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HomeMy WebLinkAboutBOARD MINUTES 01-04-18 Central Contra Costa Sanitary District Protecting public health and the environment 5019 Imhoff Place, Martinez, CA 94553-4392 MINUTES* BOARD OF DIRECTORS: JAMES A.NEJEDLY President REGULAR BOARD MEETING DAVID R.WILLIAMS President Pro Tem Board Room PAUL H.CAUSEY Thursda , Janua 4, 2018 MICHAEL R.A/CGILL Y � TAD J.P/LECK/ 1:30 p.m. Open Session — Board Room (Video recorded) ROLL CALL A regular meeting of the Board of Directors was called to order by President Nejedly at 1:30 p.m. Provisional Secretary of the District Donna Anderson called roll: PRESENT.- Members: Causey, McGill, Pilecki, Williams, Nejedly ABSENT.- Members: None PLEDGE OF ALLEGIANCE The Board, staff and audience joined in the Pledge of Allegiance. PUBLIC COMMENT PERIOD No comments. REQUESTS TO CONSIDER MATTERS OUT OF ORDER None. AWARDS AND PRESENTATIONS 1 . Adopt Resolution No. 2018-001 commending outgoing Board President Paul H. Causey for his service BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt Resolution No. 2018-001 as recommended. Motion passed by the following vote of the Board: M These summary minutes are supplemented by a corresponding video recording available on the District's website at centralsan.org. Book 66— Page 1 CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 2 AYES: McGill, Pilecki, Williams, Nejedly NOES: None ABSTAIN: Causey CONSENT CALENDAR 2. Approve the following: a. December 21, 2017 Board meeting minutes 3. Review November 2017 Financial Statements and Investment Reports. Receipt recommended by Finance Committee. 4. Approve the final Comprehensive Annual Financial Report as of June 30, 2017 for submission to the Government Finance Officers Association. Approval recommended by Finance Committee. 5. Endorse the sewer lateral insurance program being offered by Contra Costa Water District (CCWD) on a pilot basis, and allow use of Central San's name and logo on marketing materials. Endorsement recommended by Administration Committee. 6. Authorize the General Manager to continue waiving the volumetric fee for commercial recycled water truck fill users for Calendar Year 2018. Approval recommended by Real Estate, Environmental & Planning Committee. BOARD ACTION: Motion was made by Member Causey and seconded by Member McGill to adopt the Consent Calendar as recommended. Motion passed by unanimous vote. [5-0] OTHER BOARD ACTION ITEMS 7. Review and approve expenditures dated January 4, 2018. Approval recommended by Finance Committee. Member Causey recused himself from voting on this item because a full year has not yet elapsed since he consulted for recipients of several checks on the expenditures list on matters unrelated to Central San. He exited the Board Room. President Nejedly called for a vote on the item. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member McGill to approve the expenditures dated January 4, 2018. Motion passed by unanimous vote of the Board Members present. [4-0; Causey absent.] Member Causey re-entered the Board Room. CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 3 8. Adopt proposed revisions to Central San's Vision, Mission, Values and Goals effective July 1, 2018 General Manager Roger S. Bailey stated that staff is in the process of preparing the Strategic Plan for the next two fiscal years. The Board met on December 11, 2017 and proposed several modifications to the Vision, Mission, Values and Goals which will be used as the basis for developing the new Strategic Plan for Fiscal Years 2018-20. Deputy General Manager Ann Sasaki reviewed the proposed changes, including a couple of minor changes suggested by staff since the December 11, 2017 discussion. BOARD ACTION: Motion was made by Member Pilecki and seconded by Member Williams to adopt proposed revisions to Central San's Vision, Mission, Values and Goals, as reflected in Version 2 in the agenda material, effective July 1, 2018. Motion passed by unanimous vote. [5-0] 9. Consider adopting new Board Policy No. BP 033 — Conducting District Business Using Personal Accounts and Devices. Approval recommended by Administration Committee. District Counsel Kent Alm summarized the reasons for establishing a Board policy related to conducting District business using personal accounts and devices and responded to questions from Board Members. Member McGill stated that the Administration Committee spent a fair amount of time reviewing the policy with a focus on continuing to be transparent. He added that the Committee did not want the policy to be burdensome; it is intended to meet the intent of the California Supreme Court Ruling in City of San Jose v. Superior Court. BOARD ACTION: Motion was made by Member McGill and seconded by Member Pilecki to adopt new BP 033 — Conducting District Business Using Personal Accounts and Devices. Motion passed by the following vote of the Board: AYES: Causey, McGill, Pilecki, Williams NOES: Nejedly ABSTAIN: None President Nejedly voted against the motion because he considers the policy too burdensome. Member Causey requested that the Information Technology (IT) Division provide Board Members with instructions or some type of understanding as to how best to capture voicemails received on personal accounts or devices to the District's servers. CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 4 REPORTS AND ANNOUNCEMENTS 10. General Manager— Reports a. Receive presentation on future planning for Household Hazardous Waste (HHW) Program. Reviewed by Real Estate, Environmental & Planning (REEP) Committee. Household Hazardous Waste Supervisor David Wyatt reviewed the presentation included with the agenda material and responded to questions from Board Members. Member Pilecki said the REEP Committee suggested this presentation be given to the full Board to provide