HomeMy WebLinkAbout11.c. Minutes-Engineering & Operations Committee 02-20-18 Page 1 of 44
Item II.c.
1
Central Contra Costa Sanitary District
March 1, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT
SUBJECT: FEBRUARY20, 2018 - ENGINEERING & OPERATIONS COMMITTEE -
CHAIR CAUSEYAND MEMBER MCGILL
Attached are minutes of the above Committee meeting.
Strategic Plan Tie-In
GOAL ONE:Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Minutes of 02-20-18 Engineering & Operations Committee Meeting
March 1, 2018 Regular Board Meeting Agenda Packet- Page 181 of 225
Page 2 of 44
CENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF
REGULAR MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA JAMES A.NEJEDLY
SANITARY DISTRICT President
ENGINEERING & OPERATIONS DAVIDWILLIAMS
Presiddent Pro Tem
COMMITTEE PAUL CAUSEY
MICHAEL R.MCGILL
TAD J PHECKI
MINUTES PHONE: (925)228-9500
FAX.- (925)372-0192
Tuesday, February 20, 2018 www.centralvan.org
9:00 a.m.
21d Floor Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Paul Causey
Member Mike McGill
Guests:
Andre Gharagozian, Carollo Engineers Inc.
Zaheer Shaikh, Carollo Engineers Inc.
Staff.
Roger S. Bailey, General Manager
Katie Young, Secretary of the District
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
Jean-Marc Petit, Director of Engineering and Technical Services
Edgar Lopez, Capital Projects Division Manager
Chathura Abeyrathna, Associate Engineer (left after Item 3.c.)
Nancy Molina, Associate Engineer (present during Item 3.b.)
Mark Wenslawski, Associate Engineer (left after Item 3.a.)
Amal Lyon, Accountant
Cindy Granzella, Senior Administrative Technician
1. Call Meeting to Order
Chair Causey called the meeting to order at 9:10 a.m.
2. Public Comments
None.
March 1, 2018 Regular Board Meeting Agenda Packet- Page 182 of 225
Page 3 of 44
Engineering & Operations Committee Minutes
February 20, 2018
Page 2
3. Items for Committee Recommendation to Board
a. Review draft Position Paper to award a construction contract in the
amount of$3,450,940 to Cratus, Inc., for the South Orinda Sewer
Renovations, Phase 6, District Project 8433; consider exemption from the
California Environmental Quality Act (CEQA); authorize up to a 10%
contingency; and authorize transfer of $968,762 in the Capital
Improvement Program
Mr. Lopez reviewed the information included in the agenda materials. He
explained that the project identified 3,600 linear feet of sewer to be
replaced in coordination with the City of Orinda's paving schedule. Staff
looked at the areas the City is repaving to evaluate what other pipes can
be replaced sooner to avoid additional paving or public impact within the
next five years. Mr. Petit explained that these pipes have already been
identified as needing replacement, but the schedule is being adjusted to
work with the City. Due to the City's aggressive schedule and potential to
change, future sewer projects will continue the ongoing coordination
between both parties. Central San has worked with the City on various
successful projects and have a great working relationship. The majority,
approximately 70% of this project, is replacing sewers that Collection
System Operations refers to as "hot spots'; which are being maintained on
a three-month or less schedule.
Member McGill recommended Board approval of the project. Chair
Causey also supported the project but expressed concern with the
transferring of funds from other projects to fund this project. He would
prefer that transfers be made from reserves or contingency instead. Chair
Causey recommended 3 of the 4 staff recommendations, but stated he
could not support Board approval on the transfer of funds in the Capital
Improvement Program. However, after discussion, the Committee
supported to include this item under the Board Consent Calendar.
Member Causey supported that this item be on the Board Consent
Calendar but indicated that he would likely make a statement regarding
the funding.
COMMITTEE ACTION: Reviewed and recommended Board approval.
b. Review draft Position Paper to authorize the General Manager to execute
a professional engineering services agreement with a cost ceiling of
$850,000 with Carollo Engineers Inc. for design of the Mechanical and
Concrete Renovations, District Project 7351
Mr. Lopez reviewed the presentation included in the agenda materials and
responded to questions. Member McGill recommended Board approval.
