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Home My WebLink About03.a. Approve minutes of 02-01-18 Board meeting Page 1 of 7 Item 3.a. Central Contra Costa Sanitary District February 15, 2018 TO: HONORABLE BOARD OF DIRECTORS FROM: DONNA M. ANDERSON, PROVISIONAL SECRETARY OF THE DISTRICT SUBJECT: FEBRUARY 1, 2018 BOARD MEETING MINUTES Attached are the draft minutes of the above Board meeting. Strategic Plan re-In GOAL ONE: Provide Exceptional Customer Service Strategy 1 - Foster Customer Engagement and Awareness ATTACHMENTS: 1. Draft Minutes of 02-01-18 Board Meeting February 15, 2018 Regular Board Meeting Agenda Packet- Page 6 of 77 Page 2 of 7 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 • MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R. WILLIAMS President Pro Tent Board Room PAUL CAUSEY Thursday, February 1, 2018 MICHAEL R.MCGILL TAD J.PILECKI 1:30 p.m. DRAFT Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Provisional Secretary of the District Donna Anderson called roll: PRESENT.- Members: Causey, McGill, Williams, Nejedly ABSENT. Members: Pilecki PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 1. Approve the following: a. January 12, 2018 Special Board meeting minutes b. January 18, 2018 Regular Board meeting minutes These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. February 15, 2018 Regular Board Meeting Agenda Packet- Page 7 of 77 Page 3 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 1, 2018 Board Meeting Minutes -Page 2 2. Review December 2017 Financial Statements and Investment Reports. Receipt recommended by Finance Committee. 3. Approve updated administrative overhead percentage of 219% for Fiscal Year 2018- 19. Approval recommended by Finance Committee. 4. Adopt Resolution No. 2018-002 appointing Katherine Young to the position of Secretary of the District, M-35 ($10,560.02 - $12,835.73), effective February 13, 2018, and approve employment agreement 5. Adopt updated Board Policy No. BP 010 — Contractual Assessment Districts (CADs). Approval recommended by Administration Committee. 6. Adopt updated Board Policy No. BP 022 — Alhambra Valley Assessment Districts (AVADs). Approval recommended by Administration Committee. 7. Confirm publication of a summary of revision to Exhibit `A' of uncodified District Ordinance No. 296 8. Confirm publication of a summary of uncodified District Ordinance No. 298 9. Confirm publication of a summary of District Ordinance No. 299 10. Authorize the General Manager to execute professional engineering services agreements with TJC and Associates, Inc. and Complete Project Solutions, Inc., in the amount of $150,000 each, to provide as-needed structural engineering services for capital improvement projects. Approval recommended by Engineering & Operations Committee. BOARD ACTION: Motion was made by Member Causey and seconded by Member Williams to adopt the Consent Calendar as recommended. Motion passed by unanimous vote of the Board Members present. [4-0; Pilecki absent.] OTHER BOARD ACTION ITEMS 11. Review and approve expenditures dated February 1 , 2018. Approval recommended by Finance Committee. Member Causey recused himself from voting on this item because a full year has not yet elapsed since he consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. He exited the Board Room. President Nejedly called for a vote on the item. BOARD ACTION: Motion was made by Member McGill and seconded by Member Williams to approve the expenditures dated February 1, 2018. Motion passed by unanimous vote of the Board Members present. [3-0; Causey and Pilecki absent.] February 15, 2018 Regular Board Meeting Agenda Packet- Page 8 of 77 Page 4 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 1, 2018 Board Meeting Minutes -Page 3 Member Causey re-entered the Board Room. REPORTS AND ANNOUNCEMENTS 12. General Manager— Reports a. Receive the 2017 National Pollutant Discharge Elimination System (NPDES) Annual Report Plant Operations Division Manager Alan Weer reviewed the presentation included with the agenda material and responded to questions from Board Members. BOARD ACTION: Received the report. b. Receive update on Treatment Plant Applied Research Projects Senior Engineer Dan Frost reviewed the presentation included with the agenda material and responded to questions from Board Members. BOARD ACTION: Received the update. 13. General Manager— Announcements a. Announcements — February 1 , 2018 1) Public bidding for Treatment Plant Piping Renovations, Phase 9, District Project 7330 2) Public Workshop scheduled for February 6, 2018 regarding Lafayette Sewer Renovation Project, Phase 12, District Project 8446 3) No businesses in Significant Non-Compliance (SNC) for 2017 4) Central San Blood Drive on February 22, 2018 BOARD ACTION: Received the announcements. 14. Counsel for the District No report. 15. Secretary of the District Ms. Anderson announced the following upcoming Committee meeting: Engineering & Operations — Friday, February 2 at 9:00 a.m. BOARD ACTION: Received the announcement. February 15, 2018 Regular Board Meeting Agenda Packet- Page 9 of 77 Page 5 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 1, 2018 Board Meeting Minutes-Page 4 16. Board Members — Committee Minutes a. January 12, 2018 —Administration Committee — Chair McGill and Member Williams b. January 17, 2018 — Engineering & Operations Committee — Chair Causey and Member McGill C. January 23, 2018 — Finance Committee — President Nejedly and Member Pilecki BOARD ACTION: Received the Committee minutes. 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • January 18, 2018 — East Bay USA: Featuring Pete Souza (coordinated by East Bay Leadership Council) in Diablo Member McGill • January 18, 2018 — East Bay USA: Featuring Pete Souza (coordinated by East Bay Leadership Council) in Diablo • January 22, 2018 — California Special Districts Association — Contra Costa Chapter Meeting (CCSDA) in Martinez • January 24, 2018 — Pleasant Hill State of the City Mayor's Luncheon • January 29, 2018 —Walnut Creek State of the City Luncheon Member McGill also provided a written report covering his announcements and other meetings. Member Williams • January 24-26, 2018 — California Association of Sanitation Agencies (CASA) Winter Conference in Palm Springs, CA President Nejedly BOARD ACTION: Received the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. February 15, 2018 Regular Board Meeting Agenda Packet- Page 10 of 77 Page 6 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 1, 2018 Board Meeting Minutes-Page 5 EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 19 and 20. RECESS TO CLOSED SESSION The Board recessed at 2:15 p.m. to reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group February 15, 2018 Regular Board Meeting Agenda Packet- Page 11 of 77 Page 7 of 7 CENTRAL CONTRA COSTA SANITARY DISTRICT February 1, 2018 Board Meeting Minutes -Page 6 RECESS TO OPEN SESSION The Board recessed at 3:45 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION No report— Items 19 and 20. ADJOURNMENT The meeting was adjourned at 3:45 p.m. James A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California COUNTERSIGNED: Donna M. Anderson Provisional Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California February 15, 2018 Regular Board Meeting Agenda Packet- Page 12 of 77