input as to whether the Board wished staff to spend time looking into the homebound collection alternative. Member McGill said he would be in favor of finding out what would be involved in such an alternative. If there were a way to make a homebound collection alternative happen relatively easily, then in his view such a service would make sense. President Nejedly and Member Williams agreed that it is a noble idea but would be cost prohibitive. Member Causey stated that, as Chair of the REEP Committee, he would be in favor of capping staff time at no more than 10 hours to research the homebound collection alternative before any decisions are made. BOARD ACTION: It was the consensus of a majority of the Board to direct staff to investigate the potential for a homebound collection alternative. b. Receive quarterly informational list of pending Board and Standing Committee parking lot items General Manager Roger S. Bailey explained this informational item, which is anticipated to be presented to the Board on a quarterly basis going forward, provides a rough idea of when various items will be brought forward. Based on availability of Board Members and criticality of issues, the timing of any particular issue may change. BOARD ACTION: Received the information. 11. General Manager—Announcements a. Announcements — January 4, 2018 1) Public workshop scheduled for January 11, 2018 regarding Walnut Creek Sewer Renovation Project, Phase 12, District Project 8435 CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 5 2) Staff Retirements in November and December 2017 3) 2018 Health &Wellness Expo No further announcements were made at the meeting. BOARD ACTION: Received the announcements. 12. Counsel for the District No report. 13. Secretary of the District Ms. Anderson announced the following upcoming Committee meeting: Administration — Friday, January 12 at 8:30 a.m. BOARD ACTION: Received the announcement. 14. Board Members — Committee Minutes a. December 18, 2017 - Real Estate, Environmental & Planning Committee - President Causey and Member Pilecki b. December 19, 2017 - Finance Committee - Member Pilecki and President Causey (as alternate for Member Nejedly) BOARD ACTION: Received the Committee minutes. 15. Board Members - Reports and Announcements Board Member reports on recent meetings or conferences for which they received the stipend or for which the District paid their expenses. a. Member Causey Member Causey reported that he attended earlier in the day a meeting of the State Data Review Committee on collection systems and the State announced that in April 2018 it will reopen the Waste Discharge Requirements (WDR) for further evaluation and hopes to have the WDR reissued by year end. Member McGill Member McGill provided a written report covering his announcements and other meetings. CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 6 Member Pilecki Member Pilecki reminded the Board Members of certain upcoming deadlines and dues related to political campaign committees. Member Williams — No report. President Nejedly— No report. BOARD ACTION: Received the reports and announcements. 16. Board Members - Requests for Stipend/Reimbursement or Conference Attendance Authorization to receive a stipend for meeting attendance or expense reimbursement not specifically addressed in the current Board Compensation Resolution, or authorization for conference attendance not previously approved by the Board. No requests. EMERGENCY SITUATIONS None. REQUESTS FOR FUTURE AGENDA ITEMS None. ANNUAL MEETING OF CCCSD FACILITIES FINANCING AUTHORITY 17. Adjourn Board meeting and reconvene as the Central Contra Costa Sanitary District Facilities Financing Authority (FFA) to conduct its Annual Meeting Note: In compliance with Assembly Bill 23, Board Members will not receive a separate or increased stipend for attendance at this meeting. BOARD ACTION: President Nejedly adjourned the Board meeting and, as FFA Chair, called to order a meeting of the FFA and conducted its Annual Meeting. ANNOUNCE CLOSED SESSION (pursuant to Government Code Section 54957.7) District Counsel Kent Alm announced that a closed session would be held for Items 18, 19, but not Item 20. RECESS TO CLOSED SESSION The Board recessed at 2:35 p.m. to reconvene in closed session in the Caucus Room. CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 7 Closed Session (Not video recorded) CLOSED SESSION 18. Personnel matters pursuant to Government Code Section 54957. Public Employment—Title: Secretary of the District 19. Conference with Legal Counsel —existing litigation pursuant to Government Code Section 54956.9(d)(1): • Contra Costa County Deputy Sheriffs Association, et al. v. Contra Costa County Employees' Retirement Association (CCCERA), et al., Court of Appeal, 1St Appellate District, Division Four, Case No. A141913� 20. Conference with labor negotiators pursuant to Government Code Section 54957.6: District Negotiators: IEDA • Roger S. Bailey, General Manager • Ann K. Sasaki, Deputy General Manager • Philip R. Leiber, Director of Finance and Administration • Teji O'Malley, Human Resources Manager Employee OLganizations: • Employees' Association, Public Employees Union, Local One • Management Support/Confidential Group (MS/CG) • Management Group RECESS TO OPEN SESSION The Board recessed at 3:25 p.m. to reconvene in open session in the Board Room. REPORT OUT OF CLOSED SESSION Items 18, 19— None. ADJOURNMENT The meeting was adjourned at 3:26 p.m. L 2, A, Jqm6s A. Nejedly President of the Board of Directors Central Contra Costa Sanitary District County of Contra Costa, State of California CENTRAL CONTRA COSTA SANITARY DISTRICT January 4, 2018 Board Meeting Minutes—Book 66-Page 8 COUNTERSIGNED: Donna M. Anderson Provisional Secretary of the District Central Contra Costa Sanitary District Cau)ty of Contra Costa, State of California