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Home My WebLink AboutBOARD MINUTES 01-18-18 CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 501 • ACE, MARTINEZ, CA 94553-4391 MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R.WILLIAMS President Pro Tem Board Room PAUL H.CAUSEY Thursday, January 18, 2018 MICHAEL MCGILL 1:30 p.m. TAD J.PILECKI Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Provisional Secretary of the District Donna Anderson called roll: PRESENT.• Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT: Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. INTRODUCTIONS 1. New employee: • Ashley Freeman, Administrative Technician in the Collection System Operations Division, effective January 3, 2018 BOARD ACTION: Welcomed Ms. Freeman. 2. Spring 2018 co-op students BOARD ACTION: Welcomed new co-op students. PUBLIC COMMENT PERIOD ,,, These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 66— Page 11 CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2018 Board Meeting Minutes- Page 12 No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. CONSENT CALENDAR 3. Approve the following: a. January 4, 2018 Board meeting minutes BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. [5-0] REPORTS AND ANNOUNCEMENTS 4. General Manager— Reports a. Receive update on status of Martinez and District-wide easements. Reviewed by Real Estate, Environmental & Planning Committee. Planning and Development Services Division Manager Danea Gemmell reviewed the presentation included with the agenda material. She and District Counsel Kent Alm responded to several questions and comments from Board Members. BOARD ACTION: Received the update. 5. General Manager—Announcements a. Announcements — January 18, 2018 1) Public bidding for Walnut Creek Sewer Renovations, Phase 12, District Project 8435 2) Public bidding for Property and Building Improvements, Phase 1 - 4737 Imhoff Place, District Project 8247-1 3) Public bidding for South Orinda Sewer Renovations, Phase 6, District Project 8433 4) Public Workshop scheduled for January 23, 2018 regarding South Orinda Sewer Renovations, Phase 6, District Project 8433 5) Staff retirement— Maintenance Crew Leader Rick Ginn, effective January 3, 2018, after 14 years of service CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2018 Board Meeting Minutes-Page 13 6) General Manager Authorized Contracts, Agreements, Etc. - Fourth Quarter 2017 The following additional written announcement was distributed at the beginning of the meeting: 7) Recycled Water Storage— Clearwell Inspection Work No further announcements were made during the meeting. BOARD ACTION: Received the announcements. 6. Counsel for the District a. Follow-up discussion of Board Member inquiry at January 4, 2018 meeting regarding voicemails on personal accounts/devices as related to Board Policy No. BP 033 — Conducting District Business Using Personal Accounts and Devices Mr. Alm said that upon further consult with the Information Technology (IT) staff about the reality of trying to capture voicemails from private mobile devices on District servers, it appears currently that there is no practical way for that to be accomplished with the existing District IT systems. Even if captured, IT Manager John Huie noted that the District's phone system does not have the capability to search voicemail recordings other than manually listening to them. Similarly, there currently is no widely available and proven technology to easily forward texts to a District server for permanent recordkeeping. As technologies advance, forwarding of voicemails and texts from mobile devices may become more practical. At the end of the discussion, Mr. Alm said the primary thrust of BP 033 is that when Board Members and staff must use a mobile device to conduct District business, it should be conducted through use of a District email account, which will create a recoverable public record of the matter. BOARD ACTION: Held the discussion. 7. Secretary of the District— No report. 8. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Causey reported that he attended the California Water Environment Association (CWEA) Collection Systems Workshop in Sacramento during which the State Water Resources Control Board (SWRCB) focused on a CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2018 Board Meeting Minutes-Page 14 number of issues related to the Waste Discharge Requirements (WDR). The State hopes to have a draft by April or May this year. Member McGill • January 11, 2018 — Contra Costa County Mayors' Conference hosted by the City of Pinole (Member McGill reported during the meeting that he was unable to attend this event.) • January 18, 2018 — Industrial Association of Contra Costa County (IACCC) Forum in Pleasant Hill. Topic: Major developments in 2017 in environmental law and regulation. Member McGill also provided a written report covering his announcements and other meetings, and stated that he was recently elected Chair of the Contra Costa Local Agency Formation Commission (LAFCO). Member Pilecki — No report. Member Williams — No report. President Nejedly — No report. BOARD ACTION: Received the reports and announcements. 9. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 10, 11 and 12. RECESS TO CLOSED SESSION The Board recessed at 2:32 p.m. to reconvene in closed session in the Caucus Room. CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2018 Board Meeting Minutes-Page 15 Closed Session (Not video recorded) CLOSED SESSION 10. Personnel matters pursuant to Government Code Section 54957. Public Employment—Title: Secretary of the District 11. Conference with Legal Counsel — existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association et al. v. Contra Costa Count Employees' Retirement Association CCCERA et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913 12. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: I EDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 2:39 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION No report— Items 10, 11 and 12. ADJOURNMENT The meeting was adjourned at 2:40 p.m. G. Jame . Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT January 18, 2018 Board Meeting Minutes- Page 16 COUNTERSIGNED; A"'�* a'� Donna M. Anderson Provisional Secretary of the District Central Contra Costa Sanitary District County of Contra Costa, State of California