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Home My WebLink About00. BOARD AGENDA 02-01-18 ,OtrCl CENTRAL SAN CENTRAL •NTRA COSTA SANITARY DISTRICT 5019 IMHOFF REGULAR BOARD MEETING BOARD OF DIRECTORS AGENDA JAMES A.NEJEDLY-President DAVID R.MLLIANIS-President Pro Tem Thursday, February 1, 2018 PAUL HCAUSEY Board Room NICHAELR.NCGILL 1:30 PM TAD J.PILECKI PHONE:(925) 228-9500 FAX(925) 372-0192 m4w..centralsan.org INFORMATION FOR THE PUBLIC Anyone wishing to address the Board of Directors is requested to complete a speaker's card and submit it to the Secretary of the District. In addressing the Board, speakers are requested to step to the podium and state their name and address for the record. The Board President may direct questions to any member of the audience as appropriate at any time during the meeting. All matters listed under the CONSENT CALENDAR are considered to be routine by the Board and will be enacted by one motion.There will be no separate discussion of these items unless requested by a Member of the Board or the public prior to the time the Board votes on the motion to adopt. ADDRESSING THE BOARD ON AN ITEM ON THE AGENDA Persons wishing to speak on PUBLIC HEARINGS and OTHER MATTERS listed on the agenda will be heard when the President calls for comments from the audience, except on public hearing items previously heard and closed to public comment.The President may specify the number of minutes each person will be permitted to speak based on the number of persons wishing to speak and the time available.After the public has commented,the item is closed to further public comment and brought to the Board for discussion and action. There is no further comment permitted from the audience unless invited by the Board. ADDRESSING THE BOARD ON AN ITEM NOT ON THE AGENDA In accordance with state law, the Board is prohibited from discussing matters not calendared on the agenda. You may address the Board on any matters not listed on the agenda, and which are within its jurisdiction, under PUBLIC COMMENTS. Matters brought up which are not on the agenda may be referred to staff for action or calendared on a future agenda. AGENDA REPORTS Supporting material on agenda items is available for public review at the Reception Desk, 5019 Imhoff Place, Martinez, and on Central San's website at wwucentralsan.org. Not every agenda item is accompanied by written supporting material. Reports and information relating to agenda items distributed within 72 hours of the meeting to a majority of the Board are also available for public inspection at the Reception Desk and on the website. During the meeting, information and supporting materials are available in the Board Room. AMERICANS WITH DISABILITIES ACT In accordance with the Americans with Disabilities Act and state law, it is the policy of Central San to offer its public meetings in a manner that is readily accessible to everyone, including those with disabilities. If you are disabled and require special accommodations to participate, please contact the Secretary of the District at least 48 hours in advance of the meeting at(925)229-7303. VIDEOTAPING OF MEETINGS Meetings held in the Board Room are videotaped and posted to Central San's website as soon as practicable following February 1, 2018 Regular Board Meeting Agenda Packet- Page 1 of 148 the meeting. Open Session - Board Room (Video recorded) 1:30 PM ROLL CALL PLEDGE OF ALLEGIANCE PUBLIC COMMENT PERIOD REQUESTS TO CONSIDER MATTERS OUT OF ORDER CONSENT CALENDAR 1. Approve the following: a. January 12, 2018 Special Board meeting minutes b. January 18, 2018 Regular Board meeting minutes 2. Review December 2017 Financial Statements and Investment Reports. Receipt recommended by Finance Committee. 3. Approve updated administrative overhead percentage of 219% for Fiscal Year 2018-19. Approval recommended by Finance Committee. 4. Adopt Resolution No. 2018-002 appointing Katherine Young to the position of Secretary of the District, M-35 ($10,560.02 - $12,835.73), effective February 13, 2018, and approve employment agreement 5. Adopt updated Board Policy No. BP 010 - Contractual Assessment Districts (CRDs). Approval recommended by Administration Committee. 6. Adopt updated Board Policy No. BP 022 -Alhambra Valley Assessment Districts (AVADs). Approval recommended by Administration Committee. 7. Confirm publication of a summary of revision to Exhibit 'A' of uncodified District Ordinance No. 296 8. Confirm publication of a summary of uncodified District Ordinance No. 298 9. Confirm publication of a summary of District Ordinance No. 299 10. Authorize the General Manager to execute professional engineering services agreements with TJ C and Associates, Inc. and Complete Project Solutions, Inc., in the amount of $150,000 each, to provide as-needed structural engineering services for capital improvement projects.Approval recommended by Engineering and Operations Committee. Staff Recommendation (Motion Required): Adopt the Consent Calendar as recommended. February 1, 2018 Regular Board Meeting Agenda Packet- Page 2 of 148 OTHER BOARD ACTION ITEMS 11. Review and approve expenditures dated February 1, 2018. Approval recommended by Finance Committee. (No presentation is planned;staff will be available to answer questions) Staff Recommendation (Motion Required): Approve the expenditures. REPORTS AND ANNOUNCEMENTS 12. General Manager- Reports a. Receive the 2017 National Pollutant Discharge Elimination System (NPDES) Annual Report (5-minute staff presentation) Staff Recommendation: Receive the report. b. Receive update on Treatment Plant Applied Research Projects (15-minute staff presentation) Staff Recommendation: Receive the update. 13. General Manager-Announcements a. Announcements - February 1, 2018 Staff Recommendation: Receive the announcements. 14. Counsel for the District 15. Secretary of the District 16. Board Members - Committee Minutes a. January 12, 2018 -Administration Committee - Chair McGill and Member Williams b. January 17, 2018 - Engineering & Operations Committee - Chair Causey and Member McGill C. January 23, 2018 - Finance Committee - President Nejedly and Member Pilecki 17. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey • January 18, 2018 - East Bay USA: Featuring Pete Souza (coordinated by East Bay Leadership Council) in Diablo Member McGill • January 18, 2018 - East Bay USA: Featuring Pete Souza (coordinated by East Bay Leadership Council) in Diablo • January 22, 2018 - California Special Districts Association - Contra Costa Chapter Meeting (CCSDA) in Martinez • January 24, 2018 - Pleasant Hill State of the City Mayor's Luncheon • January 29, 2018 - Walnut Creek State of the City Luncheon February 1, 2018 Regular Board Meeting Agenda Packet- Page 3 of 148 Member Williams • January 24-26, 2018 - California Association of Sanitation Agencies (CASA) Winter Conference in Palm Springs, CA President Nejedl�r Staff Recommendation: Receive the reports and announcements. 18. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. Staff Recommendation: Consider any requests. EMERGENCY SITUATIONS REQUESTS FOR FUTURE AGENDA ITEMS ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) RECESS TO CLOSED SESSION The Board will recess and reconvene in closed session in the Caucus Room. Closed Session (Not video recorded) CLOSED SESSION 19. Conference with Legal Counsel - existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1 st Appellate District, Division Four, Case No. A141913 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: • IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee Organizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group February 1, 2018 Regular Board Meeting Agenda Packet- Page 4 of 148 RECESS TO OPEN SESSION REPORT OUT OF CLOSED SESSION ADJOURNMENT February 1, 2018 Regular Board Meeting Agenda Packet- Page 5 of 148