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HomeMy WebLinkAbout11.c. Minutes-Engineering & Operations Committee 02-20-18 Page 1 of 44 Item II.c. 1 Central Contra Costa Sanitary District March 1, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: FEBRUARY20, 2018 - ENGINEERING & OPERATIONS COMMITTEE - CHAIR CAUSEYAND MEMBER MCGILL Attached are minutes of the above Committee meeting. Strategic Plan Tie-In GOAL ONE:Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Minutes of 02-20-18 Engineering & Operations Committee Meeting March 1, 2018 Regular Board Meeting Agenda Packet- Page 181 of 225 Page 2 of 44 CENTRAL SAN CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF REGULAR MEETING OF THE BOARD OF DIRECTORS: CENTRAL CONTRA COSTA JAMES A.NEJEDLY SANITARY DISTRICT President ENGINEERING & OPERATIONS DAVIDWILLIAMS Presiddent Pro Tem COMMITTEE PAUL CAUSEY MICHAEL R.MCGILL TAD J PHECKI MINUTES PHONE: (925)228-9500 FAX.- (925)372-0192 Tuesday, February 20, 2018 www.centralvan.org 9:00 a.m. 21d Floor Conference Room 5019 Imhoff Place Martinez, California Committee: Chair Paul Causey Member Mike McGill Guests: Andre Gharagozian, Carollo Engineers Inc. Zaheer Shaikh, Carollo Engineers Inc. Staff. Roger S. Bailey, General Manager Katie Young, Secretary of the District Ann Sasaki, Deputy General Manager Phil Leiber, Director of Finance and Administration Jean-Marc Petit, Director of Engineering and Technical Services Edgar Lopez, Capital Projects Division Manager Chathura Abeyrathna, Associate Engineer (left after Item 3.c.) Nancy Molina, Associate Engineer (present during Item 3.b.) Mark Wenslawski, Associate Engineer (left after Item 3.a.) Amal Lyon, Accountant Cindy Granzella, Senior Administrative Technician 1. Call Meeting to Order Chair Causey called the meeting to order at 9:10 a.m. 2. Public Comments None. March 1, 2018 Regular Board Meeting Agenda Packet- Page 182 of 225 Page 3 of 44 Engineering & Operations Committee Minutes February 20, 2018 Page 2 3. Items for Committee Recommendation to Board a. Review draft Position Paper to award a construction contract in the amount of$3,450,940 to Cratus, Inc., for the South Orinda Sewer Renovations, Phase 6, District Project 8433; consider exemption from the California Environmental Quality Act (CEQA); authorize up to a 10% contingency; and authorize transfer of $968,762 in the Capital Improvement Program Mr. Lopez reviewed the information included in the agenda materials. He explained that the project identified 3,600 linear feet of sewer to be replaced in coordination with the City of Orinda's paving schedule. Staff looked at the areas the City is repaving to evaluate what other pipes can be replaced sooner to avoid additional paving or public impact within the next five years. Mr. Petit explained that these pipes have already been identified as needing replacement, but the schedule is being adjusted to work with the City. Due to the City's aggressive schedule and potential to change, future sewer projects will continue the ongoing coordination between both parties. Central San has worked with the City on various successful projects and have a great working relationship. The majority, approximately 70% of this project, is replacing sewers that Collection System Operations refers to as "hot spots'; which are being maintained on a three-month or less schedule. Member McGill recommended Board approval of the project. Chair Causey also supported the