Chair Causey also recommended Board approval but would like staff to
March 1, 2018 Regular Board Meeting Agenda Packet- Page 183 of 225
Page 4 of 44
Engineering & Operations Committee Minutes
February 20, 2018
Page 3
reference District Project 7328 in the recommendation since both projects
would be impacted.
COMMITTEE ACTION: Reviewed and recommended Board approval
with minor edits to the Position Paper.
C. Review draft Position Paper to approve a contingency project in the
amount of$1,400,000 for the Recycled Water Clearwell Repairs, District
Project 7365; consider exemption from the California Environmental
Quality Act (CEQA); and authorize a transfer of funds within the Capital
Improvement Budget
Mr. Lopez reviewed the presentation included in the agenda materials.
Mr. Petit explained that this project is meant to get the west cell in service,
and continue inspection and repair of the cover of the east cell. He stated
that this recommendation will have the west cell up and running by this
summer, as time is of the essence.
Member McGill recommended Board approval on the project. Chair
Causey also supported the project, however, he recommended only 2 of
the 3 staff recommendations, stating that he could not recommend Board
approval on the transfer of funds in the Capital Improvement Program as
stated during Item 3.a. Both Members agreed to have this item listed as
part of the Board Consent Calendar. Member Causey said that he may
make a statement regarding funding at the Board meeting.
COMMITTEE ACTION: Reviewed and recommended Board approval.
4. Other Items
a.* Ten-year Capital Improvement Plan (CIP) Update and Proposed Fiscal
Year (FY) 2018-19 Capital Improvement Budget (CIB)
Mr. Petit explained that this information will be presented to the full Board
at the March 8, 2018 Financial Planning Workshop.
Mr. Petit reviewed an updated presentation (attached).
Chair Causey suggested adding a scenario for the workshop with more
contingency to make it at least $5 million.
COMMITTEE ACTION: Received the information and provided input
to staff.
March 1, 2018 Regular Board Meeting Agenda Packet- Page 184 of 225
Page 5 of 44
Engineering & Operations Committee Minutes
February 20, 2018
Page 4
b. Report on Capital Project budget transfers
This Item was not discussed due to time constraints.
COMMITTEE ACTION: None.
C. Receive list of Scheduled/Parking Lot items
This Item was not discussed due to time constraints.
COMMITTEE ACTION: None.
5. Announcements
None.
6. Future Scheduled Meetings
a. Tuesday, February 20, 2018 at 9:00 a.m.
Tuesday, March 13, 2018 at 9:00 a.m.
Wednesday, April 25, 2018 at 9:00 a.m.
7. Suggestions for future agenda items
None.
8. Adjournment— at 11:18 a.m.
* Attachment
March 1, 2018 Regular Board Meeting Agenda Packet- Page 185 of 225
Item 4.a.
(Committee Handout)
r
r
TEN-YEARCIPUPDATE AND
_
PROPOSED FY 2018= 19 IB
Engineering and Operations Committee
February 20, 2018
March 1, 2018 Regular Board Meeting Agenda Packet- Page 186 of 225
FY 2017=18 CIB EXPENDITURES UPDATE
• FY 2017-18 CIB is $46.5 Million:
$42.8 Million Adopted + $3.7 Million in Carry Forward
• Total of 74 projects in the CIB
• As of the end of January 2018:
e $21 .2 Million in CIB expenditures
• CIB on-track for1 ro'ected expenditures of over 90% of
p
total budget
"ti rs3
,c
^r ^ eu
S. Y.Waid
March 1, 2018 Regular Board Meeting Agenda Packet- Page 187 of 225
FY 2017=18 AccomPLISHMENTS
e
BY EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
cEF-FTt CI+FTFI:afTl ..•
March 1, 2018 Regular Board Meeting Agenda Packet- Page 188 of 225
HEADWORKS SCREENING UPGRADE
• Washer/Compactor
and Screening
Disposal System
installed and
operating
Project 65%
Complete and on
12.04 2-317 10 29 schedule
Two new 1/4-inch Multi-
rake Bar screens installed All channels will have screens;
four new and two refurbished f
it
March 1, 2018 Regular Board Meeting Agenda Packet- Page 189 of 225
COGEN OPTIMIZATION PROJECT
-~ • 100% Complete
Wr-
• Installed new catalyst to
reduce carbon monoxide
t,
r by minimum of 50%;
assure regulatory
compliance
" '�� - • Cogen can operate at a
_ - higher output, 3,000 kW
OPP
996
• Installed evaporative
12 , 04 - 2017 cooling to improve
summer efficiency
1
March 1, 2018 Regular Board Meeting Agenda Packet- Page 190 of 225
SCRUBBER PILOT
i�r �►+. i�� „ -fie' 4 � .. II I � � r • • Complete
Validated scrubber
performance without
I • with • •
L.
