HomeMy WebLinkAboutAdministration MINUTES 02-13-18
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ADMINISTRATION COMMITTEE
M I N U T E S
Tuesday, February 13, 2018
8:30 a.m.
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Mike McGill
Member David Williams
Staff:
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Shari Deutsch, Risk Management Administrator (left after Item 3.a.)
Donna Anderson, Assistant to the Secretary of the District
1. Call Meeting to Order
Chair McGill called the meeting to order at 8:30 a.m.
2. Public Comments
None.
3. Items for Committee Recommendation to Board
a. Review draft Position Paper for Central Contra Costa Sanitary District
(Central San) to adopt Resolution No. 2018- adopting Volume 1 and
portions of Volume 2 of the Contra Costa County Hazard Mitigation Plan
(CCCHMP)
Ms. Deutsch presented a binder containing selected portions of the
CCCHMP final draft dated January 2018, noting that Volume 1 applies to
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DAVID R, WILLIAMS
President Pro Tem
PAUL H. CAUSEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
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all 35 participating agencies. Volume 2, however, contains a chapter
pertaining to each individual agency, as well as an index and appendices
that apply to all agencies. The CCCHMP, which has been submitted to
Federal Emergency Management Administration (FEMA) and is expected
to be approved in the next few weeks, will be effective for five years from
the date the Board adopted it.
Ms. Deutsch stated that the information contained in the CCCHMP reflects
the hazards, capabilities, and intentions of the planning partnership at a
single point in time. The plan becomes a living document through annual
progress reporting and major updates every five years. The proposed
recommendation asks the Board to adopt the document as an update to
the plan already adopted in 2012.
In response to a question from Member Williams, Ms. Deutsch said she
served as the Vice Chair of the CCCHMP Steering Committee, comprised
of 13 representatives from participating agencies, which oversaw the
planning and development process for the 2018 plan update. She said
FEMA is currently reviewing all sections of the CCCHMP to be sure the
plan and the planning process complied with federal requirements.
Ms. Deutsch noted that the final draft CCCHMP cannot be changed at
this point because it has already been submitted to FEMA; however,
updates will be made via annual progress reporting. Member Williams
commented that the issue for Board Members is to know that the plan is
the result of staff working with other agencies to coordinate hazard
mitigation efforts within the County. Therefore, from a policy perspective,
he was comfortable adopting the CCCHMP.
Ms. Deutsch responded to several questions from Chair McGill regarding
Table 18-3, specifically the line items for staff with training in benefit/cost
analysis, grant writers, and the status of Central San’s Continuity of
Operation Plan and the linkage between that and the Emergency
Response Plan.
Chair McGill noted that the Central San Academy was not listed among
the Community Education and Outreach paragraph under Section
18.10. Ms. Deutsch said that was an oversight and will be included in the
first annual progress report.
Chair McGill expressed an interest in being involved earlier in the planning
process for the portion relating to Central San, to which Ms. Deutsch
suggested bringing the Committee a draft of Central San’s annex for
review before inclusion in the final draft with the next update. Chair McGill
agreed, noting that he would also like to receive periodic briefings during
the development of future updates.
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COMMITTEE ACTION: Reviewed and recommended Board adoption of
Volume 1 and portions of Volume 2 of the CCCHMP. The Committee
also requested that staff provide the Committee with a draft of Central
San’s annex for review before inclusion of the final draft with the next
update, as well as periodic briefings during the development of future
updates.
b. Review material in advance of March 15, 2018 public hearing for annual
review of Board Member compensation and benefits
Member Williams stated that the survey data from cities within Central San’s
service area was most relevant in his opinion. In relation to the cities,
Central San’s stipend is toward the top; in fact, many cities have no stipend,
compensation or benefits. Therefore, he said he was inclined to
recommend no changes to Board Member compensation or benefits, and
Chair McGill concurred.
COMMITTEE ACTION: Reviewed and recommended no change to
current Board compensation and benefits.
4. Other Items
a. Receive Second Quarter Update of FY 2017-18 Strategic Plan Tracking
Member Williams noted that the item under Goal 1 to evaluate and
improve the process for managing District electronic records (including
email) was shown as “on hold indefinitely.” Ms. Sasaki explained that the
IT Division has been spread thin with numerous other pressing matters
and it is important that any electronic records management systems be
done in coordination with other software implementations already in the
works. She noted that this Key Success Measure would be addressed
more definitively in the FY 2018-20 Strategic Plan.
COMMITTEE ACTION: Received the update.
b. Review of presentation given at 2017 California Public Employers Labor
Relations Association (CALPELRA) Conference titled “Eliminating Retiree
Health Liability While Preserving Benefits”
Ms. O’Malley reviewed the information included with the agenda material
and responded to questions from the Committee. In summary, she said
the two case studies covered in the presentation involved reducing an
employer’s liability for medical benefits by moving from a defined benefit
plan to a defined contribution plan through the use of a Health
Reimbursement Account (HRA). Use of an HRA provides more flexibility
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for the employer in terms of plan design, which is at the discretion of the
employer. It also does not add to pensionable contribution. It is basically
a pay-as-you go option with no unfunded liability.
Ms. Sasaki added that an HRA is an employer-paid benefit; employees do
not contribute.
Ms. O’Malley noted that, as with any employee benefit, a move to a
defined contribution plan for medical benefits would have to be negotiated
with the bargaining units.
COMMITTEE ACTION: Requested that generic, high-level options
with regard to the possibility of moving from a defined benefit plan to
a defined contribution plan for medical benefits be provided at a
future meeting.
c. Receive semiannual update on participation in Talksics Toastmasters
Club
COMMITTEE ACTION: Received the update.
d. Receive list of Scheduled/Parking Lot items
COMMITTEE ACTION: Received and provided input to staff.
5. Announcements
a. Mr. Bailey welcomed newly appointed Secretary of the District Katie Young.
b. Mr. Bailey also noted that each Board Member should have received a
response letter from the City of Pleasant Hill on discussions regarding the
recently completed Pleasant Hill/Grayson Creek Sewer Renovation Project.
6. Future Scheduled Meetings
Tuesday, March 6, 2018 at 8:30 a.m.
Tuesday, April 10, 2018 at 8:30 a.m.
Tuesday, May 8, 2018 at 8:30 a.m.
7. Suggestions for Future Agenda Items
None.
8. Adjournment – at 10:03 a.m.
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