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HomeMy WebLinkAbout06. Approve appointment of retiree temporary HR analyst and waive 180-day waiting period Page 1 of 3 Item 6. CENTRAL SAN BOARD OF DIRECTORS ' POSITION PAPER MEETING DATE: MARCH 15, 2018 SUBJECT: APPROVE APPOINTMENT OF MS. TWI LA MULLENIX AS A RETIREE TEMPORARY HUMAN RESOURCES ANALYSTAND WAIVE THE 180-DAY WAITING PERIOD SUBMITTED BY: INITIATING DEPARTMENT: TEJI O'MALLEY, HUMAN RESOURCES OPERATIONS - POD - HUMAN RESOURCES MANAGER REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER Roger S. Bailey General Manager ISSUE Board approval is needed to hire a former District employee and to waive the 180 days that is required for the retiree to wait following the effective date of their retirement in order to be reemployed at the District. BACKGROUND Pursuant to Board Policy No. BP 033 - Hiring of District Retirees and Government Code 7522.56, the District may hire, without reinstatement to the retirement system, a former District employee if the retiree is needed due to an emergency situation that has the potential to halt critical public services or if they possess a skill set needed to perform specialized work of a limited duration. Requests to bring back retirees are made after careful evaluation on a case-by-case basis and with General Manager approval prior to Board review. The retiree can be hired by the District if the following conditions are met: • The retiree cannot work more than 960 hours per fiscal year. The 960-hour limit is inclusive for any service(s) performed by the retiree for any employer that is governed by the County Employees' Retirement Law(CERL). March 15, 2018 Regular Board Meeting Agenda Packet- Page 112 of 275 Page 2 of 3 • The retiree's hourly rate of pay cannot be less than the minimum or exceed the maximum of the published salary range for the job classification for which they are hired. • The retiree will receive no service credit or retirement rights for the temporary assignment. • If the retiree received any unemployment insurance compensation in the 12 months preceding the appointment, he or she is ineligible to be reemployed by the District. • The retiree must wait 180 days following the effective date of retirement in order to be reemployed at the District UNLESS the District certifies that the appointment is necessary prior to the conclusion of the 180-day waiting period and the action is approved in a public meeting by the Board of Directors. If the retiree received any retirement incentive from the District, he or she is ineligible to be hired prior to the 180 days. Ms. Twila Mullenix, Human Resources Analyst, has provided the District with a notice of her intent to retire effective March 30, 2018. Currently, Ms. Mullenix oversees the day-to-day administration of all District benefits. With the potential of the District to terminate the current benefit plans and transition all active employees and retirees to CalPERS medical, Ms. Mullenix's 18 years' of knowledge and expertise is needed and essential to ensuring a seamless transition. In addition, the District is currently implementing an electronic timekeeping system, which requires significant staff time from the Payroll Analyst, who was initially going to absorb many of the benefits functions upon Ms. Mullenix's retirement. The current business process mapping effort and future implementation of a new enterprise resource planning (ERP) software may also require Ms. Mullenix's assistance and specialized knowledge. Since the District is still negotiating with the bargaining units and the transition could take place at anytime, staff is requesting that the Board approve her appointment as a retiree, as well as waive the 180-day waiting period so the District can reemploy her as soon as she is needed. ALTERNATIVES/CONSIDERATIONS Do not approve Ms. Mullenix's appointment or the waiving of the 180-day waiting period. This is not recommended, as Ms. Mullenix's understanding of the District's benefits program is extensive and her skills and assistance will be required, on short notice, if the District transitions employees and retirees to CalPERS medical. FINANCIAL IMPACTS Ms. Mullenix would be hired as a temporary Human Resources Analyst, her current position, at E-Step of the S-72 range of the Human Resources Analyst, at a cost of $58.75 hourly. COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its March 6, 2018 meeting and recommended Board approval. RECOMMENDED BOARD ACTION Approve the appointment of Ms. Twila Mullenix as a retiree Temporary Human Resources Analyst and waive the 180-day waiting period. Strategic Plan Tie-In March 15, 2018 Regular Board Meeting Agenda Packet- Page 113 of 275 Page 3 of 3 GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels March 15, 2018 Regular Board Meeting Agenda Packet- Page 114 of 275