HomeMy WebLinkAbout03.a. Follow-up to questions asked at the February 27, 2018 Finance Committee regarding check and purchasing card expenditures Page 1 of 2
Item 3.a.
Central Contra Costa Sanitary District
March 20, 2018
TO: FINANCE COMMITTEE
FROM: THEA VASSALLO, FINANCE MANAGER
REVIEWED BY: PHIL LEIBER, DIRECTOR OF FINANCE AND ADMINISTRATION
ANN SASAKI, DEPUTY GENERAL MANAGER
ROGER S. BAILEY, GENERAL MANAGER
SUBJECT: FOLLOW-UP TO QUESTIONS ASKED AT THE FEBRUARY 27, 2018
FINANCE COMMITTEE REGARDING CHECKAND PURCHASING CARD
EXPENDITURES
At the February 27, 2018, Finance Committee meeting, there were several questions asked regarding
invoices and purchasing card expenditures. This memo presents a summary of the status of those
questions.
Check#38233 Roto-Rooter $13,681.52
This check was issued for video inspection and acceptance of sewers. Collection System Operations (CSO)
staff were unavailable to perform the urgent inspection work.
Check#38256 Roto- Rooter $23,568.75
This check was issued for potholing of utilities for sewer design. Roto-Rooter performs potholing and capital
project as-needed video inspection for sewer replacements.
Check#218068 US Bank P-Card $1,193.73
Description: "Sup for Kitchen"
One of the US Bank procurement card line items, in the amount of$1,247.90, was given a description of"Sup
for kitchen" . The amount was actually for kitchen supplies in the amount of$128.17 and the remaining
$1,119.73 was for safety sweatshirts and jackets. Member Pilecki requested additional information on the
sweatshirts and jackets.
Per Paul Seitz, CSO Division Manager, once a year CSO purchases orange sweatshirts for the field
crews. They become stained quickly and is the reason they are purchased annually. The field members
are also issued safety jackets with reflective striping that can be worn when working in traffic. Field staff is
issued one jacket initially when hired at CSO. The safetyjackets get replaced on an as-needed basis and
both are included in the operations and maintenance budget.
March 20, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 3 of 95
Page 2 of 2
Strategic Plan Tie-In
GOAL THREE:Be a Fiscally Sound and Effective Water Sector Utility
Strategy 2- Manage Costs
March 20, 2018 Regular FINANCE Committee Meeting Agenda Packet- Page 4 of 95