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Home My WebLink About03.a. Receive Summary of 2017 Safety Program Annual Report Page 1 of 19 Item 3.a. Central Contra Costa Sanitary District January 30, 2018 TO: ADMINISTRATION COMMITTEE FROM: JERRYLEDBETTER, SAFETYOFFICER REVIEWED BY: ANN SASAKI, DEPUTY GENERAL MANAGER ROGER S. BAILEY GENERAL MANAGER SUBJECT: RECEIVE SUMMARY OF 2017 SAFETY PROGRAM ANNUAL REPORT The primary objective of Central San's Safety Program is to reduce injuries, accidents, and environmental impact while ensuring compliance. Safety Officer Jerry Ledbetter will present highlights from the 2017 Safety Program Annual Report. Strategic Plan Tie-In GOAL TWO: Strive to Meet Regulatory Requirements Strategy 1 - Strive to Achieve 100% Permit Compliance in Air, Water, Land and Other Regulations GOAL FOUR: Develop and retain a highly trained and innovative workforce Strategy 1 - Ensure Adequate Staffing and Training to Meet Current and Future Operational Levels, Strategy 3- Meet or Exceed Industry Safety Standards ATTACHMENTS: 1. 2017 District Safety Program Annual Report 2. PowerPoint Presentation January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 3 of 51 Page 2 of 19 Central Contra Costa Sanitary District Safety Program Annual Report Calendar Year 2017 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 4 of 51 Page 3 of 19 Safety Program 2017 Annual Report Our Mission: The primary objective of the Safety Program is to reduce injuries, accidents, and environmental impact while ensuring compliance. We achieve this by providing high quality training, comprehensive workplace evaluation, incident response, hazardous materials management from acquisition to disposal, and by managing regulatory information. The Safety Workgroup understands that to maintain an effective District-wide Environment, Health and Safety Program, it needs the continued support and commitment of Central Contra Costa Sanitary District's (Central San) management and the participation of all workgroups. Safety staff will continue to work closely with both groups to foster and maintain this support. Safety Program Annual Report Calendar Year 2017 1 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 5 of 51 Page 4 of 19 Table of Contents Injury/Illness Analysis------------------------------------------------------------------------------------------------------------3 Incident Rates 7 SafetyTraining------------------------------------------------------------------------------------------------------------------------8 SafetyAccomplishments------------------------------------------------------------------------------------------------------9 2018 Goals and Objectives for the Safety Workgroup------------------------------------------------10 Safety Program Annual Report Calendar Year 2017 2 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 6 of 51 Page 5 of 19 Safety Program Injury/Illness Analysis Central San incurred 10 Occupational Safety and Health Administration (OSHA) Recordable Injury/Illness cases and 17 first aid only cases during the 2017 calendar year (see Graph 1). The recordable cases consisted of three lost time, three restricted work, and four medical only cases. There was a decrease from 17 to 10 recordable cases (41%) from the 2016 calendar year (CY2016) to the 2017 calendar year (CY2017). The Safety Workgroup continues to encourage employee reporting of first aid only injuries/illnesses and near-misses. The Safety Workgroup uses this data to help identify and correct hazards in the workplace that could result in a recordable injury, as well as tailor safety training to address these hazards. Graph1 OSHA Recordable Injuries Comparison by Year 25 20 15 10 5 �I 0 W w® Mimi 1111 NIN 6 2011 2012 2013 2014 2015 2016 2017 ■Adm/Eng 5 3 4 2 6 4 ■CSO 12 12 3 8 5 8 o POD 3 8 8 3 3 *TOTAL 20 23 15 13 14 The total number of lost work days decreased significantly from 50 to 22 (-56%) from CY2016 to CY2017 (see Graph 2). This is attributed to the concentration on the interactive process efforts, which has limited the longest lost work days case to 16 days. The total number of restricted work days decreased from 314 to 153 (-51%) from CY2016 to CY2017 (see Graph 3). This is attributed to the concentration on accident causation and directed training. These efforts have help reduced the severity of days away claims from 2.9 days/claim to 2.2 days/claim and restricted work days from 18.5 days/claim to 15.3 days/claim. Safety Program Annual