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Home My WebLink About00. BOARD AGENDA (Regular) ,OttCl CENTRAL SAN CENTRAL CONTRA COSTA • IMHOFF PLACE, MARTINEZ, CA 9,4553-A392 REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.WILLIAIVS-President Pro Tem Thursday, March 1, 2018 PAUL HCAUSEY Board Room IVICHAELR.AICGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925)372-0192 www.centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record.The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda.You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwwcentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following March 1, 2018 Regular Board Meeting Agenda Packet- Page 1 of 225 the meeting. Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. February 15, 2018 Board meeting minutes 2. Adopt Resolution No. 2018-003 adopting Volume 1 and portions of Volume 2 of the Contra Costa County Hazard Mitigation Plan (CCCHMP) 3. Adopt(1) Resolution of Intention No. 2018-004 to initiate formation of the Harper Lane Area Contractual Assessment District (CAD) No. 2018-1 for the purpose of installing sewer improvements on Harper Lane, Pixie Lane, Terry Lane, Harmony Court and Bradford Place in Danville; and (2) Resolution No. 2018-005 approving the boundary for the proposed CAD 4. Authorize the General Manager to execute a professional engineering services agreement in an amount not to exceed $850,000 with Carollo Engineers I nc. for design of the Mechanical and Concrete Renovations, District Project 7351 and planning for the Influent Pump Electrical Improvements, District Project 7328 5. Approve a contingency project in the amount of$1,400,000 for the Recycled Water Clearwell Repairs, District Project 7365; consider exemption from the California Environmental Quality Act (CEQA); and authorize a transfer of$1,400,000 within the Capital Improvement Budget 6. Award a construction contract in the amount of$3,450,940 to Cratus, I nc., the lowest responsive bidder for the South Orinda Sewer Renovations, Phase 6, District Project 8433; consider exemption from the California Environmental Quality Act (CEQA); authorize up to a 10% contingency; and authorize transfer of$968,762 in the Capital Improvement Program Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. REPORTS AND ANNOUNCEMENTS 7. General Manager- Reports a. Receive information on wastewater supply versus recycled water demand (15-minute staff presentation) Staff Recommendation: Receive the information and provide input to staff. March 1, 2018 Regular Board Meeting Agenda Packet- Page 2 of 225 b. Receive update on Dublin San Ramon Services District-East Bay Municipal Utility District Recycled Water Authority (DERWA) request to develop a Memorandum of Understanding for a pilot project to divert raw wastewater from Central San's service area for the purpose of producing recycled water to meet DERWA's peak summer irrigation demand (10-minute staff presentation) Staff Recommendation: Receive the update and provide input to staff. 8. General Manager-Announcements a. Announcements - March 1, 2018 Staff Recommendation: Receive the announcements. 9. Counsel for the District 10. Secretary of the District 11. Board Members - Committee Minutes a. February 13, 2018 -Administration Committee - Chair McGill and Member Williams b. February 14, 2018 - Real Estate, Environmental & Planning Committee - Chair Causey and President Nejedly C. February 20, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill 12. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member McGill • February 26-28, 2018 - California Association of Sanitation Agencies (CASA) Legislative Conference in Washington DC Member Pilecki Member Williams President Nejedly Staff Recommendation: Receive the reports and announcements. 13. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. March 1, 2018 Regular Board Meeting Agenda Packet- Page 3 of 225 14. Board Members - Other Items a. Appoint a voting delegate and alternate delegate for the Contra Costa Local Agency Formation Commission (LAFCO) election to be held on April 16, 2018 for one regular and one alternate special district member seat (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Appoint Voting Delegate and Alternate. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 15. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group 16. Personnel matters pursuant to Government Code Section 54957(b)(1) - Performance Evaluation for following member of Executive Management Team: Secretary of the District RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT March 1, 2018 Regular Board Meeting Agenda Packet- Page 4 of 225