Gained II •
operations experience
;.. ►,
Confirmed design
criteria • air I • liquid
streamsMarch 1, 2018 Regular Board Meeting Agenda Packet- Page 191 of 225
'� I�{}�_",�iRy��. iutlllti1H155 1r111�L�_.
S
PUMP AND BLOWER BUILDING SEISMIC UPGRADES
95% Complete
Major coordination needed for
Mechanical, Electrical, and
Controls relocation
• under budget
a r I �Y 11
r :. .:•��,;�;; :�.,, O8� 02120 i 6 ! 1 05
Mmw"
\� it '�;�,�`�- ',',�r�':` •'. .��;'
• yq '•* .
n
PLEASANT HILL GRAYSON CREEK TRUNK SEWER
e Notice of Completion Filed
Contractor 00% complete,
10,000 feet of trunk sewer
replaced
Quitclaim easements
Few
- oe.
+� •,�� . 4`.%� .+�� v�'1�a .�2r .:-s'. �fir-• �� a"!:^ _ ;.�� .�
SEWER RENOVATION PROJECTS COMPLETED
5 MILES OF SEWERS REPLACED
� � ?3c;.1:�-'_c �' y e',:• J�, �:moi. � ,�/�- �
Walnut• Phase Installed
Phase• Lafayette, Phase 11 — Installed 8,400 feet of sewers and
abandoned Via- Robles Pump Station
• Martinez, Installed 8,700 of
March 1, 2018 Regular Board Meeting Agenda Packet- Page 194 of 225
UPDATE ON TEN-YEAR
CAPITAL IMPROVEMENT PLAN (CIP
BY MEAN-MARC PETIT, DIRECTOR OF ENGINEERING & TECHNICAL SERVICES
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
March 1, 2018 Regular Board Meeting Agenda Packet- Page 195 of 225
FY 2017=18 CWMP TEN-YEAR CIP
$873M OF IMPROVEMENTS IDENTIFIED
FY17 18 FYI 19 FY19 20 FY20 21 FY21 22 FY2Z123 FY2 24 FY2 25 FY25 26 PVWdl7
Programs— 2019 2019 2020 2021 2022 2023 2024 2029 2026 2027
reatment Plant $18,044,950 $18,707,219 $50,502,244 $48,611,109 $46,181,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325
Solids Improvements Phase 263(Dieesters+F81) $0 6o $0 $0 $0 $0 $0 $20,190,449 $20,190,449 $20,190,449
System $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025
ecycied Water $460,000 $540,1100 $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 $9,099,080 $125,000 $125,000
$4,277,050 $2,911,965 $3,455,778 $1,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000
$1,500,000 $1,500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000
542,774,120 $40,839,212 $92,919,998 $96,325,074 $96,689,971 $99,579,233 $95,373,281 $99,201,437 5101,048,026 $107,980,799
(In 2016 Dollars)
$120,000,000
$100,000,000
$80,000,000 T
$60,000,000
$40,000,000
$20,000,000
$0
e�-1 ami N N N N N N N ta
N
El General Improvements Recycled Water
Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant
Collection System
March 1, 2018 Regular Board Meeting Agenda Packet- Page 196 of 225
FOUR MAJOR CIP DRIVERS
Drivers - Descriptions
Maintain performance and reliability of
1 Aging Infrastructure existing assets to ensure reliable treatment of
wastewater
Increase capacity of existing facilities to
2 Capacity accommodate planned growth for the
communities we serve
Reliably comply with regulatory requirements
3 Regulatory that are designed to protect human health
and the environment & Plan for anticipated
future regulatory requirements
Minimize life-cycle costs, maximize benefits,
4 Sustainability and achieve economic stability through
optimization, resiliency, resource recovery,
and energy projects
March 1, 2018 Regular Board Meeting Agenda Packet- Page 197 of 225
TEN YEAR CIP PROCESS AND DEVELOPMENT
• CIP is based on Overall District Needs Assessment:
CWMP identified work (what, when, where, cost estimate)
Operations needs and coordination
Criticality and (re)scheduled projects
Will be tracked with new PMIS
• Several new Major projects are or will be in predesign in FY
17-18 and will continue in FY 18-19
Pump Stations, Solids Phase 1 , Filter and Clearwell, Mechanical and
Concrete, Collection System R&R, Server room, etc.
