HomeMy WebLinkAbout01.b. Approve minutes of Regular Board meeting held 01-18-18 Page 1 of 7
Item I.b.
I
Central Contra Costa Sanitary District
February 1, 2018
TO: HONORABLE BOARD OF DIRECTORS
FROM: DONNA M.ANDERSON, PROVISIONAL SECRETARY OF THE DISTRICT
SUBJECT: JANUARY 18, 2018 REGULAR BOARD MEETING MINUTES
Attached are the draft minutes of the above Board meeting.
Strategic Plan Tie-In
GOAL ONE: Provide Exceptional Customer Service
Strategy 1 - Foster Customer Engagement and Awareness
ATTACHMENTS:
1. Draft Minutes of 01-18-18 Board Meeting
February 1, 2018 Regular Board Meeting Agenda Packet- Page 9 of 148
Page 2 of 7
CENTRAL SAN
CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 •
MINUTES* BOARD OF DIRECTORS:
JAMES A.NEJEDLY
President
REGULAR BOARD MEETING
DAVID R. WILLIAMS
President Pro Tent
Board Room PAUL CAUSEY
Thursday, January18, 2018 MICHAEL R.MCGILL
TAD J.PILECKI
1:30 p.m.
DRAFT
Open Session — Board Room
(Video recorded)
ROLL CALL
A regular meeting of the Board of Directors was called to order by President Nejedly at
1:30 p.m. Provisional Secretary of the District Donna Anderson called roll:
PRESENT. Members: Causey, McGill, Pilecki, Williams, Nejedly
ABSENT: Members: None
PLEDGE OF ALLEGIANCE
The Board, staff and audience joined in the Pledge of Allegiance.
INTRODUCTIONS
1. New employee:
• Ashley Freeman, Administrative Technician in the Collection System Operations
Division, effective January 3, 2018
BOARD ACTION: Welcomed Ms. Freeman.
2. Spring 2018 co-op students
BOARD ACTION: Welcomed new co-op students.
These summary minutes are supplemented by a corresponding video recording available on the District's
website at centralsan.org.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 10 of 148
Page 3 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 18, 2018 Board Meeting Minutes - Page 2
PUBLIC COMMENT PERIOD
No comments.
REQUESTS TO CONSIDER MATTERS OUT OF ORDER
None.
CONSENT CALENDAR
3. Approve the following:
a. January 4, 2018 Board meeting minutes
BOARD ACTION: Motion was made by Member Causey and seconded by
Member McGill to adopt the Consent Calendar as recommended. Motion passed
by unanimous vote. [5-0]
REPORTS AND ANNOUNCEMENTS
4. General Manager— Reports
a. Receive update on status of Martinez and District-wide easements.
Reviewed by Real Estate, Environmental & Planning Committee.
Planning and Development Services Division Manager Danea Gemmell
reviewed the presentation included with the agenda material. She and
District Counsel Kent Alm responded to several questions and comments
from Board Members.
BOARD ACTION: Received the update.
5. General Manager— Announcements
a. Announcements — January 18, 2018
1) Public bidding for Walnut Creek Sewer Renovations, Phase 12, District
Project 8435
2) Public bidding for Property and Building Improvements, Phase 1 - 4737
Imhoff Place, District Project 8247-1
3) Public bidding for South Orinda Sewer Renovations, Phase 6, District
Project 8433
February 1, 2018 Regular Board Meeting Agenda Packet- Page 11 of 148
Page 4 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 18, 2018 Board Meeting Minutes- Page 3
4) Public Workshop scheduled for January 23, 2018 regarding South
Orinda Sewer Renovations, Phase 6, District Project 8433
5) Staff retirement— Maintenance Crew Leader Rick Ginn, effective
January 3, 2018, after 14 years of service
6) General Manager Authorized Contracts, Agreements, Etc. - Fourth
Quarter 2017
The following additional written announcement was distributed at the
beginning of the meeting:
7) Recycled Water Storage — Clearwell Inspection Work
No further announcements were made during the meeting.
BOARD ACTION: Received the announcements.
