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HomeMy WebLinkAbout03.a. Follow-up to questions asked at the February 27, 2018 Finance Committee regarding check and purchasing card expenditures Page 1 of 2 Item 3.a. Central Contra Costa Sanitary District March 20, 2018 TO: FINANCE COMMITTEE FROM: THEA VASSALLO, FINANCE MANAGER REVIEWED BY: PHIL LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION ANN SASAKI, DEPUTY GENERAL MANAGER ROGER S. BAILEY, GENERAL MANAGER SUBJECT: FOLLOW-UP TO QUESTIONS ASKED AT THE FEBRUARY 27, 2018 FINANCE COMMITTEE REGARDING CHECKAND PURCHASING CARD EXPENDITURES At the February 27, 2018, Finance Committee meeting, there were several questions asked regarding invoices and purchasing card expenditures. This memo presents a summary of the status of those questions. Check#38233 Roto-Rooter $13,681.52 This check was issued for video inspection and acceptance of sewers. Collection System Operations (CSO) staff were unavailable to perform the urgent inspection work. Check#38256 Roto- Rooter $23,568.75 This check was issued for potholing of utilities for sewer design. Roto-Rooter performs potholing and capital project as-needed video inspection for sewer replacements. Check#218068 US Bank P-Card $1,193.73 Description: "Sup for Kitchen" One of the US Bank procurement card line items, in the amount of$1,247.90, was given a description of"Sup for kitchen" . The amount was actually for kitchen supplies in the amount of$128.17 and the remaining $1,119.73 was for safety sweatshirts and jackets. Member Pilecki requested additional information on the sweatshirts and jackets. Per Paul Seitz, CSO Division Manager, once a year CSO purchases orange sweatshirts for the field crews. They become stained quickly and is the reason they are purchased annually. The field members are also issued safety jackets with reflective striping that can be worn when working in traffic. Field staff is issued one jacket initially when hired at CSO. The safetyjackets get replaced on an as-needed basis and both are included in the operations and maintenance budget. March 20, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 3 of 95 Page 2 of 2 Strategic Plan Tie-In GOAL THREE:Be a Fiscally Sound and Effective Water Sector Utility Strategy 2- Manage Costs March 20, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 4 of 95