Report Calendar Year 2017 3 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 7 of 51 Page 6 of 19 Graph 2 Days Away from Work Comparaison by Year 200 180 160 140 120 100 80 60 40 20 0 mum 2011 2012 2013 2014 2015 2016 2017 ■Adm/Eng 67 0 6 0 0 13 0 ■CSO 18 9 5 2 12 0 5 o POD 0 12 0 180 88 37 17 ■TOTAL 85 21 11 182 100 50 22 Graph 3 Restricted Work Days Comparison by Year 600 500 400 300 200 100 INNI 0 2011 2012 2013 2014 2015 2016 2017 oAdm/Eng 140 87 105 7 0 98 0 ■CSO 67 85 34 215 97 185 100 o POD 94 371 29 19 32 31 53 o TOTAL 301 543 168 241 129 314 153 Safety Program Annual Report Calendar Year 2017 4 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 8 of 51 Page 7 of 19 The leading mechanisms of injuries/illnesses at Central San during CY2017 were: 1. Exposure to hazardous substances or environments. 2. Overexertion or bodily reaction. Graph 4 Mechanism of Injury/Illness Injuries by Contact with Persons/Animals/ Object or Insects Equipment 10% 10% Slip, Trip, Fall, or Jump 10% Exposure to Harmful Substance or Environments Overexertion or 40% Bodily Reaction 30% The most common type of injury remains strain/sprain, which accounts for 40% of all injuries. The primary cause of these strain/sprain injuries is overexertion while lifting, pushing, or pulling, resulting in back injuries. Other strain/sprain related injuries are caused by slips, trips, or falls. None of the CY2017 injuries were associated with common activities, equipment, or procedures. The Safety Workgroup will continue targeting strain/sprain related injuries and conducting classes on overexertion and back injury prevention in its CY2018 training schedule. The most common injured body parts are: 1. Back 2. Arm 3. Abdomen 4. Ankle 5. Eye 6. Hand Safety Program Annual Report Calendar Year 2017 5 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 9 of 51 Page 8 of 19 Graph 5 Injury Type Strain/Sprain - - Bite Sting10% 40% Burn 20% Poison Oak Fracture10% Exposure 20% Graph 6 Body Parts Hand 10% - Abdomen 20% Eye / 10% Ankle 10% Back 30% Arm 20% Safety Program Annual Report Calendar Year 2017 6 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 10 of 51 Page 9 of 19 Incident Rates Central San's Incident Rates are calculated using the injuries recorded on the California Occupational Safety and Health Administration (CalOSHA) 300 Log Form each calendar year. The rates vary from year to year due to the frequency and severity of the injuries occurring and by the number of hours worked (exposure time). Table 1 Days Away, Recordable Away Days Restricted Restricted or Other Severity Rate Rate Time Rate Transferred Recordable Rate DART 2016- North American Industry Classification System (NAICS) 6.8 3.0 1.0 3.3 4.9 NA 221320 California Sewage Treatment Facilities CY 2017-Central San 3.8 1.1 1.5 2.7 1.9 2.2 CY 2016-Central San 6.5 1.1 3.0 4.1 2.4 2.9 CY 2015-Central San 5.5 1.2 2.7 3.9 1.6 7.1 CY 2014-Central San 5.1 0.8 2.4 3.2 2.0 14.0 2016 - Construction California Local 7.5 2.8 NA 4.5 5.1 NA Governments 2016-Utility Systems California Local 6.9 2.1 1.1 3.2 3.7 NA Governments The Safety Workgroup's goal is to meet or exceed industry safety standards by achieving a Bureau of Labor Statistics (BLS) industry injury rate that is lower when compared to other California and Bay Area sanitary districts. The recordable rate for CY2017 is 3.8, which is significantly lower than the CY2016 rate of 6.5, due to the lower number of recordable claims in 2017. Central San's recordable rate is well below the BLS rate for California's Sewage Treatment Facilities at 3.8 versus 6.8 (-44%), respectively. Additionally, both the Days Away Rate and Other Recordable rate are below the BLS rates. Central San's restricted time rate is marginally higher than the BLS Restricted Time Rate for California Sewage Treatment Facilities (1.5 vs 1.0). The Safety Workgroup does not see this as negative, rather an indication of the successful implementation of the Central San Return-to-Work Program that places employees back on the job with modifications or job reassignment instead of resulting lost work days. However, the restricted time rate did decrease from 3.0 in CY2016 to 1.5 in CY2017 (-50%). Safety Program Annual Report Calendar Year 2017 7 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 11 of 51 Page 10 of 19 Previously, the Board asked how Central San compared to other industries. For this comparison, BLS rates were pulled for construction and utility systems for local governments. These local