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Home My WebLink About01.a. Approve Minutes of Board Meeting held 02-15-18 Page 1 of 7 Item l.a. 1 Central Contra Costa Sanitary District March 1, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: KATIE YOUNG, SECRETARY OF THE DISTRICT SUBJECT: FEBRUARY 15, 2018 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Stratedc Plan Tie-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Draft Minutes of 02-15-18 Board Meeting March 1, 2018 Regular Board Meeting Agenda Packet- Page 5 of 225 Page 2 of 7 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R. WILLIAMS President Pro Tent Board Room PAUL CAUSEY Thursday, February15, 2018 MICHAEL R.MCGILL TAD J.PILECKI 1:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Secretary of the District Katie Young called roll: PRESENT: Causey (arrived at 1:48 p.m., during item 7.a.) McGill (left during Item 7.b at 2:26 p.m.), Pilecki, Williams, Nejedly ABSENT. None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Katie Young, Secretary of the District, effective February 13, 2018 BOARD ACTION: Welcomed Ms. Young. PUBLIC COMMENT PERIOD No comments. These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. March 1, 2018 Regular Board Meeting Agenda Packet- Page 6 of 225 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2018 Board Meeting Minutes - Page 2 REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 2. Presentation by Ed O'Brien, Past President of California Water Environment Association (CWEA) San Francisco Bay Section (SFBS), of awards given to Central San at the January 26, 2018 Annual SFBS CWEA Awards Banquet BOARD ACTION: Mr. O'Brien presented the awards to President Nejedly and the individual awards to Sean Sullivan and Bernard Martinez. CONSENT CALENDAR 3. Approve the following: a. February 1, 2018 Board meeting minutes 4. Set public hearing for March 15, 2018 at 1:30 p.m. to conduct annual review of Board Member compensation and benefits and to consider amending District Code Section 2.04.030, "Compensation of Board Members" 5. Award a construction contract in the amount of $3,380,975 to California Trenchless, Inc. for the Walnut Creek Sewer Renovations, Phase 12, District Project 8435, and consider exemption from the California Environmental Quality Act (CEQA) 6. Authorize the General Manager to amend a services agreement with J.T. Thorpe & Son, Inc. in an amount not to exceed $11 ,500, bringing the cost ceiling to $103,800, for repairs to the multiple hearth furnace refractory BOARD ACTION: Motion was made by Member Williams and seconded by Member Pilecki to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. [4-0-1; Causey absent.] REPORTS AND ANNOUNCEMENTS 7. General Manager— Reports a. Receive Collection System 2017 Sanitary Sewer Overflow Annual Report Collection System Operations Division Manager Paul Seitz reviewed an updated presentation which was included in the agenda materials and responded to questions from Board Members. Member Causey arrived at the meeting at 1:48 p.m. March 1, 2018 Regular Board Meeting Agenda Packet- Page 7 of 225 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2018 Board Meeting Minutes- Page 3 District Counsel Kent Alm asked if Central San marked gravity lines. Mr. Seitz responded that they do mark the lines if they are in our working area. Member McGill asked how it is determined if the project is a maintenance project versus a capital project. Mr. Seitz stated that any project under $15,000 is a maintenance project, otherwise it is a capital project. Member Williams requested the percent of pipe that was actually cleaned at least once. Mr. Seitz advised that he would bring that figure back to the Board at a future date. BOARD ACTION: Received the report. b. Receive 2017 Safety Program Annual Report Safety Officer Jerry Ledbetter reviewed the presentation included with the agenda material. BOARD ACTION: Received the report. 8. General Manager—Announcements a. Announcements — February 15, 2018 1) Public bidding for Lafayette Sewer Renovations, Phase 12, District Project 8446 2) Central San Citizens Academy accepting applications — Spring 2018 session begins March 27 3) 2017 Title V Clean Air Act Annual Report submitted BOARD ACTION: Received the announcements. 9. Counsel for the District a. Written Legal Update District Counsel Kent Alm advised the Board that he could answer any questions they may have on his legal update and announced a short closed session meeting as indicated on the agenda. BOARD ACTION: Received the update. March 1, 2018 Regular Board Meeting Agenda Packet- Page 8 of 225 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2018 Board Meeting Minutes - Page 4 10. Secretary of the District Ms. Young announced the following upcoming Committee meeting: Engineering & Operations — Tuesday, February 20 at 9:00 a.m. BOARD ACTION: Received the announcement. 11. Board Members — Committee Minutes a. January 30, 2018 — Administration Committee — Chair McGill and Member Williams b. February 2, 2018 — Engineering & Operations Committee — Chair Causey and Member McGill BOARD ACTION: Received the Committee Minutes. 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. Member Causer — No report. Member McGill • February 1, 2018 — Contra Costa County Mayors' Conference hosted by the City of San Pablo Member McGill also provided a written report covering his announcements and other meetings. Member Pilecki • January 23, 2018 — Concord State of the City 33rd Annual Mayor's Luncheon Member Williams • February 6-9, 2018 — National Association of Clean Water Agencies (NACWA) in Napa President Nejedly — No report. BOARD ACTION: Received the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. March 1, 2018 Regular Board Meeting Agenda Packet- Page 9 of 225 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2018 Board Meeting Minutes - Page 5 EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS Member Pilecki requested the plans for the Recycled Water Fill Station at a future Board Meeting. President Nejedly advised that it was discussed at the Real Estate, Environmental & Planning (RESP) Committee meeting and will be seen in the minutes from that meeting. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) Mr. Alm announced that a closed session would be held for Item 14. RECESS TO CLOSED SESSION The Board recessed at 2:46 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 14. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913 RECESS TO OPEN SESSION The Board recessed at 3:05 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION None. March 1, 2018 Regular Board Meeting Agenda Packet- Page 10 of 225 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 15, 2018 Board Meeting Minutes- Page 6 ADJOURNMENT The meeting was adjourned at 3:05 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Katie Young Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California March 1, 2018 Regular Board Meeting Agenda Packet- Page 11 of 225