• Scheduling of projects for CIB based on operational needs and
predesign efforts
Constructability
March 1, 2018 Regular Board Meeting Agenda Packet- Page 198 of 225
COORDINATION WITH OPERATIONS IS ESSENTIAL
• Asset Management — CMMS: CityWorksTM
Scheduling of Replacements of Assets
• Project Coordination and Sequencing
• Safety, Equipment and Plant Shutdowns
• Optimizations through Replacement and Rehabilitation
• Design reviews, construction support
Identifying urgent and critical repairs
.rte
March 1, 2018 Regular Board Meeting Agenda Packet- Page 199 of 225
CIB PRIORITIZATION
• Only the most critical projects are included in the CIB
• Criteria includes:
Essential Commitments (Regulatory Compliance,
Safety, Board Policy, Strategic Plan)
Project Benefits (Reduces O&M , optimizes
f
expenditures, scheduling of project phasing, reduces
environmental impacts, etc.)
Operational Reliability Mana ement Reliabilitp YManagement, Y
and System Performance, improves resiliency)
Y Majority of projects listed in the CIB are
ranked Critical
Woo
March 1, 2018 Regular Board Meeting Agenda Packet- Page 200 of 225
PROPOSED MAJOR GRANGES IN CIP
Changes Impact on 10-Year CIP Future 20-Year CIP
. ion 11
1 Solids Phase 1 Predesign confirmed that Moved Phase 2 Solids Phase 2 and Phase 3
Multiple Hearth Furnaces have sufficient project (Anaerobic Solids now combined
capacity for next 20 years Digesters) to future and and scheduled for
combined with Phase 3 design in year 18 in
20-Year CIP
2 Clearwell Improvements Moved to FY 2018 from None
FY 2023-24
3 Sewer Renovation Program: Decelerated Updating InfoMasterlm None at this time
planned increase in rate of replacement program with new data
to predict rate of sewer
piping replacement
March 1, 2018 Regular Board Meeting Agenda Packet- Page 201 of 225
FY 2017 CWMP TEN-YEAR CIP
$873M OF IMPROVEMENTS IDENTIFIED
FY17/19 FYIA119 FY19 20 FY 21 FY21122 FY "ZwA4 "FA 15 FY25 26 FY2 x
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
Treatment Plant
lids Improvements Phase 2k3(Digesters+F81) SD $0 SD $0 $0 $0 $0 $20,190,449 $20,190,449 $20,190,449
SyMM $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025
esyclad WA r $460,000 $540,000 $1,209,665 $5,770,993 $5,770,993 5125,000 $1,646,920 $9,099,08!1 $125,000 $125,000
$4,277,050 $2,911,%5 $3,455,778 $1,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000
$1.500,000 $1.500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,1100 $2,000,000 $2,000,000 $2,000,000
F.lermtincl iowre tlnfonded) $42,774,120 $40,839,212 $92,!1!,!!8 $%,325,071 $%,6M,971 $99,579,133 $95,373,281 $99,201,437 $101,048,026 $107,980,799
$120,000,000
$100,000,000 _ _ _ _ Item 1
r
$80a0w,000
$60,OWaWO
0101
$40,000,000 F
$20,000,000 F
$0
00 C1 O rl N M � N l0 n
N c-1 N N N N N N N N
~! d rl e}°1 yNy N yN N }N yNy }N} }N
i1. ii � LL � i1. LL LL
0 General Improvements Recycled Water
Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant
Collection System
March 1, 2018 Regular Board Meeting Agenda Packet- Page 202 of 225
FY 2017 CWMP TEN-YEAR CIP
$873M OF IMPROVEMENTS IDENTIFIED
FY37 19 FYMU19 FYl 20 FY2CV21FY21122 FT22J23 fY 4 "24 175 FY25 26 FY2 x7
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