governments would include cities, counties, community service districts, park and recreation districts, etc. who perform underground construction, road, facilities maintenance, and utility work. Central San's Incident Rate is nearly half the rate of the Local Government - Heavy Construction and Civil Engineering category at 3.8 vs 7.5, respectively. Additionally, the Days Away rate is significantly lower at 1.1 vs 2.8, respectively (-60%). It was also noted that the Local Government — Heavy Construction and Civil Engineering category does not offer modified or alternative job assignments at any measurable level. Safety Training The Safety Workgroup is responsible for assessing Central San's safety training needs, developing and coordinating safety training programs, and monitoring and evaluating the effectiveness of the programs. During CY2017, the Safety Workgroup conducted over 120 hours of classroom instruction, consisting of 81 training sessions on 35 different training subjects. • Eight-Hour HAZWOPER Refresher • Fixed Overhead Cranes and Rigging • AC Pipe Cutting • Forklift Training • Asbestos and Lead Awareness • Hazard Communications — Emergency • Back Safety Response Plans Spill Prevention • Bloodborne Pathogens/Infection Control and Control Countermeasures/Hazardous Materials • Confined Space Awareness Business Plan • Confined Space Entry and Rescue • Hazard Communications - MSDS/SDS Exercise and Labels • Confined Space Entry and Rescue • Hazardous Waste Handling Procedures • Hearing Conservation • Confined Space Entry/Competent • Heat Illness Prevention Person • Injury and Illness Prevention Program • Driver Safety Department of • Lockout/Tagout Transportation • Manlift/Scissorlift • Electrical Safety - Qualified Person • Mobile Crane Training • Electrical Safety - Non-Qualified • Mosquito Borne Diseases • Emergency Action Plan • New Employee Safety Orientation • Ergonomics • Respiratory Protection • Fall Protection and Prevention • Slips, Trips and Falls • Fire Extinguisher • Traffic Control and Flagging • First Aid/CPR/AED • Vehicle Safety /Defensive Driving • Workplace Violence Prevention Program Safety Program Annual Report Calendar Year 2017 8 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 12 of 51 Page 11 of 19 Safety Accomplishments In CY2017, the following Safety accomplishments were achieved: • Central San won the California Water Environment Association's "2017 Safety: Plant of the Year Award Large." • Updated and serialized Safety Directives binders and instituted online access to ensure the updated versions are easily accessible. • Updated Respiratory Protection Program and Electrical Safety Program Safety Directives. • Implemented online access to material safety data sheets (MSDS) through MSDSonline.com, which allows automatic updating of existing safety data sheets, as well as the ability to easily search and add new ones. • Quick response to open actions items within the District Safety Committee. The District Safety Committee received 26 Safety Suggestions in the past year. The current timeframe for an open action item is less than 60 days. • 0 - First Level (High Frequency/Severity) • 11 - Second Level (Low Frequency/Severity) • 15 - Work Order/Repairs • Worked closely with Capital Projects to provide design reviews, submittal reviews, contractor orientations, and construction safety oversight. • Conducted 16 Contractor Safety Orientations. • Conducted 51 Design and Submittal Reviews. • Attended 106 Construction Progress Meetings. • Central San departments and the Safety Workgroup conducted 322 Safety Tailgates. • Plant Maintenance completed 111 Safety Work Orders. • Both Administration and Engineering Departments went the entire CY2017 with zero Lost Work Days. • Implemented iAuditor application to allow safety inspections to be conducted via cell phone or tablet. Safety Program Annual Report Calendar Year 2017 9 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 13 of 51 Page 12 of 19 2018 Goals and Objectives for the Safety Workgroup • Continue improving customer service through: • Increased visibility in contractor project oversight/design reviews. • Participation in a greater number of tailgate meetings. • Attendance at more manager and departmental meetings. • Increasing job worksite and facility inspections. • Continue monitoring safety metrics, including both leading and lagging indicators to identify trends (incident reports, first aids only, near misses, inspection findings, etc.). • Conduct chemical