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Home My WebLink About00. BOARD AGENDA 04-05-18 CENmjdlfg � TRAL SAN CONTRACENTRAL •STA SANITARY DISTRICT 5019 IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAMS-President Pro Tem Thursday,April 5, 2018 PAUL H.CAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following the meeting. April 5, 2018 Regular Board Meeting Agenda Packet- Page 1 of 164 Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. March 8, 2018 Special Board meeting minutes b. March 15, 2018 Regular Board meeting minutes 2. Approve expenditures dated April 5, 2018 3. Receive February 2018 Financial Statements and Investment Reports 4. Set public hearing for April 26, 2018 at 1:30 p.m. to consider, in accordance with Ordinance No. 294, the financial condition of the District with respect to the previously adopted Sewer Service Charge for Fiscal Year 2018-19 5. Set public hearing for May 3, 2018 at 1:30 p.m. to consider adopting the Uniform Public Construction Cost Accounting Act (UPCCAA), and delegate to the General Manager the authority to award contracts up to the informal bid limit specified by the UPCCAA 6. Award a construction contract in the amount of$109,200 to Greentech Industry, Inc., the lowest responsive bidder for the Property and Building I mprovements, Phase 1, District Project 8247; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency 7. Award a construction contract in the amount of$1,834,000 to W.M. Lyles Co., the lowest responsive bidder for the Treatment Plant Piping Renovations, Phase 9, District Project 7330; consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 20-percent contingency 8. Award a construction contract in the amount of$2,742,234 to Precision Engineering, Inc., the lowest responsive bidder for the Lafayette Sewer Renovations, Phase 12, District Project 8446, consider exemption from the California Environmental Quality Act (CEQA); and authorize up to a 15-percent contingency 9. Authorize the General Manager to execute the revised Memorandum of Understanding (MOU) between Central San, Contra Costa Water District (CCWD), and Santa Clara Valley Water District (SCVW D)for a preliminary feasibility evaluation of the Refinery Recycled Water Exchange Project Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. April 5, 2018 Regular Board Meeting Agenda Packet- Page 2 of 164 OTHER BOARD ACTION ITEMS 10. Consider adopting Resolution No. 2018-006 authorizing an Assessment District Installment Payment Program for assessment district properties owing reimbursements to Central San (No presentation is planned; staff will be available to answer questions) Staff Recommendation (Motion Required): Adopt Resolution No. 2018-006 authorizing an Assessment District Installment Payment Program. 11. Consider awarding a construction contract in the amount of $1,378,180 to Aztec Consultants, the lowest responsive bidder for the Recycled Water Clearwell Repairs, District Project 7365; and include up to a 10-percent contingency (5-minute staff presentation) Staff Recommendation (Motion Required): Award a construction contract to Aztec Consultants, authorize the General Manager to execute the contract documents subject to submittal requirements, and include up to a 10-percent contingency. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive informational list of pending Board and Standing Committee parking lot items (No presentation is planned;staff will be available to answer questions) Staff Recommendation: Receive the information. 13. General Manager-Announcements a. Announcements -April 5, 2018 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. March 13, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill (Special meeting) b. March 13, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill (Regular meeting) C. March 14, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill (Special meeting) d. March 14, 2018 - Real Estate, Environmental & Planning Committee - Chair Causey and President Nejedly e. March 20, 2018 - Finance Committee - President Nejedly and Member Pilecki Staff Recommendation: Receive the Committee minutes. April 5, 2018 Regular Board Meeting Agenda Packet- Page 3 of 164 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member McGill • March 25-27, 2018 - WateReuse California Annual Conference in Monterey Member Pilecki Member Williams President Nejedly Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. 19. Board Members - Other Items a. Provide voting direction on how to cast the District's votes for both the Regular and Alternate Special District seats up for reelection on the Contra Costa Local Area Formation Commission (LAFCO) (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Provide voting direction to voting delegate/alternate voting delegate. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 20. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1). Settle v. Central Contra Costa Sanitary District, et al., Contra Costa County Superior Case No. MSC 17-01691 April 5, 2018 Regular Board Meeting Agenda Packet- Page 4 of 164 21. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT April 5, 2018 Regular Board Meeting Agenda Packet- Page 5 of 164