6. Counsel for the District
a. Follow-up discussion of Board Member inquiry at January 4, 2018 meeting
regarding voicemails on personal accounts/devices as related to Board Policy
No. BP 033 — Conducting District Business Using Personal Accounts and
Devices
Mr. Alm said that upon further consult with the Information Technology (IT)
staff about the reality of trying to capture voicemails from private mobile
devices on District servers, it appears currently that there is no practical way
for that to be accomplished with the existing District IT systems. Even if
captured, IT Manager John Huie noted that the District's phone system does
not have the capability to search voicemail recordings other than manually
listening to them. Similarly, there currently is no widely available and proven
technology to easily forward texts to a District server for permanent
recordkeeping. As technologies advance, forwarding of voicemails and texts
from mobile devices may become more practical.
At the end of the discussion, Mr. Alm said the primary thrust of BP 033 is that
when Board Members and staff must use a mobile device to conduct District
business, it should be conducted through use of a District email account,
which will create a recoverable public record of the matter.
BOARD ACTION: Held the discussion.
7. Secretary of the District — No report.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 12 of 148
Page 5 of 7
CENTRAL CONTRA COSTA SANITARY DISTRICT
January 18, 2018 Board Meeting Minutes- Page 4
8. Board Members - Reports and Announcements
Board Member reports on recent meetings or conferences for which they received the stipend or for
which the District paid their expenses.
a. Member Causey
Member Causey reported that he attended the California Water Environment
Association (CWEA) Collection Systems Workshop in Sacramento during
which the State Water Resources Control Board (SWRCB) focused on a
number of issues related to the Waste Discharge Requirements (WDR). The
State hopes to have a draft by April or May this year.
Member McGill
• January 11, 2018 — Contra Costa County Mayors' Conference hosted by
the City of Pinole (Member McGill reported during the meeting that he was
unable to attend this event.)
• January 18, 2018 — Industrial Association of Contra Costa County
(IACCC) Forum in Pleasant Hill. Topic: Major developments in 2017 in
environmental law and regulation.
Member McGill also provided a written report covering his announcements
and other meetings, and stated that he was recently elected Chair of the
Contra Costa Local Agency Formation Commission (LAFCO).
Member Pilecki — No report.
Member Williams — No report.
President Nejedly— No report.
BOARD ACTION: Received the reports and announcements.
9. Board Members - Requests for Stipend/Reimbursement or Conference Attendance
Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically
addressed in the current Board Compensation Resolution, or authorization for conference attendance
not previously approved by the Board.
No requests.
EMERGENCY SITUATIONS
None.
REQUESTS FOR FUTURE AGENDA ITEMS
None.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 13 of 148
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CENTRAL CONTRA COSTA SANITARY DISTRICT
January 18, 2018 Board Meeting Minutes- Page 5
ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7)
District Counsel Kent Alm announced that a closed session would be held for Items 10, 11
and 12.
RECESS TO CLOSED SESSION
The Board recessed at 2:32 p.m. to reconvene in closed session in the Caucus Room.
Closed Session
(Not video recorded)
CLOSED SESSION
10. Personnel matters pursuant to Government Code Section 54957. Public
Employment— Title: Secretary of the District
11. Conference with Legal Counsel — existing litigation pursuant to Government Code
Section 54956.9(d)(1):
• Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County
Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St
Appellate District, Division Four, Case No. A141913
12. Conference with labor negotiators pursuant to Government Code Section 54957.6:
District Negotiators:
IEDA
• Roger S. Bailey, General Manager
• Ann K. Sasaki, Deputy General Manager
• Philip R. Leiber, Director of Finance and Administration
• Teji O'Malley, Human Resources Manager
Employee Organizations:
• Employees' Association, Public Employees Union, Local One
• Management Support/Confidential Group (MS/CG)
• Management Group
RECESS TO OPEN SESSION
The Board recessed at 2:39 p.m. to reconvene in open session in the Board Room.
REPORT OUT OF CLOSED SESSION
No report— Items 10, 11 and 12.
February 1, 2018 Regular Board Meeting Agenda Packet- Page 14 of 148
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CENTRAL CONTRA COSTA SANITARY DISTRICT
January 18, 2018 Board Meeting Minutes- Page 6
ADJOURNMENT
The meeting was adjourned at 2:40 p.m.
James A. Nejedly
President of the Board of Directors
Central Contra Costa Sanitary District
County of Contra Costa, State of California
COUNTERSIGNED:
Donna M. Anderson
Provisional Secretary of the District
Central Contra Costa Sanitary District
County of Contra Costa, State of California
February 1, 2018 Regular Board Meeting Agenda Packet- Page 15 of 148