project but expressed concern with the transferring of funds from other projects to fund this project. He would prefer that transfers be made from reserves or contingency instead. Chair Causey recommended 3 of the 4 staff recommendations, but stated he could not support Board approval on the transfer of funds in the Capital Improvement Program. However, after discussion, the Committee supported to include this item under the Board Consent Calendar. Member Causey supported that this item be on the Board Consent Calendar but indicated that he would likely make a statement regarding the funding. COMMITTEE ACTION: Reviewed and recommended Board approval. b. Review draft Position Paper to authorize the General Manager to execute a professional engineering services agreement with a cost ceiling of $850,000 with Carollo Engineers Inc. for design of the Mechanical and Concrete Renovations, District Project 7351 Mr. Lopez reviewed the presentation included in the agenda materials and responded to questions. Member McGill recommended Board approval. Chair Causey also recommended Board approval but would like staff to March 1, 2018 Regular Board Meeting Agenda Packet- Page 183 of 225 Page 4 of 44 Engineering & Operations Committee Minutes February 20, 2018 Page 3 reference District Project 7328 in the recommendation since both projects would be impacted. COMMITTEE ACTION: Reviewed and recommended Board approval with minor edits to the Position Paper. C. Review draft Position Paper to approve a contingency project in the amount of$1,400,000 for the Recycled Water Clearwell Repairs, District Project 7365; consider exemption from the California Environmental Quality Act (CEQA); and authorize a transfer of funds within the Capital Improvement Budget Mr. Lopez reviewed the presentation included in the agenda materials. Mr. Petit explained that this project is meant to get the west cell in service, and continue inspection and repair of the cover of the east cell. He stated that this recommendation will have the west cell up and running by this summer, as time is of the essence. Member McGill recommended Board approval on the project. Chair Causey also supported the project, however, he recommended only 2 of the 3 staff recommendations, stating that he could not recommend Board approval on the transfer of funds in the Capital Improvement Program as stated during Item 3.a. Both Members agreed to have this item listed as part of the Board Consent Calendar. Member Causey said that he may make a statement regarding funding at the Board meeting. COMMITTEE ACTION: Reviewed and recommended Board approval. 4. Other Items a.* Ten-year Capital Improvement Plan (CIP) Update and Proposed Fiscal Year (FY) 2018-19 Capital Improvement Budget (CIB) Mr. Petit explained that this information will be presented to the full Board at the March 8, 2018 Financial Planning Workshop. Mr. Petit reviewed an updated presentation (attached). Chair Causey suggested adding a scenario for the workshop with more contingency to make it at least $5 million. COMMITTEE ACTION: Received the information and provided input to staff. March 1, 2018 Regular Board Meeting Agenda Packet- Page 184 of 225 Page 5 of 44 Engineering & Operations Committee Minutes February 20, 2018 Page 4 b. Report on Capital Project budget transfers This Item was not discussed due to time constraints. COMMITTEE ACTION: None. C. Receive list of Scheduled/Parking Lot items This Item was not