�raatment Plant $18,044,950 $18,707,219 $50,502,244 $48,611,109 $46,161,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325
iolids Improvements Phase 2&310igesten♦F811 $0 50 $0 $0 $0 $0 50 $20,190,449 $20,190,449 $20,190,449
SY m 518,492,120 $17,180,029 $35,752,312 $37,999,695 539,439,860 $36,758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025
ecycled Water $460,000 SWAM $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 59,099,080 $125,000 $125,000
$4,277,050 $2,911,965 $3,455,778 11,943,278 $3,297,500 $4,172,500 $1,797,500 $2,797,500 $1,797,500 $2,570,000
51,500,000 $1,500,000 $2,000,000 $2poo— $2.000,000 $2,000,000 $2,000,000 $2,000,000 $2,000.000 $2,000,000
$42,774,120 540,839,212 $92,919,998 596,325,074 $96,689,971 S99,579,233 $95,373,281 $99,201,437 $101,048,026 $107,980,799
$120,000,000
$100,000,000 _ _ Item 2
t $80,000,000
�� $60,000,000
$40,000,000
$20,000,000
$0 — -
00 Ch 0 at Ln
1-1;Z- � r
� }N
Y. � 1}L it iL IL iL iL iL }
t3 General Improvements Recycled Water
Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant
Collection System
EwnrAt contigs 29{!1 —I '
March 1, 2018 Regular Board Meeting Agenda Packet- Page 203 of 225
FY 2017 CWMP TEN=YEAR CIP
$873M OF IMPROVEMENTS IDENTIFIED
FY17 18 FY 19 FYl 20 FY70 21 FY2 22 FY2 4 F
23 FYZ3 2Y2 25 FY25 26 FY26 27
2018 2019 2020 2021 2022 2023 2024 2025 2026 2027
realment Plant $18,044,950 $18,707,219 $50,502,244 548,611,109 546,181,619 $56,523,212 $51,635,748 $23,375,212 $34,949,903 $37,392,325
oBds Improvements Phase 2&3(018estenr FBI) $0 $1) $0 $0 50 $0 $0 $20,190,449 $20,190,449 $20,190,449
WO-M $18,492,120 $17,180,028 $35,752,312 $37,999,695 $39,439,86 $$36.758,521 $38,293,113 $41,739,196 $41,985,174 $45,703,025
ecycled Water $460,000 $5401000 $1,209,665 $5,770,993 $5,770,993 $125,000 $1,646,920 $9,099,080 $125,000 $125,000
54,277,050 $2,911,965 $3,455,778 $1,943,278 $3,297,500 $4,172,500 51,797,500 $2,797,5W $1,797,500 $2,570,000
$1,500.000 $1,500,001) $2,000,000 $2.000.000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000
$12,774,120 $40,839,212 $92,919,998 $96,325,074 $96.6&9,971 $99,579,233 $95,373,281 $99,201,437 $101,048,026 $107,980,799
$120,000,000
$100,000,000 _ _ Item 3
$80,0oo,o00
i
$60,000,000
$40,000,000 i
$20,000,000 1
$o 00
00 M O M v ]n t0
r
o General Improvements Recycled Water
Solids Improvements Phase 2&3(Digesters+FBI) Treatment Plant
Collection System
4 ter:
---
March 1, 2018 Regular Board Meeting Agenda Packet- Page 204 of 225
PROPOSED FY 2018=1 9 TEN-YEAR CIP
$784M OFIMPROVEMENTS
i 2 3 4 5 hS q 1C
Prior Year FY18/19 FY19/20 FY20/21 FY21/22 FY22/23 FY23/24 FY24/25 FY25/26 FY26/27 FY27/28
FY 17-18 1 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028
Ireatment Plant $18,045,000 $16,865,000 $37,391,500 $50,980,500 $67,433,250 $55,394,250 $35,813,500 $36,525,000 $33,746,000 $46,264,000 $35,813,000
Collections tem $18,492,000 $19,346,835 $25,342,755 $34,307,355 $32,142,275 $40,271,715 $32,051,875 $27,883,635 $34,789,000 $26,295,000 $28,092,000
Recyc,ed Water $460,000 $2,857,000 $8,125,000 $8,125,000 $3,125,000 $125,000 $125,000 $125,000 $125,000 $125,000 $125,000
General Improvements 1 $4,277,000 $4,750,000 $3,820,000 $2,520,000 $2,320,000 $2,320,000 $1,820,000 $1,820,000 $1,820,000 $1,820,000 $1,820,000