inventory and reconcile safety data sheets with MSDSonline.com. • Leverage systems and software to improve efficiency and compliance (training records, certification tracking, etc.). • Continue to review/update Safety Directives to ensure they are compliant and easy to follow. • Update the "District Safety Requirements" in the Specifications and bid packets (Multiple Employer Workplace). • Assist Engineering with Fire System Upgrade Project to improve fire and life safety at the Treatment Plant. • Fill vacant Operations Safety Specialist position which provides safety coverage for the Collection Systems Operations Division. Safety Program Annual Report Calendar Year 2017 10 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 14 of 51 Page 13 of 19 / CENTRAL SAN SAFETY SUMMARY CALENDAR YEAR 2017 Administration Committee Meeting January 30, 2018 ems. Jerry M. Ledbetter Safety Officer - 1 How DID WE Do IN 2017? 10 Occupational Safety and Health Administration Recordable Injuries/Illnesses 3 Lost Time Cases 22 Total Lost Work Days - 3 Restricted Time Cases 153 Total Restricted Work Days 4 Medical Only Cases 1 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 15 of 51 Page 14 of 19 OSHA RECORDABLE INJURIES COMPARED TO PREVIOUS YEARS �o ill 11wi m 1111 2011 2012 2013 2014 2015 2016 2017 o Adm/Eng 5 3 4 2 6 4 0 ■CSO 12 12 3 8 5 8 6 *POD 3 8 8 3 3 5 4 o TOTAL 20 23 15 13 14 17 10 I TOTAL NUMBER OF LOST WORK DAYS 200 180 160 140 120 100 80 60 40 20 2011 2012 2013 2014 2015 2016 2017 ■Adm/Eng 67 0 6 0 0 13 0 ■CSO 18 9 5 2 12 0 5 o POD 0 12 0 180 88 37 17 ■TOTAL 85 21 11 182 100 50 22 2 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 16 of 51 Page 15 of 19 TOTAL NUMBER OF RESTRICTED WORK DAYS 600 500 400 300 200 100 _ r� iLl d 2011 2012 2013 2014 2015 2016 2017 ■Adm/Eng 140 87 105 7 0 98 0 ■CSO 67 85 34 215 97 185 100 o POD 94 371 29 19 32 31 53 ■TOTAL 301 543 168 241 129 314 153 I TYPES OF INJURIES Bite/Sting Strain/Sprain 30% 40% Burn 20% Fracture Poison Oak Exposure 10% 20% 3 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 17 of 51 Page 16 of 19 CAUSE OF INJURY Contactwith Injuries by -------- Objector Persons/Animals/Insects Equipment 10% 30% Slip/Trip/Fall/ Jump 10% Exposure to o rmful Substance or Environments 40% Overexertion or Bodily Reaction 30% I BODY PARTS Hand 10% Abdomen 20% i Eye 30% Ankle 10% Back 30% Arm 20% 4 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 18 of 51 Page 17 of 19 INJURY RATES COMPARED TO CALIFORNIA NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM - SEWAGE TREATMENT FACILITIES Days Away, Days Away Restricted Time Restricted or Recordable Rate Rate Rate Transferred Other Recordable Severity Rate DART 2016-NAILS 221320 California Sewage 6.8 3.0 1.0 3.3 4.9 NA Treatment Facilities Cy2017-Central San 3.8 1.1 1.5 2.7 1.9 2.2 Cy 2016-Central San 6.5 1.1 3.0 1 4.1 2.4 2.9 Cy 2015-Central San 5.5 1.2 2.7 3.9 1.6 7.1 Cy 2014-Central San 5.1 0.8 2.4 3.2 2.0 14.0 2016-Construction Califomia Local 7.5 2.8 NA 4.5 5.1 NA Governments z016-III oity systems 6.9 2.1 1.1 3.2 3.7 NA California Local Governments I 2017 ACCOMPLISHMENTS • Completed District Safety Committee open actions items within 60 days. • Worked closely with Capital Projects, Human Resources, and Risk Management. • Updated and serialized Safety Directives manuals and instituted paperless online access. • Updated Safety Directives • Respiratory Protection Program • Electrical Safety Program • Implemented online access to safety data sheets through MSDSonline.com. I 5 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 19 of 51 Page 18 of 19 2017 ACCOMPLISHMENTS Implemented iAuditor application to allow safety inspections to be conducted via cellphone or tablet. Completed 322 Safety Tailgates. Completed 111 Safety Work Orders. Conducted 120 hours of training over 81 sessions on 35 safety subjects. Winner of 2017 California Water Environment Association "Safety: Plant of the Year Award Large." GOALS AND OBJECTIVES FOR 2018 Enhance customer service through: Increased visibility at contractor project oversight/design reviews. Participation in a greater number of tailgate meetings. Attendance at departmental meetings. Update the District Safety Requirements in the specifications and bid packets. Assist Engineering with upgrading/repairing current fire/life safety systems. 6 January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 20 of 51 Page 19 of 19 QUESTIONS? January 30, 2018 Regular ADMIN Committee Meeting Agenda Packet- Page 21 of 51