discussed due to time constraints. COMMITTEE ACTION: None. 5. Announcements None. 6. Future Scheduled Meetings a. Tuesday, February 20, 2018 at 9:00 a.m. Tuesday, March 13, 2018 at 9:00 a.m. Wednesday, April 25, 2018 at 9:00 a.m. 7. Suggestions for future agenda items None. 8. Adjournment— at 11:18 a.m. * Attachment March 1, 2018 Regular Board Meeting Agenda Packet- Page 185 of 225 Item 4.a. (Committee Handout) r r TEN-YEARCIPUPDATE AND _ PROPOSED FY 2018= 19 IB Engineering and Operations Committee February 20, 2018 March 1, 2018 Regular Board Meeting Agenda Packet- Page 186 of 225 FY 2017=18 CIB EXPENDITURES UPDATE • FY 2017-18 CIB is $46.5 Million: $42.8 Million Adopted + $3.7 Million in Carry Forward • Total of 74 projects in the CIB • As of the end of January 2018: e $21 .2 Million in CIB expenditures • CIB on-track for1 ro'ected expenditures of over 90% of p total budget "ti rs3 ,c ^r ^ eu S. Y.Waid March 1, 2018 Regular Board Meeting Agenda Packet- Page 187 of 225 FY 2017=18 AccomPLISHMENTS e BY EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER cEF-FTt CI+FTFI:afTl ..• March 1, 2018 Regular Board Meeting Agenda Packet- Page 188 of 225 HEADWORKS SCREENING UPGRADE • Washer/Compactor and Screening Disposal System installed and operating Project 65% Complete and on 12.04 2-317 10 29 schedule Two new 1/4-inch Multi- rake Bar screens installed All channels will have screens; four new and two refurbished f it March 1, 2018 Regular Board Meeting Agenda Packet- Page 189 of 225 COGEN OPTIMIZATION PROJECT -~ • 100% Complete Wr- • Installed new catalyst to reduce carbon monoxide t, r by minimum of 50%; assure regulatory compliance " '�� - • Cogen can operate at a _ - higher output, 3,000 kW OPP 996 • Installed evaporative 12 , 04 - 2017 cooling to improve summer efficiency 1 March 1, 2018 Regular Board Meeting Agenda Packet- Page 190 of 225 SCRUBBER PILOT i�r �►+. i�� „ -fie' 4 � .. II I � � r • • Complete Validated scrubber performance without I • with • • L. Gained II • operations experience ;.. ►, Confirmed design criteria • air I • liquid streamsMarch 1, 2018 Regular Board Meeting Agenda Packet- Page 191 of 225 '� I�{}�_",�iRy��. iutlllti1H155 1r111�L�_. S PUMP AND BLOWER BUILDING SEISMIC UPGRADES 95% Complete Major coordination needed for Mechanical, Electrical, and Controls relocation • under budget a r I �Y 11 r :. .:•��,;�;; :�.,, O8� 02120 i 6 ! 1 05 Mmw" \� it '�;�,�`�- ',',�r�':` •'. .��;' • yq '•* . n PLEASANT HILL GRAYSON CREEK TRUNK SEWER e Notice of Completion Filed Contractor 00% complete, 10,000 feet of trunk sewer replaced Quitclaim easements Few - oe. +� •,�� . 4`.%� .+�� v�'1�a .�2r .:-s'. �fir-• �� a"!:^ _ ;.�� .� SEWER RENOVATION PROJECTS COMPLETED 5 MILES OF SEWERS REPLACED � � ?3c;.1:�-'_c �' y e',:• J�, �:moi. � ,�/�- � Walnut• Phase Installed Phase• Lafayette, Phase 11 — Installed 8,400 feet of sewers and abandoned Via- Robles Pump Station • Martinez, Installed 8,700 of March 1, 2018 Regular Board Meeting Agenda Packet- Page 194 of 225 UPDATE ON TEN-YEAR CAPITAL IMPROVEMENT PLAN (CIP BY MEAN-MARC PETIT, DIRECTOR OF ENGINEERING & TECHNICAL SERVICES EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER March 1, 2018 Regular Board Meeting Agenda Packet- Page 195 of 225 FY 2017=18 CWMP TEN-YEAR CIP $873M OF IMPROVEMENTS IDENTIFIED FY17 18 FYI 19 FY19 20 FY20 21 FY21 22 FY2Z123 FY2 24 FY2 25 FY25 26 PVWdl7 Programs— 2019 2019 2020 2021 2022 2023 2024 2029 2026 2027 reatment Plant $18,044,950 $18,707,219 $50,502,244 $48,611,109 $46,181,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325 Solids Improvements Phase 263(Dieesters+F81) $0 6o $0 $0 $0 $0 $0 $20,190,449 $20,190,449 $20,190,449 System $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025 ecycied Water $460,000 $540,1100 $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 $9,099,080 $125,000 $125,000 $4,277,050 $2,911,965 $3,455,778 $1,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000 $1,500,000 $1,500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 542,774,120 $40,839,212 $92,919,998 $96,325,074 $96,689,971 $99,579,233 $95,373,281 $99,201,437 5101,048,026 $107,980,799 (In 2016 Dollars) $120,000,000 $100,000,000 $80,000,000 T $60,000,000 $40,000,000 $20,000,000 $0 e�-1 ami N N N N N N N ta N El General Improvements Recycled Water Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant Collection System March 1, 2018 Regular Board Meeting Agenda Packet- Page 196 of 225 FOUR MAJOR CIP DRIVERS Drivers - Descriptions Maintain performance and reliability of 1 Aging Infrastructure existing assets to ensure reliable treatment of wastewater Increase capacity of existing facilities to 2 Capacity accommodate planned growth for the communities we serve Reliably comply with regulatory requirements 3 Regulatory that are designed to protect human health and the environment & Plan for anticipated future regulatory requirements Minimize life-cycle costs, maximize benefits, 4 Sustainability and achieve economic stability through optimization, resiliency, resource recovery, and energy projects March 1, 2018 Regular Board Meeting Agenda Packet- Page 197 of 225 TEN YEAR CIP PROCESS AND DEVELOPMENT • CIP is based on Overall District Needs Assessment: CWMP identified work (what, when, where, cost estimate) Operations needs and coordination Criticality and (re)scheduled projects Will be tracked with new PMIS • Several new Major projects are or will be in predesign in FY 17-18 and will continue in FY 18-19 Pump Stations, Solids Phase 1 , Filter and Clearwell, Mechanical and Concrete, Collection System R&R, Server room, etc. • Scheduling of projects for CIB based on operational needs and predesign efforts Constructability March 1, 2018 Regular Board Meeting Agenda Packet- Page 198 of 225 COORDINATION WITH OPERATIONS IS ESSENTIAL • Asset Management — CMMS: CityWorksTM Scheduling of Replacements of Assets • Project Coordination and Sequencing • Safety, Equipment and Plant Shutdowns • Optimizations through Replacement and Rehabilitation • Design reviews, construction support Identifying urgent and critical repairs .rte March 1, 2018 Regular Board Meeting Agenda Packet- Page 199 of 225 CIB PRIORITIZATION • Only the most critical projects are included in the CIB • Criteria includes: Essential Commitments (Regulatory Compliance, Safety, Board Policy, Strategic Plan) Project Benefits (Reduces O&M , optimizes f expenditures, scheduling of project phasing, reduces environmental impacts, etc.) Operational Reliability Mana ement Reliabilitp YManagement, Y and System Performance, improves resiliency) Y Majority of projects listed in the CIB are ranked Critical Woo March 1, 2018 Regular Board Meeting Agenda Packet- Page 200 of 225 PROPOSED MAJOR GRANGES IN CIP Changes Impact on 10-Year CIP Future 20-Year CIP . ion 11 1 Solids Phase 1 Predesign confirmed that Moved Phase 2 Solids Phase 2 and Phase 3 Multiple Hearth Furnaces have sufficient