Contin enc $1,500,000 $1,500,000 1 $2,000,000 1 $2,000,000 $2,000,000 $2,000,000 $2,000,000 1 $2,000,000 $2,000,000 $2,000,000 $2,000,000
Revised Total CIP $42,774,000 $45,318,835 1$76,679,255 1 $97,932,855 $107,020,525 $100,110,965 $71,810,375 $68,353,635 $72,480,000 $76,504,000 $67,850,000
ExistingCIP $42,774,000 $42,064,170 1$92,828,0601 $96,329,940 $96,693,000 $99,586,000 $95,378,0001$99,205,000 $101,051,000 $107,893,000 $101,148,000
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000 IF
$20,000,000
1 $0
co
co
o c
N N N N N N N N
Collection System Treatment Plant Recycled Water .General Improvements • Contingency
March 1, 2018 Regular Board Meeting Agenda Packet- Page 205 of 225
CHANGES IN THE 20-YEAR CIP
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$401,000,000 �I
$20,000,000
$0
N M Yf to N 00 C> O r N M 1ff w 1�
r N N N N N N N N N M M M M M M M
} CO CA O r N M v! O N CO CD O a M N w
N N N N N N N N N M M M M M M
= LL LL LL LL IL LL LL LL LL LL LL LL LL LL LL LL LL LL LL
a
Collection System Treatment Plant Recycled Water -,General Improvements Contingency
March 1, 2018 Regular Board Meeting Agenda Packet- Page 206 of 225
PRELIMINARY FIVE-YEAR CIP ($427M
FY18/19 FY19/20 FY2O/21 FY21/22 FY22/23
2019 2020 2021 2022 2023
Treatment Plant $16,865,000 $37,391,500 $50,980,500 $67,433,250 $55,394,250
Collection System $19,346,835 $25,342,755 $34,307,355 $32,142,275 $40,271,715
Recycled Water $2,857,000 $8,125,000 $8,125,000 $3,125,000 $125,000
General Improvement $4,750,000 $3,820,000 $2,520,000 $2,320,000 $2,320,000
Contin ency $1,500,000 $2,000,000 $2,000,000 $2,000,000 $2,000,000
Total CIP $45,318,835 $76,679,255 $97,932,855 $107,020,525 $100,110,965
$120,000,000
$100,000,000
$80,000,000
$60,000,000
$40,000,000
$20,000,000
$0 p
C N N N
OBD Qf O Z;4
� N N N
U- LCL U- L}L
Collection System Treatment Plant Recycled Water
General Improvements Contingency
March 1, 2018 Regular Board Meeting Agenda Packet- Page 207 of 225
MAJOR CAPITAL PROJECTS
IIIENTIFIED FOR NEXT 3-5 YEARS
• Treatment Plant Program:
Solids Handling Project, Phase 1
Aeration Basins and Blower Rehabilitation
• Collection System Program:
Pumping Stations Rehabilitation
Collection System Piping Replacement and
Rehabilitation
• General Improvements Program :
• Enterprise Resource Planning (ERP) Replacement
• Recycled Water Program:
Filter Plant and Clearwell Rehabilitation
March 1, 2018 Regular Board Meeting Agenda Packet- Page 208 of 225
PRELIMINARY Two-YEAR CIP ($122M
FY18/19 FY19/20
2019 2020
Treatment Plant $16,865,000 $37,391,500
Collection System $19,346,835 $25,342,755
Recycled Water $2,857,000 $8,125,000
General Improvements $4,750,000 $3,820,000
Contingency $1,500,000 $2,000,000
Total CIP $45,318,835 $76,679,255
$100,000,000
$80,000,000
Contingency
$60,000,000 General Improvements
$40,000,000 r Recycled Water
Treatment Plant
$20,000,000 Collection System
$0
as o
� N
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 209 of 225
MAJOR PROJECTS RECOMMENDED IN
MASTER PLAN FOR NEXT Two FISCAL DEARS
TREATMENT PLANT COLLECTION SYSTEM RECYCLED WATER
• Solids Handling Sewer Renovation projects: Filter Plant and Clearwell
Improvements Phase 1 • Walnut Creek—Ph. 12 Upgrade
• Mechanical and Concrete • Lafayette—Ph. 12
