HomeMy WebLinkAbout04.a. Review draft Position Paper authorizing the General Manager to execute agreements with TJC and Associates and Complete Project Solutions for $150,000 each Page 1 of 2
Item 4.a.
CENTRAL SAN BOARD OF DIRECTORS
' POSITION PAPER
DRAFT
MEETING DATE: JANUARY 17, 2018
SUBJECT: REVIEW DRAFT POSITION PAPER AUTHORIZING THE GENERAL
MANAGER TO EXECUTE PROFESSIONAL ENGINEERING SERVICES
AGREEMENTS WITH TJC AND ASSOCIATES, INC. AND COMPLETE
PROJECT SOLUTIONS, INC., IN THE AMOUNT OF $150,000 EACH, TO
PROVIDE AS-NEEDED STRUCTURAL ENGINEERING SERVICES FOR
CAPITAL IMPROVEMENT PROJECTS
SUBMITTED BY: INITIATING DEPARTMENT:
DAMASIO ZEPEDAARAGON, ASSOCIATE ENGINEERING AND TECHNICAL SERVICES-
ENGINEER CAPITAL PROJECTS
REVIEWED BY: SASHA MESTETSKY, SENIOR ENGINEER
EDGAR J. LOPEZ, CAPITAL PROJECTS DIVISION MANAGER
JEAN-MARC PETIT, DIRECTOR OF ENGINEERING AND TECHNICAL
SERVICES
ISSUE
The Board of Directors' (Board) authorization is required for the General Manager to execute a
professional engineering services agreement in an amount greater than $100,000.
BACKGROUND
The Central Contra Costa Sanitary District (Central San) Capital Projects Division uses structural
engineering services to assist in the design and construction of capital improvement projects. The
purpose of the structural engineering agreements is to provide varied levels of structural engineering
expertise to assist staff with projects in the Treatment Plant, Collection System, General Improvements,
and Recycled Water Programs. For example, the sewer renovations in the Collection System Program
uses in-house professional engineers to design sewer replacement and uses as-needed structural
engineering services for recommending whether to repair or replace creek crossings and other special
structures.
Staff prepared and posted the Request for Proposal on PlanetBids and the Central San website for
structural engineering as-needed services. On December 1, 2017, four proposals were received and
evaluated. Staff selected TJC and Associates, I nc. and Complete Project Solutions, I nc. as the best fit
January 17, 2018 Special EOPS Committee Meeting Agenda Packet- Page 5 of 29
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firms for structural engineering services based on their experience, past performance, and proposed
fees. Contracting two structural engineering firms allows staff some flexibility to respond to design and
construction needs. Both firms provide a variety of services and specialties in the wastewater field.
ALTERNATIVES/CONSIDERATIONS
The Capital Projects Division, along with Central San, does not employ a professional structural engineer,
and a permanent engineer is not recommended. The practice of using as-needed agreements has been
very successful. Executing this type of agreement allows for reduced administration costs and staff time
needed to issue individual agreements for each project. The services provided are typically low amounts
and consolidating the work is recommended.
FINANCIAL IMPACTS
The agreement amount for each firm will be $150,000, for a total combined amount of $300,000. The
agreement duration will extend into 2020. Staff estimates that the yearly costs are $100,000. The services
are budgeted and will be paid for under projects in the Board-adopted Capital Improvement Budget.
COMMITTEE RECOMMENDATION
The Engineering and Operations Committee reviewed this agreement at the meeting on January 17,
2018, and recommended approval.
RECOMMENDED BOARD ACTION
Authorize the General Manager to execute professional engineering services agreements with TJC and
Associates, Inc. and Complete Project Solutions, Inc. in the amount of$150,000 each to provide as-needed
structural engineering services for capital improvement projects.
Strategic Plan Tie-In
GOAL TWO: Strive to Meet Regulatory Requirements
Strategy 1 - Strive to Achieve 100% Permit Compliance in Air, Water, Land and Other Regulations, Strategy 2- Strive
to Minimize the Number of Sanitary Sewer Overflows
GOAL FIVE: Maintain a Reliable Infrastructure
Strategy 1 - Manage Assets Optimally Throughout Their Lifecycle, Strategy 2- Facilitate Long-term Capital Renewal
and Replacement
January 17, 2018 Special EOPS Committee Meeting Agenda Packet- Page 6 of 29