project (Anaerobic Solids now combined capacity for next 20 years Digesters) to future and and scheduled for combined with Phase 3 design in year 18 in 20-Year CIP 2 Clearwell Improvements Moved to FY 2018 from None FY 2023-24 3 Sewer Renovation Program: Decelerated Updating InfoMasterlm None at this time planned increase in rate of replacement program with new data to predict rate of sewer piping replacement March 1, 2018 Regular Board Meeting Agenda Packet- Page 201 of 225 FY 2017 CWMP TEN-YEAR CIP $873M OF IMPROVEMENTS IDENTIFIED FY17/19 FYIA119 FY19 20 FY 21 FY21122 FY "ZwA4 "FA 15 FY25 26 FY2 x 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 Treatment Plant lids Improvements Phase 2k3(Digesters+F81) SD $0 SD $0 $0 $0 $0 $20,190,449 $20,190,449 $20,190,449 SyMM $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025 esyclad WA r $460,000 $540,000 $1,209,665 $5,770,993 $5,770,993 5125,000 $1,646,920 $9,099,08!1 $125,000 $125,000 $4,277,050 $2,911,%5 $3,455,778 $1,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000 $1.500,000 $1.500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,1100 $2,000,000 $2,000,000 $2,000,000 F.lermtincl iowre tlnfonded) $42,774,120 $40,839,212 $92,!1!,!!8 $%,325,071 $%,6M,971 $99,579,133 $95,373,281 $99,201,437 $101,048,026 $107,980,799 $120,000,000 $100,000,000 _ _ _ _ Item 1 r $80a0w,000 $60,OWaWO 0101 $40,000,000 F $20,000,000 F $0 00 C1 O rl N M � N l0 n N c-1 N N N N N N N N ~! d rl e}°1 yNy N yN N }N yNy }N} }N i1. ii � LL � i1. LL LL 0 General Improvements Recycled Water Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant Collection System March 1, 2018 Regular Board Meeting Agenda Packet- Page 202 of 225 FY 2017 CWMP TEN-YEAR CIP $873M OF IMPROVEMENTS IDENTIFIED FY37 19 FYMU19 FYl 20 FY2CV21FY21122 FT22J23 fY 4 "24 175 FY25 26 FY2 x7 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 �raatment Plant $18,044,950 $18,707,219 $50,502,244 $48,611,109 $46,161,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325 iolids Improvements Phase 2&310igesten♦F811 $0 50 $0 $0 $0 $0 50 $20,190,449 $20,190,449 $20,190,449 SY m 518,492,120 $17,180,029 $35,752,312 $37,999,695 539,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025 ecycled Water $460,000 SWAM $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 59,099,080 $125,000 $125,000 $4,277,050 $2,911,965 $3,455,778 11,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000 51,500,000 $1,500,000 $2,000,000 $2poo— $2.000,000 $2,000,000 $2,000,000 $2,000,000 $2,000.000 $2,000,000 $42,774,120 540,839,212 $92,919,998 596,325,074 $96,689,971 S99,579,233 $95,373,281 $99,201,437 $101,048,026 $107,980,799 $120,000,000 $100,000,000 _ _ Item 2 t $80,000,000 �� $60,000,000 $40,000,000 $20,000,000 $0 — - 00 Ch 0 at Ln 1-1;Z- � r � }N Y. � 1}L it iL IL iL iL iL } t3 General Improvements Recycled Water Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant Collection System EwnrAt contigs 29{!1 —I ' March 1, 2018 Regular Board Meeting Agenda Packet- Page 203 of 225 FY 2017 CWMP TEN=YEAR CIP $873M OF IMPROVEMENTS IDENTIFIED FY17 18 FY 19 FYl 20 FY70 21 FY2 22 FY2 4 F 23 FYZ3 2Y2 25 FY25 26 FY26 27 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 realment Plant $18,044,950 $18,707,219 $50,502,244 548,611,109 546,181,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325 oBds Improvements Phase 2&3(018estenr FBI) $0 $1) $0 $0 50 $0 $0 $20,190,449 $20,190,449 $20,190,449 WO-M $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,86 $$36.758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025 ecycled Water $460,000 $5401000 $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 $9,099,080 $125,000 $125,000 54,277,050 $2,911,965 $3,455,778 $1,943,278 $3,297,500 $4,172,500 51,797,500 $2,797,5W $1,797,500 $2,570,000 $1,500.000 $1,500,001) $2,000,000 $2.000.000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $12,774,120 $40,839,212 $92,919,998 $96,325,074 $96.6&9,971 $99,579,233 $95,373,281 $99,201,437 $101,048,026 $107,980,799 $120,000,000 $100,000,000 _ _ Item 3 $80,0oo,o00 i $60,000,000 $40,000,000 i $20,000,000 1 $o 00 00 M O M v ]n t0 r o General Improvements Recycled Water Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant Collection System 4 ter: --- March 1, 2018 Regular Board Meeting Agenda Packet- Page 204 of 225 PROPOSED FY 2018=1 9 TEN-YEAR CIP $784M OFIMPROVEMENTS i 2 3 4 5 hS q 1C Prior Year FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY26/27 FY27/28 FY 17-18 1 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 Ireatment Plant $18,045,000 $16,865,000 $37,391,500 $50,980,500 $67,433,250 $55,394,250 $35,813,500 $36,525,000 $33,746,000 $46,264,000 $35,813,000 Collections tem $18,492,000 $19,346,835 $25,342,755 $34,307,355 $32,142,275 $40,271,715 $32,051,875 $27,883,635 $34,789,000 $26,295,000 $28,092,000 Recyc,ed Water $460,000 $2,857,000 $8,125,000 $8,125,000 $3,125,000 $125,000 $125,000 $125,000 $125,000 $125,000 $125,000 General Improvements 1 $4,277,000 $4,750,000 $3,820,000 $2,520,000 $2,320,000 $2,320,000 $1,820,000 $1,820,000 $1,820,000 $1,820,000 $1,820,000 Contin enc $1,500,000 $1,500,000 1 $2,000,000 1 $2,000,000 $2,000,000 $2,000,000 $2,000,000 1 $2,000,000 $2,000,000 $2,000,000 $2,000,000 Revised Total CIP $42,774,000 $45,318,835 1$76,679,255 1 $97,932,855 $107,020,525 $100,110,965 $71,810,375 $68,353,635 $72,480,000 $76,504,000 $67,850,000 ExistingCIP $42,774,000 $42,064,170 1$92,828,0601 $96,329,940 $96,693,000 $99,586,000 $95,378,0001$99,205,000 $101,051,000 $107,893,000 $101,148,000 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 IF $20,000,000 1 $0 co co o c N N N N N N N N Collection System Treatment Plant Recycled Water .General Improvements • Contingency March 1, 2018 Regular Board Meeting Agenda Packet- Page 205 of 225 CHANGES IN THE 20-YEAR CIP $120,000,000 $100,000,000 $80,000,000 $60,000,000 $401,000,000 �I $20,000,000 $0 N M Yf to N 00 C> O r N M 1ff w 1� r N N N N N N N N N M M M M M M M } CO CA O r N M v! O N CO CD O a M N w N N N N N N N N N M M M M M M = LL LL LL LL IL LL LL LL LL LL LL LL LL LL LL LL LL LL LL a Collection System Treatment Plant Recycled Water -,General Improvements Contingency March 1, 2018 Regular Board Meeting Agenda Packet- Page 206 of 225 PRELIMINARY FIVE-YEAR CIP ($427M FY18/19 FY19/20 FY2O/21 FY21/22 FY22/23 2019 2020 2021 2022 2023 Treatment Plant $16,865,000 $37,391,500 $50,980,500 $67,433,250 $55,394,250 Collection System $19,346,835 $25,342,755 $34,307,355 $32,142,275 $40,271,715 Recycled Water $2,857,000 $8,125,000 $8,125,000 $3,125,000 $125,000 General Improvement $4,750,000 $3,820,000 $2,520,000 $2,320,000 $2,320,000 Contin ency $1,500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 Total CIP $45,318,835 $76,679,255 $97,932,855 $107,020,525 $100,110,965 $120,000,000 $100,000,000 $80,000,000 $60,000,000 $40,000,000 $20,000,000 $0 p C N N N OBD Qf O Z;4 � N N N U- LCL U- L}L Collection System Treatment