Renovation • S. Orinda—Ph. 6
• Influent PS VFDs and Motors • N. Orinda—Ph. 7
• UV Electrical Improvements • Martinez—Ph. 6 GENERAL
• Odor Control Replacement • Starting Design on other r IMPROVEMENTS
• Aeration and Energy Project sites
• Alternative Energy and • Large Diameter Piping • Asset Management (PMIS)
Bioenergy P3 Project Evaluation 0 Information Technology
Implementation (ERP Replacement)
• Pump Stations: 0 Buildings Improvements
• Moraga Vehicles Replacement
• Orinda Cross Roads Equipment Replacement
• Flush Kleen
March 1, 2018 Regular Board Meeting Agenda Packet- Page 210 of 225
PROPOSED FY 2018=19 AND FY 2013=2D
ICAPITAL BUDGETS SIB
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BY EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 211 of 225
PROPOSED CAPITAL IMPROVEMENTS BUDGET
FOR FY 2018=19 AND FY2019=20
Program FY 2017/18 FY 2018/19 FY 2019/20
Budget
Collection System $18,492,000 $19,347,000 $25,343,000
Treatment Plant $18,045,000 $16,865,000 $37,391 ,000
General Improvements $4,277,000 $4,750,000 $3,820,000
Recycled Water $460,000 $2,857,000 $8,125,000
CIB Contingency $1 ,500,000 $1 ,500,000 $2,000,000
Totals: $42,774,000 $4593199000 $7696799000
Carry forward from past FY's: $396979000
Amended Total Budget:1 $46,4719000
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 212 of 225
FY 2018=19 RESCHEDULED PROJECTS IN CIB
• Treatment Plant Water System Upgrades
• Influent Pump Station VFDs and Motors
• Clearwell Project
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 213 of 225
FY 2018=19 COLLECTION SYSTEM PROGRAM
SEWER RENOVATIONS
Projects: (Approximately Seven Miles)
• Walnut Creek, Phase 12 (9,000 feet) - Awarded
• S. Orinda, Phase 6 (8,900 feet) - Bid
• Lafayette, Phase 12 (9, 100 feet) - In Final Design
• N . Orinda, Phase 7 (8,500 feet) - In Final Design
• Cured-in-Place Contract - In Design
a, • Started Designs for Walnut Creek, Orinda, Lafayette, and
other locations
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 214 of 225
FY 2018=1 9 COLLECTION SYSTEM PROGRAM
PUMP STATION PROJECTS
Final Desi
. Crossroads
Improvements
e Moraga Pump Station
9 Flush Kleen Pump Station
* Concord Flow Meter
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PROPOSED COLLECTION SYSTEM PROGRAM
MAJOR PROJECT BUDGETS
Projects FY 2018/19 FY 2019/20
Walnut Creek, Phase 12 $3,100,000 $0
South Orinda, Phase 6 $2,650,000 $0
Lafayette, Phase 12 $3,775,000 $0
North Orinda, Phase 7 $3,425,000 $0
Pump Stations Upgrades I $2,850,000 $6,050,000
Future Sewer Renovation Projects (5 Total) $2,600,000 $181493,000
All Other Projects (8 Total) $947,000 $800,000
Totals: $19,347,000 $2593439000
March 1, 2018 Regular Board Meeting Agenda Packet- Page 216 of 225
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FY 2018=1 9 TREATMENT PLANT PROGRAM
MAJOR PROJECTS
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Solids
Improvements, Phase 1
TRUCK
Rehabilitation — Piping !L-
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Replacement and
1 �ct1 1
& Water Upgrades
March 1, 2018 Regular Board Meeting Agenda Packet- Page 217 of 225
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FY 2018=19 TREATMENT PLANT PROGRAM
SOLIDS, PHASE 1
Seismic Design (SCB and MHFs)
Emergency—,,.
