HomeMy WebLinkAboutEngineering & Operations MINUTES 02-20-18
REGULAR MEETING OF THE
CENTRAL CONTRA COSTA
SANITARY DISTRICT
ENGINEERING & OPERATIONS
COMMITTEE
MINUTES
Tuesday, February 20, 2018
9:00 a.m.
2nd Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Mike McGill
Guests:
Andre Gharagozian, Carollo Engineers Inc.
Zaheer Shaikh, Carollo Engineers Inc.
Staff:
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Chathura Abeyrathna, Associate Engineer (left after Item 3.c.)
Nancy Molina, Associate Engineer (present during Item 3.b.)
Mark Wenslawski, Associate Engineer (left after Item 3.a.)
Amal Lyon, Accountant
Cindy Granzella, Senior Administrative Technician
1. Call Meeting to Order
Chair Causey called the meeting to order at 9:10 a.m.
2. Public Comments
None.
BOARD OF DIRECTORS:
JAMES A. NEJEDLY
President
DAVID R, WILLIAMS
President Pro Tem
PAUL H. CAUSEY
MICHAEL R. MCGILL
TAD J. PILECKI
PHONE: (925) 228-9500
FAX: (925) 372-0192
www.centralsan.org
March 1, 2018 Regular Board Meeting Agenda Packet - Page 182 of 228
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Engineering & Operations Committee Minutes
February 20, 2018
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3. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of $3,450,940 to Cratus, Inc., for the South Orinda Sewer
Renovations, Phase 6, District Project 8433; consider exemption from the
California Environmental Quality Act (CEQA); authorize up to a 10%
contingency; and authorize transfer of $968,762 in the Capital
Improvement Program
Mr. Lopez reviewed the information included in the agenda materials. He
explained that the project identified 3,600 linear feet of sewer to be
replaced in coordination with the City of Orinda’s paving schedule. Staff
looked at the areas the City is repaving to evaluate what other pipes can
be replaced sooner to avoid additional paving or public impact within the
next five years. Mr. Petit explained that these pipes have already been
identified as needing replacement, but the schedule is being adjusted to
work with the City. Due to the City’s aggressive schedule and potential to
change, future sewer projects will continue the ongoing coordination
between both parties. Central San has worked with the City on various
successful projects and have a great working relationship. The majority,
approximately 70% of this project, is replacing sewers that Collection
System Operations refers to as “hot spots”, which are being maintained on
a three-month or less schedule.
Member McGill recommended Board approval of the project. Chair
Causey also supported the project but expressed concern with the
transferring of funds from other projects to fund this project. He would
prefer that transfers be made from reserves or contingency instead. Chair
Causey recommended 3 of the 4 staff recommendations, but stated he
could not support Board approval on the transfer of funds in the Capital
Improvement Program. However, after discussion, the Committee
supported to include this item under the Board Consent Calendar.
Member Causey supported that this item be on the Board Consent
Calendar but indicated that he would likely make a statement regarding
the funding.
COMMITTEE ACTION: Reviewed and recommended Board approval.
b. Review draft Position Paper to authorize the General Manager to execute
a professional engineering services agreement with a cost ceiling of
$850,000 with Carollo Engineers Inc. for design of the Mechanical and
Concrete Renovations, District Project 7351
Mr. Lopez reviewed the presentation included in the agenda materials and
responded to questions. Member McGill recommended Board approval.
Chair Causey also recommended Board approval but would like staff to
March 1, 2018 Regular Board Meeting Agenda Packet - Page 183 of 228
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Engineering & Operations Committee Minutes
February 20, 2018
Page 3
reference District Project 7328 in the recommendation since both projects
would be impacted.
COMMITTEE ACTION: Reviewed and recommended Board approval
with minor edits to the Position Paper.
c. Review draft Position Paper to approve a contingency project in the
amount of $1,400,000 for the Recycled Water Clearwell Repairs, District
Project 7365; consider exemption from the California Environmental
Quality Act (CEQA); and authorize a transfer of funds within the Capital
Improvement Budget
Mr. Lopez reviewed the presentation included in the agenda materials.
Mr. Petit explained that this project is meant to get the west cell in service,
and continue inspection and repair of the cover of the east cell. He stated
that this recommendation will have the west cell up and running by this
summer, as time is of the essence.
Member McGill recommended Board approval on the project. Chair
Causey also supported the project; however, he recommended only 2 of
the 3 staff recommendations, stating that he could not recommend Board
approval on the transfer of funds in the Capital Improvement Program as
stated during Item 3.a. Both Members agreed to have this item listed as
part of the Board Consent Calendar. Member Causey said that he may
make a statement regarding funding at the Board meeting.
COMMITTEE ACTION: Reviewed and recommended Board approval.
4. Other Items
a.* Ten-year Capital Improvement Plan (CIP) Update and Proposed Fiscal
Year (FY) 2018-19 Capital Improvement Budget (CIB)
Mr. Petit explained that this information will be presented to the full Board
at the March 8, 2018 Financial Planning Workshop.
Mr. Petit reviewed an updated presentation (attached).
Chair Causey suggested adding a scenario for the workshop with more
contingency to make it at least $5 million.
COMMITTEE ACTION: Received the information and provided input
to staff.
March 1, 2018 Regular Board Meeting Agenda Packet - Page 184 of 228
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Engineering & Operations Committee Minutes
February 20, 2018
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b. Report on Capital Project budget transfers
This Item was not discussed due to time constraints.
COMMITTEE ACTION: None.
c. Receive list of Scheduled/Parking Lot items
This Item was not discussed due to time constraints.
COMMITTEE ACTION: None.
5. Announcements
None.
6. Future Scheduled Meetings
a. Tuesday, February 20, 2018 at 9:00 a.m.
Tuesday, March 13, 2018 at 9:00 a.m.
Wednesday, April 25, 2018 at 9:00 a.m.
7. Suggestions for future agenda items
None.
8. Adjournment – at 11:18 a.m.
* Attachment
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