Plant Recycled Water General Improvements Contingency March 1, 2018 Regular Board Meeting Agenda Packet- Page 207 of 225 MAJOR CAPITAL PROJECTS IIIENTIFIED FOR NEXT 3-5 YEARS • Treatment Plant Program: Solids Handling Project, Phase 1 Aeration Basins and Blower Rehabilitation • Collection System Program: Pumping Stations Rehabilitation Collection System Piping Replacement and Rehabilitation • General Improvements Program : • Enterprise Resource Planning (ERP) Replacement • Recycled Water Program: Filter Plant and Clearwell Rehabilitation March 1, 2018 Regular Board Meeting Agenda Packet- Page 208 of 225 PRELIMINARY Two-YEAR CIP ($122M FY18/19 FY19/20 2019 2020 Treatment Plant $16,865,000 $37,391,500 Collection System $19,346,835 $25,342,755 Recycled Water $2,857,000 $8,125,000 General Improvements $4,750,000 $3,820,000 Contingency $1,500,000 $2,000,000 Total CIP $45,318,835 $76,679,255 $100,000,000 $80,000,000 Contingency $60,000,000 General Improvements $40,000,000 r Recycled Water Treatment Plant $20,000,000 Collection System $0 as o � N CO 1 e� r LL. LL. 1 March 1, 2018 Regular Board Meeting Agenda Packet- Page 209 of 225 MAJOR PROJECTS RECOMMENDED IN MASTER PLAN FOR NEXT Two FISCAL DEARS TREATMENT PLANT COLLECTION SYSTEM RECYCLED WATER • Solids Handling Sewer Renovation projects: Filter Plant and Clearwell Improvements Phase 1 • Walnut Creek—Ph. 12 Upgrade • Mechanical and Concrete • Lafayette—Ph. 12 Renovation • S. Orinda—Ph. 6 • Influent PS VFDs and Motors • N. Orinda—Ph. 7 • UV Electrical Improvements • Martinez—Ph. 6 GENERAL • Odor Control Replacement • Starting Design on other r IMPROVEMENTS • Aeration and Energy Project sites • Alternative Energy and • Large Diameter Piping • Asset Management (PMIS) Bioenergy P3 Project Evaluation 0 Information Technology Implementation (ERP Replacement) • Pump Stations: 0 Buildings Improvements • Moraga Vehicles Replacement • Orinda Cross Roads Equipment Replacement • Flush Kleen March 1, 2018 Regular Board Meeting Agenda Packet- Page 210 of 225 PROPOSED FY 2018=19 AND FY 2013=2D ICAPITAL BUDGETS SIB o, BY EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER a March 1, 2018 Regular Board Meeting Agenda Packet- Page 211 of 225 PROPOSED CAPITAL IMPROVEMENTS BUDGET FOR FY 2018=19 AND FY2019=20 Program FY 2017/18 FY 2018/19 FY 2019/20 Budget Collection System $18,492,000 $19,347,000 $25,343,000 Treatment Plant $18,045,000 $16,865,000 $37,391 ,000 General Improvements $4,277,000 $4,750,000 $3,820,000 Recycled Water $460,000 $2,857,000 $8,125,000 CIB Contingency $1 ,500,000 $1 ,500,000 $2,000,000 Totals: $42,774,000 $4593199000 $7696799000 Carry forward from past FY's: $396979000 Amended Total Budget:1 $46,4719000 i iM rcJl C.'bIiRJ r.Y �" A— OL) March 1, 2018 Regular Board Meeting Agenda Packet- Page 212 of 225 FY 2018=19 RESCHEDULED PROJECTS IN CIB • Treatment Plant Water System Upgrades • Influent Pump Station VFDs and Motors • Clearwell Project j i f! o March 1, 2018 Regular Board Meeting Agenda Packet- Page 213 of 225 FY 2018=19 COLLECTION SYSTEM PROGRAM SEWER RENOVATIONS Projects: (Approximately Seven Miles) • Walnut Creek, Phase 12 (9,000 feet) - Awarded • S. Orinda, Phase 6 (8,900 feet) - Bid • Lafayette, Phase 12 (9, 100 feet) - In Final Design • N . Orinda, Phase 7 (8,500 feet) - In Final Design • Cured-in-Place Contract - In Design a, • Started Designs for Walnut Creek, Orinda, Lafayette, and other locations r eY March 1, 2018 Regular Board Meeting Agenda Packet- Page 214 of 225 FY 2018=1 9 COLLECTION SYSTEM PROGRAM PUMP STATION PROJECTS Final Desi . Crossroads Improvements e Moraga Pump Station 9 Flush Kleen Pump Station * Concord Flow Meter . � .'a.