HomeMy WebLinkAbout05. Set public hearing to consider adopting Uniform Public Construction Cost Accounting Act (UPCCAA) Page 1 of 2
Item 5.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
MEETING DATE: APRIL 5, 2018
SUBJECT: SET PUBLIC HEARING FOR MAY3, 2018AT 1:30 P.M. TO CONSIDER
ADOPTING THE UNIFORM PUBLIC CONSTRUCTION COSTACCOUNTING
ACT (UPCCAA), AND DELEGATE TO THE GENERAL MANAGER THE
AUTHORITY TO AWARD CONTRACTS UP TO THE INFORMAL BID LIMIT
SPECIFIED BYTHE UPCCAA
SUBMITTED BY: INITIATING DEPARTMENT:
PHILIP R. LEIBER, DIRECTOR OF FINANCE ADMINISTRATION-FINANCE
AND ADMINISTRATION
STEPHANIE KING, PURCHASINGAND
MATERIALS MANAGER
REVIEWED BY: EDGAR LOPEZ, CAPITAL PROJECTS MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ANN SASAKI, DEPUTY GENERAL MANAGER
Roger S. Bailey
General Manager
ISSUE
In order to amend the District Code, a proposed ordinance must be considered after a public hearing is
held.
BACKGROUND
The Uniform Public Construction Cost Accounting Act (UPCCAA) is legislation enacted by the State in
1983 to help promote uniformity of the cost accounting standards, and bidding procedures on construction
work performed or contracted by public entities in the state. It has been adopted by over 1,000 California
April 5, 2018 Regular Board Meeting Agenda Packet- Page 66 of 164
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local governmental agencies, including 300 special districts.
Under the UPCCAA, no specific bidding requirements would apply for public projects $45,000 or less.
These may be performed by Central San's force account, by negotiated contract, or by purchase order.
Also, public projects in an amount of$175,000 or less could use the informal bidding procedures set forth
in the UPCCAA. Adoption of the UPCCAA by Central San has the potential to significantly reduce the
administrative costs of bidding by eliminating cumbersome paperwork relative to advertising and filing of
reports, and allow for faster procurement, while still retaining a competitive process and containing project
costs.
ALTERNATIVES/CONSIDERATIONS
The Board could decide not to adopt the UPCCAA and continue with the current$15,000 bid limit for
public works/District projects.
FINANCIAL IMPACTS
There are no material financial impacts to setting a hearing date for this matter.
With respect to adoption of the UPCCAA, there will be some modest staff time costs involved in setting
up the program to become operational. Once the program is in place, there could be a reduction in cost
for processing small projects under the UPCCAA.
COMMITTEE RECOMMENDATION
The setting of this hearing was not reviewed by a Board Committee.
RECOMMENDED BOARD ACTION
Set a public hearing for May 3, 2018 at 1:30 p.m. to receive public comment on adopting the Uniform
Construction Cost Accounting Act, and delegate to the General Manager the authority to award contracts
up to the informal bid limit specified by that Act.
GOAL THREE: Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage Costs
April 5, 2018 Regular Board Meeting Agenda Packet- Page 67 of 164