 ($80,000-$95,000) NO. BIDDER BID PRICE 1 Greentech Industry, Inc. $109,200 Concord, California 2 J-Walt Construction, Inc. $138,000 Woodland, California 3 B. Bros. Construction, Inc. $155,650 San Leandro, California 4 CWS Construction Group, Inc. $158,000 Novato, California BIDS OPENED BY: /s/ Donna M. Anderson DATE: February 9, 2018 April 5, 2018 Regular Board Meeting Agenda Packet- Page 72 of 164 Page 6 of 6 ATTACHMENT 3 PROPERTY AND BUILDING IMPROVEMENTS-PHASE 1 DISTRICT PROJECT 8247 POST-BID/PRECONSTRUCTION ESTIMATE % of No. Item Description Amounts Construction Cost 1. CONSTRUCTION a. Construction Contract $109,200 b. 15% Contingency $16,400 c. Permits $2,000 SUBTOTAL— CONSTRUCTION COST $127,600 100% 2. CONSTRUCTION MANAGEMENT a. District Forces - Construction Management $15,000 - Inspection $20,000 SUBTOTAL - CONSTRUCTION MANAGEMENT $35,000 27% 3. PREBID EXPENDITURES a. Engineering (Design, Survey, Drafting) $42,700 SUBTOTAL - PREBID EXPENDITURES $42,700 33% 4. TOTAL ESTIMATED PROJECT COST $205,300 April 5, 2018 Regular Board Meeting Agenda Packet- Page 73 of 164