--�.1'�-fir., ' �� � ` �`• - Y` \ MT A " s3, ,. PROPOSED COLLECTION SYSTEM PROGRAM MAJOR PROJECT BUDGETS Projects FY 2018/19 FY 2019/20 Walnut Creek, Phase 12 $3,100,000 $0 South Orinda, Phase 6 $2,650,000 $0 Lafayette, Phase 12 $3,775,000 $0 North Orinda, Phase 7 $3,425,000 $0 Pump Stations Upgrades I $2,850,000 $6,050,000 Future Sewer Renovation Projects (5 Total) $2,600,000 $181493,000 All Other Projects (8 Total) $947,000 $800,000 Totals: $19,347,000 $2593439000 March 1, 2018 Regular Board Meeting Agenda Packet- Page 216 of 225 •sem �� �r _sem FY 2018=1 9 TREATMENT PLANT PROGRAM MAJOR PROJECTS r' Solids Improvements, Phase 1 TRUCK Rehabilitation — Piping !L- _ Replacement and 1 �ct1 1 & Water Upgrades March 1, 2018 Regular Board Meeting Agenda Packet- Page 217 of 225 > 44 S FY 2018=19 TREATMENT PLANT PROGRAM SOLIDS, PHASE 1 Seismic Design (SCB and MHFs) Emergency—,,. mergency loadout Centrifuge and Cake Pumps Replacement Sludge Blending Tank - New Air Quality - Control Equipment Ash loadout ENSFlL CCMR :. - ' - r March 1, 2018 Regular Board Meeting Agenda Packet- Page 218 of 225 PROPOSED TREATMENT PLANT PROGRAM MAJOR PROJECT BUDGETS Projects FY 2018/19 FY 2019/20 Piping Renovations, Phase 9 $1 ,000,000 $0 Mechanical and Concrete Renovations $3,000,000 $3,000,000 POB Upgrades $1 ,100,000 $1 ,000,000 Solids Facilities, Phase 1 $5,715,000 $10,806,000 Aeration and Energy $1 ,200,000 $3,500,000 Infrastructure and Replacement Projects Total of 9 in FY 2018/19 $2,500,000 $9,400,000 Applied Research and Planning $850,000 $1 ,050,000 All Other Projects (Total of 5 in FY 2018/19) $1 ,500,000 $8,635,000 Totals: $1698659000 $379391 ,000 March 1, 2018 Regular Board Meeting Agenda Packet- Page 219 of 225 PROPOSED GENERAL IMPROVEMENTS PROGRAM MAJOR PROJECT BUDGETS Projects FY 2018/19 FY 2019/20 IT Development $1 ,950,000 $2,450,000 Server Room Relocation $800,000 $0 PMIS $300,000 $0 District Vehicle Replacement and New $850,000 $950,000 Equipment Program Property and Buildings, All Other (Total) $850,000 $420,000 Totals: $497509000 $398209000 March 1, 2018 Regular Board Meeting Agenda Packet- Page 220 of 225 FY 2018=1-9 GENERAL IMPROVEMENTS PROGRAM ERP Replacement Project Financial Payroll A A" March 1, 2018 Regular Board Meeting Agenda Packet- Page 221 of 225 ERP Budget Syste m _ ' '::, Permitting Human Resources �'�• •-� Procurement r 4 cC PROPOSED RECYCLED WATER (REW) PROGRAM PROJECT BUDGETS Projects FY 2018/19 FY 2019/20 Zone 1 Recycled Water $50,000 $50,000 1 Filter Plant and Clearwell $297579000 $8,0009000 Improvements Surge Analysis $509000 $0 Recycled Water Distribution System Renovation Program $0 $75,000 Totals: $298579000 $891259000 March 1, 2018 Regular Board Meeting Agenda Packet- Page 222 of 225 FY 2018=19 REW PROGRAM RLTER PLANT AND CLEARWELL IMPROVEMENTS 5. Pumps-Recycled Water ♦ Backwash �'• l - -'�_} •.rte y -.n'�,-,fit l.l. S}'� � '�'i � NR �.►-r�a.,�;ico +-. Filter Plant ♦ , ,.,'��j; , ,�„ �+C:: ' .AAA I .Kc - `1��j, �+ �G:. ` �.. f.E Ory S, i y � [ V. ,• _� •a•�rr I . Filter Effluent & Clear el `- ` 00 Structure 2. Forebays & Applied Water Pumps March 1, 2018 Regular Board Meeting Agenda Packet- Page 223 of 225 QUESTIONS? WIN- .�. March 1, 2018 Regular Board Meeting Agenda Packet- Page 224 of 225