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HomeMy WebLinkAbout03.b. Review draft Position Paper to approve appointment of Ms. Twila Mullenix as a retiree temporary Human Resources Analyst and waive the 180-day waiting period Page 1 of 2 Item 3.b. CENTRAL SAN BOARD OF DIRECTORS POSITION PAPER DRAFT MEETING DATE: MARCH 6, 2018 SUBJECT: REVIEW DRAFT POSITION PAPER TO APPROVE APPOINTMENT OF MS. TWI LA MULLENIX AS A RETIREE TEMPORARY HUMAN RESOURCES ANALYSTAND WAIVE THE 180-DAYWAITING PERIOD SUBMITTED BY: INITIATING DEPARTMENT: TEJI O'MALLEY, HUMAN RESOURCES OPERATIONS - POD - HUMAN RESOURCES MANAGER REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER ROGER S. BAILEY, GENERAL MANAGER ISSUE Board approval is needed to hire a former District employee and to waive the 180 days that is required for the retiree to wait following the effective date of their retirement in order to be reemployed at the District. BACKGROUND Pursuant to Board Policy No. BP 033 - Hiring of District Retirees and Government Code 7522.56, the District may hire, without reinstatement to the retirement system, a former District employee if the retiree is needed due to an emergency situation that has the potential to halt critical public services or if they possess a skill set needed to perform specialized work of a limited duration. The retiree can be hired by the District if the following conditions are met: • The retiree cannot work more than 960 hours per fiscal year. The 960-hour limit is inclusive for any service(s) performed by the retiree for any employer that is governed by the County Employees' Retirement Law(CERL). • The retiree's hourly rate of pay cannot be less than the minimum or exceed the maximum of the published salary range for the job classification for which they are hired. • The retiree will receive no service credit or retirement rights for the temporary assignment. • If the retiree received any unemployment insurance compensation in the 12 months preceding the appointment, he or she is ineligible to be reemployed by the District. • The retiree must wait 180 days following the effective date of retirement in order to be reemployed at the District UNLESS the District certifies that the appointment is necessary prior to the conclusion of the 180-day waiting period and the action is approved in a public meeting by the Board of Directors. March 6, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 6 of 58 Page 2 of 2 If the retiree received any retirement incentive from the District, he or she is ineligible to be hired prior to the 180 days. Ms. Twila Mullenix, Human Resources Analyst, has provided the District with a notice of her intent to retire effective March 30, 2018. Currently, Ms. Mullenix oversees the day-to-day administration of all District benefits. With the potential of the District to terminate the current benefit plans and transition all active employees and retirees to CaIPERS medical, Ms. Mullenix's 18 years' of knowledge and expertise is needed and essential to ensuring a seamless transition. Since the District is still negotiating with the bargaining units and the transition could take place at anytime, staff is requesting that the Board approve her appointment as a retiree, as well as waive the 180-day waiting period so the District can reemploy her as soon as she is needed. ALTERNATIVES/CONSIDERATIONS Do not approve Ms. Mullenix's appointment or the waiving of the 180-day waiting period. This is not recommended, as Ms. Mullenix's understanding of the District's benefits program is extensive and her skills and assistance will be required, on short notice, if the District transitions employees and retirees to CaIPERS medical. FINANCIAL IMPACTS Ms. Mullenix would be hired as a temporary Human Resources Analyst, her current position, at E-Step of the S-72 range of the Human Resources Analyst, at a cost of $58.75 hourly or$10,183.37 monthly full time. COMMITTEE RECOMMENDATION The Administration Committee reviewed this matter at its March 6, 2018 meeting and recommended... RECOMMENDED BOARD ACTION Approve the appointment of Ms. Twila Mullenix as a retiree Temporary Human Resources Analyst and waive the 180-day waiting period. March 6, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 7 of 58