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.,,IMCENTRAL SAN
CENTRAL CONTRA COSTA SANITARY DISTRICT 5019 IMHOFF PLACE, MARTINEZ, CA 9AS53-A392
SPECIAL MEETING OF THE BOARD OF DIRECTORS:
CENTRAL CONTRA COSTA JAMES A.NEJEDLY
SANITARY DISTRICT President
ADMINISTRATION COMMITTEE DAVIDPresidennttPro Ms
President Tem
PAUL H CAUSEY
MCGM I N U T E S MICHAEL R.TAD J PILECKLECK
I
PHONE: (925)228-9500
Friday, January 12, 2018 FAX.- (925)372-0192
8:30 a.m. www.centralsan.org
Executive Conference Room
5019 Imhoff Place
Martinez, California
Committee:
Chair Mike McGill
Member David Williams
Staff.
Roger S. Bailey, General Manager
Donna Anderson, Provisional Secretary of the District
Kent Alm, District Counsel
Ann Sasaki, Deputy General Manager
Phil Leiber, Director of Finance and Administration
John Huie, IT Manager (left after Item 5.a.)
Teji O'Malley, Human Resources Manager
Thomas Brightbill, Senior Engineer (left after Item 3.a.)
Todd Smithey, Finance Administrator (left after Item 4.b.)
1. Call Meeting to Order
Chair McGill called the meeting to order at 8:32 a.m.
2. Public Comments
None.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 126 of 148
Page 3 of 4
Administration Committee Minutes
January 12, 2018
Page 2
3. Items for Committee Recommendation to Board
a. Conduct biennial review of the following Board Policies:
1) BP 010 — Contractual Assessment Districts (CADs)
2) BP 022 —Alhambra Valley Assessment Districts (AVADs)
Mr. Alm suggested that a couple of minor revisions be made to both
policies to clarify current practices.
Member Williams asked if the District is recovering its costs related to the
AVAD program as originally envisioned. Mr. Brightbill said he would
investigate and report back at a future meeting.
COMMITTEE ACTION: Requested that Mr. Alm work with staff on
proposed minor revisions to both policies, after which they may be
presented to the full Board for consideration without the need for
further Committee review.
4. Other Items
a. Discuss with District Counsel possible Brown Act implications when a
Committee matter straddles two calendar years, therefore raising the
potential of that item having been considered by more than two Board
Members
Mr. Alm noted that the same Brown Act implications arise when
Committees use alternates. He said some agencies do not use alternates
for that reason.
COMMITTEE ACTION: Upon discussion, the Committee determined
there is no need to develop a policy.
b. Receive follow-up information on Contra Costa County Employees'
Retirement Association (CCCERA) formulas for calculating employer and
employee contribution rates
Ms. O'Malley explained the material included with the agenda packet,
noting that contribution rates are comprised of three components:
1) employer normal costs (basic and cost-of-living adjustment (COLA)),
2) employee normal costs (basic and COLA), and 3) unfunded actuarial
accrued liabilities (UAAL). The first two are percentages stipulated by
CERL (the County Employees Retirement Law of 1937) and PEPRA (the
California Public Employees'Pension Reform Act of 2013). Ms. O'Malley
noted that unfunded liability is borne totally by the employer.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 127 of 148
Page 4 of 4
Administration Committee Minutes
January 12, 2018
Page 3
Assuming there were no unfunded liability, Chair McGill asked if the
contribution rates would change from year to year. Ms. O'Malley said the
percentages change based on the difference between demographic/
economic assumptions and actual experience.
In response to a question from Member Williams, Mr. Smithey said the
split between employer and employee contribution rates is roughly 60/40
for legacy employees (those hired prior to January 1, 2013). While this is
a fairly stable ratio, it also changes slightly based on the actual
demographic%conomic experience of those legacy employees.
COMMITTEE ACTION: Received the information and requested that
this information be presented to the full Board.
C. Receive list of Scheduled/Parking Lot items
COMMITTEE ACTION: Received and provided input to staff.
5. Announcements
a. Announcement— IT Department: Phishing Testing and Training Tools
b. Mr. Bailey said he and staff recently met with representatives of the City of
Pleasant Hill with regard to various concerns regarding the Pleasant Hill-
Grayson Creek Trunk Sewer Project, District Project 8412. Information
will be provided to the full Board in the future.
COMMITTEE ACTION: Received the announcements.
6. Future Scheduled Meetings
a. Confirm remaining 2018 Administration Committee meeting dates
COMMITTEE ACTION: Confirmed the meeting dates.
7. Suggestions for Future Agenda Items
None.
8. Adjournment — at 10:11 a.m.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 128 of 148