HomeMy WebLinkAbout03.a. Review draft Position Paper to award a construction contract in the amount of $109,200 to Greentech Industry, Inc., the lowest responsive bidder for the Property and Building Improvements-Phase 1, District Project 8247Item 3.a.
CENTRAL SAN BOARD OF DI RECTORS
POSIT ION PA PER
DRAFT
M E E T ING D AT E:MA R C H 13, 2018
S UB J E C T: R E V I E W D R A F T P O S I T I O N PA P E R TO AWA R D A C O NS T R UC T I O N
C O NT R A C T I N T HE A MO UNT O F $109,200 TO G R E E NT E C H I ND US T RY,
I NC ., T HE L O W E S T R E S P O NS I V E B I D D E R F O R T HE P R O P E RT Y A ND
B UI L D I NG I MP R O V E ME NT S-P HA S E 1, D I S T R I C T P R O J E C T 8247;
C O NS I D E R E X E MP T I O N F R O M T HE C A L I F O R NI A E NV I R O NME NTA L
Q UA L I T Y A C T (C E Q A); A ND A UT HO R I Z E UP TO A 15-P E R C E NT
C O NT I NG E NC Y
S UB M I T T E D B Y:
C R A I G MI Z UTA NI , S E NI O R E NG I NE E R
I NI T I AT I NG D E PART M E NT:
E NG I NE E R I NG A ND T E C HNI C A L S E RV I C E S-
C A P I TA L P R O J E C T S
RE V IE WE D B Y:E D G A R J . L O P E Z , C A P I TA L P R O J E C T S D I V I S I O N MA NA G E R
J E A N-MA R C P E T I T, D I R E C TO R O F E NG I NE E R I NG A ND T E C HNI C A L
S E RV I C E S
IS S UE
On February 9, 2018, four sealed bids were received and opened for the construction of the Property and
Building Improvements - Phase 1, District Project 8247 (Project). T he Board of Directors (Board) must award
the contract or reject bids within 50 days of the bid opening. Authorize the General Manager to execute the
Contract Documents subject to Submittal requirements.
B AC K G RO UND
T he Project is under the General Improvements Program within the Capital Improvement Budget (CIB) to
enhance Central San’s property through needed building improvements and replacement work. T his is a
multiyear project that is intended to improve the safety, serviceability, maintainability, usability, and repair the
interior and exterior of Central San’s properties, excluding treatment plant facilities.
T he work generally consists of interior modifications, a new lab workspace, and Americans with Disabilities Act
(ADA) parking lot upgrades at Bay 1 of the 4737 Imhoff Place Warehouse Building, which is a commercial
building partially occupied by Central San with the remaining space rented to businesses, as identified in
Attachment 1. T he current phase of the Project is to support the Environmental Compliance Group in Bay 1 and
relocate the Laboratory to allow for the rental of the connected Bay Nos. 2 and 11. T he Right-of-Way Group
has identified that the rental of Bay Nos. 2 and 11 could generate between $3,200 to $4,000 in monthly rent
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based current rental rates for similar spaces.
Central San staff prepared the plans and specifications for the Project. T he engineers estimated the
construction to be under $100,000. T his project was advertised on January 8 and January 11, 2018. Four (4)
sealed bids ranging from $109,200 to $158,000 were received and publicly opened on February 9, 2018. T he
Capital Projects Division conducted a technical and commercial review of the bids and determined that
Greentech Industry, Inc. (Greentech) is the lowest responsive and responsible bidder. References were
provided for Greentech and staff received satisfactory feedback. A summary of bids received is shown in
Attachment 2. Central San will administer the construction contract and provide contract administration,
inspection, survey, office engineering, and submittal review. Consultant inspection will be used to supplement
staff on an as-needed basis.
CE QA:
Staff has concluded that this project is exempt from the California Environmental Quality Act (C EQ A) under
Central San’s C EQ A Guidelines Section 15301 since it involves minor alterations to existing public facilities
involving no expansion of use. Approval of this project will establish the Board's independent finding that this
project is exempt from C EQ A.
ALT E RNAT I V E S /C O NS I D E RAT IO NS
T he work can also be performed in-house by Central San staff, but this is not recommended as Central San
does not have the staff and resources required to complete the project in a timely manner and this work will take
away from ongoing duties.
Another alternative would be to reject all bids, which is not recommended.
F I NANC IAL I M PAC T S
Approximately $205,300, including design, bid price, contingency, and construction management. T he Project is
included in the Fiscal Year (FY) 2017-18 C IB on page 184 with a total estimated project budget of $400,000 for
this fiscal year.
F inancial Impact Table:Amount
x F unds budgeted this F Y 2017-18 for this project $400,000
o F unds taken f rom current F Y 2017-18 C I B contingency $ 0
F unds transferred from current F Y 2017-18 projects :
o a. Updated forecast; estimated savings from project available $ 0
o b. Acceleration of f unds f or project that is budgeted in f uture year $ 0
o c. C ombined project scope f or bidding purposes: D P $ 0
o
d. P otential future year budget impact
(May be mitigated through (1) savings from close-outs of current
year projects; (2) reprioritizing future year projects; (3) cost
savings on f uture year projects)
$ 0
Total Current Year C ost $400,000
C O M M I T T E E RE C O M M E ND AT IO N
T he Engineering and Operations Committee reviewed this project at the meeting on March 13, 2018, and
recommended award of the project.