mergency
loadout Centrifuge and Cake
Pumps Replacement
Sludge
Blending Tank - New Air Quality
- Control Equipment
Ash
loadout
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 218 of 225
PROPOSED TREATMENT PLANT PROGRAM
MAJOR PROJECT BUDGETS
Projects FY 2018/19 FY 2019/20
Piping Renovations, Phase 9 $1 ,000,000 $0
Mechanical and Concrete Renovations $3,000,000 $3,000,000
POB Upgrades $1 ,100,000 $1 ,000,000
Solids Facilities, Phase 1 $5,715,000 $10,806,000
Aeration and Energy $1 ,200,000 $3,500,000
Infrastructure and Replacement Projects
Total of 9 in FY 2018/19 $2,500,000 $9,400,000
Applied Research and Planning $850,000 $1 ,050,000
All Other Projects (Total of 5 in FY 2018/19) $1 ,500,000 $8,635,000
Totals: $1698659000 $379391 ,000
March 1, 2018 Regular Board Meeting Agenda Packet- Page 219 of 225
PROPOSED GENERAL IMPROVEMENTS PROGRAM
MAJOR PROJECT BUDGETS
Projects FY 2018/19 FY 2019/20
IT Development $1 ,950,000 $2,450,000
Server Room Relocation $800,000 $0
PMIS $300,000 $0
District Vehicle Replacement and New $850,000 $950,000
Equipment Program
Property and Buildings, All Other (Total) $850,000 $420,000
Totals: $497509000 $398209000
March 1, 2018 Regular Board Meeting Agenda Packet- Page 220 of 225
FY 2018=1-9 GENERAL IMPROVEMENTS PROGRAM
ERP Replacement Project
Financial
Payroll
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March 1, 2018 Regular Board Meeting Agenda Packet- Page 221 of 225
ERP Budget
Syste m
_ ' '::, Permitting Human
Resources
�'�• •-� Procurement
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PROPOSED RECYCLED WATER (REW) PROGRAM
PROJECT BUDGETS
Projects FY 2018/19 FY 2019/20
Zone 1 Recycled Water $50,000 $50,000
1
Filter Plant and Clearwell $297579000 $8,0009000
Improvements
Surge Analysis $509000
$0
Recycled Water Distribution System
Renovation Program $0 $75,000
Totals: $298579000 $891259000
March 1, 2018 Regular Board Meeting Agenda Packet- Page 222 of 225
FY 2018=19 REW PROGRAM
RLTER PLANT AND CLEARWELL IMPROVEMENTS
5. Pumps-Recycled Water ♦ Backwash
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Filter Plant
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. Filter Effluent & Clear el
`- ` 00 Structure
2. Forebays & Applied Water Pumps
March 1, 2018 Regular Board Meeting Agenda Packet- Page 223 of 225
QUESTIONS?
WIN- .�.
March 1, 2018 Regular Board Meeting Agenda Packet- Page 224 of 225