RE C O M M E ND E D B O ARD AC T I O N
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Staff recommends the following:
1. Find that the project is exempt from CE QA;
2. Award a construction contract in the amount of $109,200 for the construction of the Property and Building
Improvements - Phase 1, District Project 8247, to Greentech Industry, Inc., the lowest responsive and
responsible bidder; and
3. Authorize the General Manager to execute the Contract Documents subject to submittal requirements and
include up to a 15-percent contingency.
G O A L S I X: Embrace Technology, I nnovation and Environmental Sustainability
Strategy 2 - Evaluate Business Processes and Optimize Business Operations
AT TAC HM E NT S :
D escription
1. P roject L ocation Map
2. S ummary of B ids
3. P ost-B id/P reconstruction E stimate
4. P resentation
5. (Handout) P hoto 1
6. (Handout) P hoto 2
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ATTACHMENT 2
PROPERTY AND BUILDING IMPROVEMENTS-PHASE 1
DISTRICT PROJECT 8247
SUMMARY OF BIDS
PROJECT NO.: 8247 NO. OF ADDENDA: 1 DATE/TIME: FEBRUARY 9, 2018/2:00 PM
PROJECT NAME: PROPERTY AND BUILDING IMPROVEMENTS – PHASE 1
PROJECT MANAGER: CRAIG MIZUTANI
PROJECT LOCATION: 5019 IMHOFF PLACE, MARTINEZ, CALIFORNIA
ENGINEER'S ESTIMATE: $85,000 ($80,000-$95,000)
NO. BIDDER BID PRICE
1
Greentech Industry, Inc.
Concord, California
$109,200
2
J-Walt Construction, Inc.
Woodland, California
$138,000
3
B. Bros. Construction, Inc.
San Leandro, California
$155,650
4
CWS Construction Group, Inc.
Novato, California
$158,000
BIDS OPENED BY: /s/ Donna M. Anderson DATE: February 9, 2018
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ATTACHMENT 3
PROPERTY AND BUILDING IMPROVEMENTS-PHASE 1
DISTRICT PROJECT 8247
POST-BID/PRECONSTRUCTION ESTIMATE
No. Item Description Amounts
% of
Construction
Cost
1. CONSTRUCTION
a. Construction Contract $109,200
b. 15% Contingency $16,400
c. Permits $2,000
SUBTOTAL – CONSTRUCTION COST $127,600 100%
2. CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management $15,000
- Inspection $20,000
SUBTOTAL - CONSTRUCTION MANAGEMENT $35,000 27%
3. PREBID EXPENDITURES
a. Engineering (Design, Survey, Drafting) $42,700
SUBTOTAL - PREBID EXPENDITURES $42,700 33%
4.
TOTAL ESTIMATED PROJECT COST
$205,300
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1
PROPERTY AND BUILDING IMPROVEMENTS
PHASE 1, DISTRICT PROJECT 8247
Presented by
Edgar J. Lopez, PE
Capital Projects Division Manager
and
Craig Mizutani, PE
Senior Engineer
Engineering & Operations Committee
March 13, 2018 Meeting
PROPERTY AND BUILDING IMPROVEMENTS
•Purpose: Protect and enhance Central San's property
through needed building improvements and replacement
work
•Scope: The work generally consists of building
modifications, a new lab workspace, and Americans with
Disabilities Act (ADA) Parking lot upgrades
•The project is located at Bay 1 of the 4737 Imhoff Place
Warehouse Building which is a commercial building
partially used by Central San with the remaining space
rented to businesses
•FY 2017/18 Budget $400,000, spent ~$42,700 to date
•Remaining budget for Headquarters Office Building lobby
improvements
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2
PROJECT LOCATION
Filter Plant
PROJECT BUDGET
No. Item Description Amounts
% of
Construction
Cost
1. CONSTRUCTION
a. Construction Contract $109,200
b. 15% Contingency $16,400
c. Permits $2,000
SUBTOTAL – CONSTRUCTION COST
$127,600 100%
2. CONSTRUCTION MANAGEMENT
a. District Forces
- Construction Management $15,000
- Inspector $20,000
SUBTOTAL - CONSTRUCTION MANAGEMENT
$35,000 27%
3.PREBID EXPENDITURES
a. Engineering (Design, Survey, Drafting) $42,700
SUBTOTAL - PREBID EXPENDITURES
$42,700 33%
4.TOTAL ESTIMATED PROJECT COST $205,300
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3
STAFF RECOMMENDATION
•Staff recommends the following:
•Award a construction contract in the amount
of $109,200 for the construction of the Property and
Building Improvements, Phase 1, District Project 8247,
to Greentech Industry, Inc., the lowest responsive and
responsible bidder;
•Find that the Project is exempt from CEQA; and
•Authorize the General Manager to execute the Contract
Documents subject to submittal requirements and
include up to a 15-percent contingency.
QUESTIONS?
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